Council Meeting
Agenda

C#27-24

Wednesday, November 27, 2024 at 9:30 A.m. - 12:00 P.m.

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Mayor David West

PUBLIC NOTICE

 

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

 

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

 

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation. 

 

Public Forum: Any person who wishes to speak to Council on a matter not on the agenda must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Persons wanting to address Council during the Public Forum portion of the meeting must register by sending an email to [email protected] or by using the on-line form found on Richmondhill.ca. Public Forum participation can be in-person, or electronically by video conference or telephone. A maximum of five persons will be allowed to register for the Public Forum on a first come first serve basis.

 

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1.

Call to Order

2.

Land Acknowledgement

We are gathering on lands that have been home to First Nations Peoples from time immemorial. We acknowledge that what we now call Richmond Hill is on the Treaty Lands and Territory of the Mississaugas of the Credit First Nation and the Mississauga and Chippewa Nations of the Williams Treaty. We also recognize that we are on part of the traditional territories of the Haudenosaunee and the Huron Wendat.

We would also like to acknowledge all First Nation, Inuit and Métis peoples from across North America, also known as Turtle Island, who now reside in the City of Richmond Hill. We are committed to rebuilding constructive and cooperative relationships.

3.

National Anthem

4.

Public Forum (not exceeding fifteen minutes) 

5.

Council Announcements

6.

Introduction of Emergency/Time Sensitive Matters

7.

Adoption of Agenda

8.

Disclosures of Pecuniary Interest and General Nature Thereof

9.

Adoption of Previous Council Minutes

9.1

Council Meeting C#25-24 held November 13, 2024

10.

Identification of Items Requiring Separate Discussion

11.

Adoption of the Remainder of Agenda Items

12.

Public Hearing(s)

13.

Presentation(s)

13.1

Presentation by Mayor West of the William F. Bell Young Entrepreneur Award to Owen Knowles, founder of Owen Knowles Interior Car Detailing

13.2

Presentation by Superintendent Ian Hill, Inspector Kolin Alexander, Detective Sergeant Jason Jackson, and Detective Sergeant Jason Dinsmore, York Region Police, regarding 2 District Operational Updates 

(Please note this is a 20-minute presentation)

14.

Delegation(s)

15.

Committee and Staff Reports

15.1

Minutes - Audit Committee meeting A#02-24 held November 12, 2024

• That the minutes of the Audit Committee meeting A#02-24 held November 12, 2024, be adopted as circulated and the following recommendations approved:

15.1.1

SRCFS.24.048 - Capital Project Financial Status Report

• a) That staff report SRCFS.24.048 regarding Capital Project Financial Status Report be received;

  b) That all capital projects listed in Appendix "A" to staff report SRCFS.24.048:

  1. Be closed;
  2. Projects with a net surplus of $2.98 million be returned to sources as identified.

  c) That Budget and Funding Adjustments in the net amount of $4.19 million returned to source as identified in Appendix “B” to staff report SRCFS.24.048 be approved.

15.1.2

SRCFS.24.051 - Awarding of External Audit Services

• a) That KPMG be appointed auditors for the City of Richmond Hill for a period of five years ending Financial Statements dated December 31, 2028.

15.2

Minutes - Committee of the Whole meeting CW#16-24 held November 20, 2024

• That the minutes of Committee of the Whole meeting CW#16-24 held November 20, 2024, be adopted as circulated and the following recommendations approved:

15.2.1

Minutes - Heritage Richmond Hill meeting HRH #07-24 held October 3, 2024 - (CW Item 11.1)

• a) That the minutes of Heritage Richmond Hill meeting HRH#07-24 held October 3, 2024, be adopted.

15.2.2

Extract - Heritage Richmond Hill meeting HRH#08-24 held November 7, 2024 - (CW Item 11.2)

15.2.2.1

SRPBS.24.109 - Request to Demolish the Robert Hewison House at 26 Church Street South - City File D12-0750 - (CW Item 11.2.1)

• a) That staff report SRPBS.24.109 regarding  Request to Demolish the Robert Hewison House at 26 Church Street South be received;

  b) That Council approve the request to demolish the Robert Hewison House at 26 Church Street South.

15.2.3

SRCFS.24.027 - Renewal and Support Services with Salesforce for CRM - (CW Item 11.3)

• a) That staff report SRCFS.24.027 regarding Renewal and Support Services with Salesforce for CRM be received;

  b) That the sole source renewal of the City Customer Relations Management (CRM) System hosting license, maintenance and support be awarded non-competitively to Salesforce Corporation (Canada) for a contract duration of five (5) years and a cost not exceeding $695,000, exclusive of taxes, pursuant to Appendix “B” Part I, Section (c) of the Procurement By-law 113-16 in order to ensure compatibility with existing Salesforce Corporation (Canada) software used and maintained by the City of Richmond Hill staff; 

  c) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to affect the contract(s).

15.2.4

SRCFS.24.053 - Non-Competitive Acquisition, Water Meter Supply, Installation, Maintenance and Reading - (CW Item 11.4)

• a) That staff report SRCFS.24.053 regarding the Non-Competitive Acquisition for the Water Meter Supply, Installation, Maintenance and Reading be received;

  b) That a contract for the provision of water meter supply, installation, maintenance and reading be awarded non-competitively to Neptune Technology Group Canada Co. pursuant to Appendix “B” Part I Section (c) of the Procurement By-law 113-16 and Article 513 (c) of the Canadian Free Trade Agreement;

  c) That the contract award be for an acquisition value not exceeding $ 3,000,000 exclusive  of H.S.T., pursuant to and for a term of two (2) years, commencing January 1, 2025, and ending December 31, 2026;

  d) That the Commissioner of Corporate and Financial Services be authorized to execute any necessary documentation to effect the contract.

15.2.5

SRCS.24.16 - 2024-2029 Corporate Energy Plan - (CW Item 11.5)

• a) That staff report SRCS 24.16 regarding the 2024-2029 Corporate Energy Plan be received;

  b) That the 2024 Corporate Energy Plan be endorsed and implementation of recommended energy efficiency and net zero carbon measures be brought forward for approval through the budget process;

  c) That the energy efficiency and GHG emissions targets for new City facilities and major retrofits, as described in the 2024 Corporate Energy Plan, be adopted; and

  d) That staff explore the market for alternate funding and financing options that would reduce or eliminate the municipal capital investment for solar power installations on City Facilities.

15.2.6

SRIES.24.007 - Traffic Safety and Operations Strategy Implementation and Monitoring Update - (CW Item 11.6)

• a) That staff report SRIES.24.007 regarding Traffic Safety and Operations Strategy Implementation and Monitoring Update be received;

  b) That Council approve the 18 traffic calming locations for traffic calming in 2025, as outlined in Attachment 2 to SRIES.24.007;

  c) That Council approve a boulevard ‘Slow Down’ sign pilot program as outlined in staff report SRIES.24.007.

15.2.7

SRIES.24.009 - Traffic Regulation Changes on City Streets (Speed Limit and Parking) - (CW Item 11.7) - (Proposed By-laws 129-24 and 130-24)

• a) That staff report SRIES.24.009 regarding Traffic Regulation Changes on City Streets be received;

  b) That Council approve the speed limit and parking regulation changes outlined in staff report SRIES.24.009;

  c) That By-law 129-24 (Attachment 3 to staff report SRIES.24.009) be enacted to amend the Speed Restrictions - Roads By-law, as amended (Municipal Code Chapter 1126) in order to reduce the speed limit on the identified roads to 40 km/h;

  d) That By-law 130-24 (Attachment 4 to staff report SRIES.24.009) be enacted to amend the Parking Regulation By-law, as amended (Municipal Code Chapter 1116) in order to implement the recommended parking regulation changes.

15.2.8

SRPBS.24.092 - Park Naming Report (Heron View Park) - (CW Item 11.8)

• a) That the proposed name “Heron View Park” be approved in principle for the site described in staff report SRPBS.24.092;

  b) That the proposed name “Heron View Park” be advertised on the City’s website with request for public comments in accordance with the City’s Policy for Naming and Renaming Parks, Open Space and Recreational Facilities;

  c) That staff report back to Council regarding public comments on the proposed “Heron View Park” name and with a final recommendation for naming the site.

15.2.9

SRPBS.24.103 - Request for Approval - Community Improvement Plan for Affordable Housing and Sustainable Design - (CW Item 11.9) - (Proposed By-laws 133-24 and 134-24)

• a) That staff report SRPBS.24.103 regarding the Community Improvement Plan for Affordable Housing and Sustainable Design, be received;

  b) That the Community Improvement Plan Project Area (Proposed By-law 133-24, attached as Appendix A to staff report SRPBS.24.103) and the Community Improvement Plan for Affordable Housing and Sustainable Design (Proposed By-law 134-24, attached as Appendix B to staff report SRPBS.24.103), be approved.

15.2.10

SRPBS.24.112 - Request for Approval - Private Street Naming Application - 2706379 Ontario Limited - 12600 Bayview Avenue - City File AA-24-0051- (CW Item 11.10)

• a) That staff report SRPBS.24.112 regarding a Private Street Naming Application submitted by 2706379 Ontario Limited for the lands known as Block 226, Registered Plan 65M-3802 (municipal address: 12600 Bayview Avenue) be approved subject to the following: 

  1. That the proposed private street Baldwin Ransom Lane (P) be approved in accordance with staff report SRPBS.24.112; and
  2. That staff be directed to bring forward a by-law to implement the approval of the street name in accordance with staff report SRPBS.24.112.

15.2.11

SRPBS.24.113 - Request for Approval - Private Street Naming Application - Deergate Holdings Inc. - 11546 Leslie Street - City File AA-24-0053 - (CW Item 11.11)

• a) That staff report SRPBS.24.113 regarding a Street Naming Application submitted by Deergate Holdings Inc. for the lands known as Part of Lot 31, Concession 2, E.Y.S. (municipal address: 11546 Leslie Street) be approved subject to the following:

  1. That the proposed private street Douglas Sanders Lane (P) be approved in accordance with staff report SRPBS.24.113; and
  2. That staff be directed to bring forward a by-law to implement the approval of the street name in accordance with staff report SRPBS.24.113.

15.2.12

SRCM.24.13 - Richmond Hill Service Charter - (CW Item 11.12)

• a) That the Richmond Hill Service Charter as outlined in staff report SRCM.24.13 be approved.

15.2.13

Correspondence from S. Jason D'Elia, ELM Developments, dated November 19, 2024, regarding Community Improvement Plan for Affordable Housing and Sustainable Design - (CW Item 11.13)

• a) That the correspondence from S. Jason D'Elia, ELM Developments, dated November 19, 2024, regarding Community Improvement Plan for Affordable Housing and Sustainable Design, be received. 

15.3

SRPBS.24.126 - Update on the Provincial Planning Statement, 2024

• a) That staff report SRPBS.24.126 regarding Update on the Provincial Planning Statement, 2024, be received for information.

16.

Other Business

17.

Emergency/Time Sensitive Matters

18.

By-laws

18.1

By-Law 129-24 - A By-Law to amend Schedule “A”, as amended, being Chapter 1126 of the City of Richmond Hill Municipal Code, relating to the Speed of Motor Vehicles 

Explanation: Item 15.2.7

18.2

By-Law 130-24 - A By-law to amend Chapter 1116 of the City of Richmond Hill Municipal Code, being By-law 402-89, as amended, relating to parking regulation

Explanation: Item 15.2.7

18.3

By-law 133-24 - A By-Law to Designate a Community Improvement Project Area for the City of Richmond Hill

Explanation: Item 15.2.9

18.4

By-law 134-24 - A By-Law to Adopt the Community Improvement Plan for Affordable Housing and Sustainable Design

Explanation: Item 15.2.9

18.5

By-law 137-24 - A By-law to Levy for Taxes Prior to the Adoption of Budget Estimates

Explanation: Approved by Council at its meeting held on November 27, 2017 (Staff Report SRCFS.17.047)

19.

Closed Session

20.

By-law to Confirm the Proceedings of Council at this Meeting

20.1

By-law 156-24

21.

Adjournment