Audit Committee Meeting
Agenda

A#01-25

Tuesday, June 24, 2025

Immediately following the Budget Committee of the Whole Meeting

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Mayor David West 

PUBLIC NOTICE

City facilities are open to the public to attend Council and Committee meetings.  The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

 

Public Comments: The public may submit written correspondence regarding agenda matters by email to [email protected]. Written correspondence must be submitted by 12 p.m. one business day before the meeting. Comments submitted will be provided to all Members of Council, considered as public information and noted in the public record.

 

Electronic Delegations:  Any person who wishes to speak on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in-person, or electronically by video conference or telephone.  The Office of the Clerk will provide instructions on appearing as a delegation.

---

1.

Call to Order

2.

Adoption of Agenda

3.

Disclosures of Pecuniary Interest and General Nature Thereof

4.

Delegation(s)

5.

Scheduled Business

5.1

SRCFS.25.024 - 2024 Draft Consolidated Financial Statements

- Presentation by Maria Khoushnood, KPMG

(Please note this will be a 20-minute presentation)

• a) That the Draft 2024 Audited Consolidated Financial Statements included in Appendix “A” to staff report SRCFS.25.024, be approved and published;

  b) That the Mayor and Treasurer be authorized to sign the Financial Statements; and

  c) That the 2024 Audited Richmond Hill Public Library Board Financial Statements (to be approved by the Library Board in June 2025) included in Appendix “B” to staff report SRCFS.25.024, be received for information purposes.

5.2

SRCFS.25.014 - Capital Project Financial Status Report

• a) That staff report SRCFS.25.014 regarding Capital Project Financial Status Report, be received;

  b) That all capital projects listed in Appendix “A” to staff report SRCFS.25.014:

  1. Be closed;
  2. Projects with a net surplus of $2.22 million be returned to sources as identified; and

  c) That Budget and Funding Adjustments in the net amount of $0.66 million additional draws from reserves and reserve funds as identified in Appendix “B” to staff report SRCFS.25.014, be approved.

5.3

SRCFS.25.029 - Implementation of New Procurement By-law – Effective September 1, 2025

• a) That staff report SRCFS.25.029 regarding the implementation of a new Procedure By-law effective September 1, 2025, be received;

  b) That the New Procurement By-law 76-25, attached as Appendix A to staff report SRCFS.25.029, with an effective date of September 1, 2025, be approved;

  c) That By-law 77-25, being a By-law to amend Financial Control By-law 114-16, attached as Appendix B to staff report SRCFS.25.029, with an effective date of September 1, 2025, be approved.

6.

Adjournment