Committee of the Whole Meeting
Agenda

CW#01-25

Wednesday, January 15, 2025 at 9:30 A.m. - 12:00 P.m.

(Electronic Meeting in accordance with Article 12 of the Procedure By-law No. 125-23)

Chair, Councillor Castro Liu

 

PUBLIC NOTICE

 

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation.

 

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1.

Call to Order

2.

Council Announcements

3.

Introduction of Emergency/Time Sensitive Matters

4.

Adoption of Agenda

5.

Disclosures of Pecuniary Interest and General Nature Thereof

6.

Identification of Items Requiring Separate Discussion

7.

Adoption of the Remainder of Agenda Items

8.

Public Hearing(s)

9.

Presentation(s)

10.

Delegation(s)

11.

Committee and Staff Reports

11.1

Minutes - Accessibility Advisory Committee meeting AAC#02-24 held September 26, 2024

• a) That the minutes of Accessibility Advisory Committee meeting AAC#02-24 held September 26, 2024, be adopted.

11.2

Minutes - Heritage Richmond Hill meeting HRH#08-24 held November 7, 2024

• a) That the minutes of Heritage Richmond Hill meeting HRH#08-24 held November 7, 2024, be adopted.

11.3

SRCM.25.01 - Delegated Authority Winter Recess Accounting – Reference By-law 86-20 (December 16, 2024 to January 10, 2025)

• a) That staff report SRCM.25.01, regarding Delegated Authority Winter Recess Accounting, be received.

11.4

SRCM.25.03 - York University Memorandum of Understanding

• a) That staff report SRCM.25.03, regarding York University Memorandum of Understanding, be received; 

  b) That the Mayor and City Clerk be authorized to sign a Memorandum of Understanding with York University at the recommendation of the City Manager.

11.5

SRCFS.25.002 - Non-Competitive Renewal of Oracle Software

• a) That staff report SRCFS.25.002, regarding Non-Competitive Renewal of Oracle Software, be received;

  b) That the sole source renewal of the Oracle Database Software maintenance and support be awarded non-competitively to Oracle Corporation Canada Inc for a contract duration of three (3) years and a cost not exceeding $510,000, exclusive of taxes, pursuant to Appendix “B” Part I, Section (c) of the Procurement By-law 113-16 in order to ensure compatibility with existing enterprise applications that use Oracle Database software;

  c) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to affect the contract(s).

11.6

SRPBS.25.003 - Municipal Servicing Capacity and Allocation Summary Update

• a) That Staff Report SRPBS.25.003, regarding Municipal Servicing Capacity and Allocation Summary Update, be received for information purposes;

  b) That the City’s Interim Policy for Allocating Sanitary Sewer Capacity, as amended, and the Interim Growth Management Strategy, be revoked;

  c) That the proposed Municipal Servicing Allocation Policy By-law 9-25, attached as Appendix “G” to Staff Report SRPBS.25.003, being a by-law to adopt a policy to provide for the allocation of water supply and sewage capacity, and to assign administration of this policy to the Commissioner of Planning and Building Services, be approved and enacted; and,

  d) That the Amendment to the City’s Tariff of Fees By-law 8-25, attached as Appendix “H” to Staff Report SRPBS.25.003 to facilitate the implementation of the proposed Municipal Servicing Allocation Policy, be approved and enacted.

12.

Other Business

13.

Emergency/Time Sensitive Matters

14.

Adjournment