Council Meeting
Agenda

C#07-26
-
Council Chambers
225 East Beaver Creek Road
Richmond Hill, Ontario

Deputy Mayor Godwin Chan

PUBLIC NOTICE

 

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

 

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

 

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation. 

 

Public Forum: Any person who wishes to speak to Council on a matter not on the agenda must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Persons wanting to address Council during the Public Forum portion of the meeting must register by sending an email to [email protected] or by using the on-line form found on Richmondhill.ca. Public Forum participation can be in-person, or electronically by video conference or telephone. A maximum of five persons will be allowed to register for the Public Forum on a first come first serve basis.

 

1.
Call to Order

 

2.
Land Acknowledgement

 

We are gathering on lands that have been home to First Nations Peoples from time immemorial. We acknowledge that what we now call Richmond Hill is on the Treaty Lands and Territory of the Mississaugas of the Credit First Nation and the Mississauga and Chippewa Nations of the Williams Treaty. We also recognize that we are on part of the traditional territories of the Haudenosaunee and the Huron Wendat.


We would also like to acknowledge all First Nation, Inuit and Métis peoples from across North America, also known as Turtle Island, who now reside in the City of Richmond Hill. We are committed to rebuilding constructive and cooperative relationships.

3.
National Anthem

 

4.
Public Forum (not exceeding fifteen minutes) 

 

5.
Council Announcements

 

6.
Introduction of Emergency/Time Sensitive Matters

 

7.
Adoption of Agenda

 

8.
Disclosures of Pecuniary Interest and General Nature Thereof

 

9.
Adoption of Previous Council Minutes

 

10.
Identification of Items Requiring Separate Discussion

 

11.
Adoption of the Remainder of Agenda Items

 

12.
Public Hearing(s)

 

13.
Presentation(s)

 

14.
Delegation(s)

 

15.
Committee and Staff Reports

 

15.1
Minutes - Committee of the Whole meeting CW#05-26 held April 15, 2026

This item has attachments. 
1.2026-04-15 Committee of the Whole - Minutes - Accessible.pdf

  • That the minutes of Committee of the Whole meeting CW#05-26 held April 15, 2026, be approved as circulated and the following recommendations approved:

15.1.1
Minutes - Heritage Richmond Hill meeting HRH#02-26 held March 5, 2026 - (CW Item 11.1)

 

  • a) That the minutes of Heritage Richmond Hill meeting HRH#02-26 held March 5, 2026, be adopted.

15.1.2
SRPBS.26.009 - 2025 Environment Strategy Progress Update and Environmental Scorecard - (CW Item 11.2)

 

  • a) That Council receive Staff Report SRPBS.26.009, including the attached 2025 Environment Strategy Progress Tracker, 2025 Environment Strategy Highlight Sheet, and 2020-2024 Environmental Scorecard for information purposes and that all comments be referred back to staff.

15.1.3
SRPBS.26.020 - Request for Approval - Private Street Naming Application - Proper Living Development Inc. - City File AA-26-0005 - (CW Item 11.3) 

 

  • a) That staff report SRPBS.26.020 regarding a Street Naming Application submitted by Proposer Living Development Inc. (City File AA-26-0005) for the lands municipally known as 741 Carrville Road be approved subject to the following:

    1. That the proposed private street name Ernest Wideman Lane (P) be approved in accordance with staff report SRPBS.26.020; and,
    2. That staff be directed to bring forward a by-law to implement the approval of the street name in accordance with staff report SRPBS.26.020.

15.1.4
SRCFS.26.014 - Status Update – Pending Items List - (CW Item 11.4)

 

  • a) That staff report SRCFS.26.014, regarding the status update to the Pending Items List, be received.

15.1.5
Extracts - Heritage Richmond Hill Meeting HRH#03-26 held April 2, 2026 - (CW Item 11.5)

 
15.1.5.1
SRPBS.26.011 - 2026 Heritage Grant Applications - Six (6) Properties - (CW Item 11.5.1)
 

  • a) That staff report SRPBS.26.011 Heritage Grant Applications be received;

    b) That a Heritage Grant in the amount of $5,000 be approved towards the cost of repairing the brick foundation of the McNair-Stallibrass House located at 53 Arnold Crescent (designated under Part IV of the Ontario Heritage Act), as outlined in Staff Report SRPBS.26.011;

    c) That a Heritage Grant in the amount of $5,000 be approved towards the cost of repairing and replacing the windows of the Philips-Newbery-Bowman House located at 10 Elizabeth Street North (designated under Part IV of the Ontario Heritage Act), as outlined in Staff Report SRPBS.26.011;

    d) That a Heritage Grant in the amount of $5,000 be approved towards the cost of repairing the brick walls of the Patrick and John Kelly House located at 9853 Leslie Street (designated under Part IV of the Ontario Heritage Act), as outlined in Staff Report SRPBS.26.011;

    e) That a Heritage Grant in the amount of $5,000 be approved towards the cost of repairing the foundation of the Octagonal Vault located at 10066 Yonge Street (designated under Part IV of the Ontario Heritage Act), as outlined in Staff Report SRPBS.26.011;

    f) That a Heritage Grant in the amount of $5,000 be approved towards the cost of replacing the foundation, windows and front door of the William Harrison Rental House located at 32 Richmond Street (designated under Part IV of the Ontario Heritage Act), as outlined in Staff Report SRPBS.26.011; and

    g) That a Heritage Grant in the amount of $5,000 be approved towards the cost of replacing windows of the North American Cement Block & Tile Co building at 49 Gormley Road East (designated under Part V of the Ontario Heritage Act), as outlined in Staff Report SRPBS.26.011.

15.1.5.2
SRPBS.26.012 - Heritage Permit for 10 Elizabeth Street North (Phillips-Newbery-Bowman House) - D12-07184 - (CW Item 11.5.2)
 

  • a) That staff report SRPBS.26.012 titled, “Heritage Permit for 10 Elizabeth Street North (Phillips-Newbery-Bowman House)” be received;

    b) That the heritage permit application to replace the second-storey casement windows at 10 Elizabeth Street North, as described in Staff Report SRPBS.26.012, be approved; and

    c) That staff be authorized and directed to do all things necessary to give effect to this resolution.

15.1.5.3
SRPBS.26.016 - Demolition Request for 11666 Yonge Street (William H. Legge House/Jefferson Post Office) - D12-07488 - (CW Item 11.5.3)
 

  • a) That staff report SRPBS.26.016 titled, “Demolition Request for 11666 Yonge Street (William H. Legge House/Jefferson Post Office)” be received; and

    b) That the request to demolish the William H. Legge House/Jefferson Post Office at 11666 Yonge Street be denied.

15.2
Member Motion - Councillor Shiu - Modernizing Delegate Privacy in Public Participation - (CW Item 12.1)

This item has attachments. 
1.Member Motion - Councillor Shiu - Modernizing Delegate Privacy in Public Participation .pdf

Moved by: Councillor Shiu


- Referred from the April 15, 2026 Committee of the Whole meeting without recommendation for Council direction

  • Whereas the City of Richmond Hill is committed to a transparent and inclusive democratic process that encourages all residents to participate in local governance;

    Whereas current Procedure By-law 125-23, as amended, require residents to provide their full name and residential address, which are published in public-facing online agendas and permanent digital archives;

    Whereas the persistent online publication of full residential addresses creates modern risks, including identity theft and data scraping, which act as a systemic barrier to participation for many residents;

    Therefore Be It Resolved:

    1. That effective the start of the new term of Council (November 15, 2026), for public participation (delegations, public forum and correspondence) in Council and Committee meetings:

    a) The City Clerk will continue to collect, use and disclose the names and full addresses of all public participants for notice purposes under the Municipal Act, 2001, Planning Act, Ontario Heritage Act, or any other provincial legislation or municipal policy.  This information will be maintained in the Office of the Clerk and the requirements for the collection, use and disclosure of information will be determined by the City Clerk;

    b) That only the name and Ward Number of Richmond Hill residents, or the name and the municipality of persons who are not residents of Richmond Hill, appear in the Council Agenda and Minutes; and

    c) That in the case of businesses or organizations, the name of the person representing the business or organization, and the organization or business name and municipality of operation appear in the Council Agenda and Minutes. 

    2. That the Clerk place any necessary By-law to amend the Procedure By-law 125-23, as amended, on a future Council agenda; and

    3. That no changes to past Council or Committee records (agendas or minutes) shall be authorized or necessary as a result of the adoption this motion.

16.
Other Business

 

17.
Emergency/Time Sensitive Matters

 

18.
By-laws

 

19.
Closed Session

 

20.
By-law to Confirm the Proceedings of Council at this Meeting

 

21.
Adjournment

 
No Item Selected