Council Meeting

Agenda

Meeting #:C#25-18
Date:
-
Location:
Council Chambers
225 East Beaver Creek Road
Richmond Hill, Ontario
His Worship
Mayor Dave Barrow

(Staff Report SRCAO.18.07 is attached for Council's reference)

  •  That the Economic Development Task Force recommends to Council:

    a) That staff report SRCAO.18.07 regarding the Proposed Business Concierge Pilot Program be received;

    b) That staff be directed to implement the Proposed Business Concierge Pilot Program identified in staff report SRCAO.18.07;

    c) That staff report back to the Economic Development Task Force in 2019 at the conclusion of the Business Concierge Pilot Program on its success.

     

That the minutes of the Audit Committee meeting A#01-18 held June 27, 2018 be adopted as circulated and the following recommendations approved:

  • a) That the 2017 Audited Consolidated Financial Statements attached as Appendix ‘A’ to staff report SRCFS.18.037 be approved and published;

    b) That the Mayor and Treasurer be authorized to sign the Financial Statements;

    c) That the 2017 Audited Richmond Hill Public Library Board Financial Statements attached as Appendix ‘B’ to staff report SRCFS.18.037 be received for information purposes.

That the minutes of the Committee of the Whole meeting CW#11-18 held July 3, 2018 be adopted as circulated and the following recommendations approved:

  • a) That staff report SRCAO.18.12 regarding the Geographic Information System (GIS) Strategy be endorsed by Council;

    b) That the GIS Strategy, attached as Appendix 'A' to staff report SRCAO.18.12, be used as a basis for future GIS capital and operating budget requests.

  • a) That the Main Street Revitalization Initiative funding be used to fund an enhanced Façade, Signage, Landscaping and Building Renovation grant program as described in staff report SRCAO.18.15;

    b) That the Chief Administrative Officer and the Director of Financial Services and Treasurer be authorized to sign and execute the Main Street Revitalization Initiative Funding Agreement.

  • a) That the Town acquire an easement from the York Catholic District School Board over those lands more particularly described as part of Block 3, Plan 65M-2891, designated as Parts 1, 2, 3, & 4, Plan 65R-37834 for the purpose of ingress and egress to Part 5, Plan 65R-37834;

    b) That the Town acquire an easement from the York Catholic District School Board over those lands more particularly described as part of Block 3, Plan 65M-2891, designated as Part 5, Plan 65R-37834 for the purpose of a permanent utility easement;

    c) That the easement registered as Instrument No. YR73920 over the lands owned by the York Catholic District School Board described as part of Block 3, Plan 65M-2891, designated as Part 1, Plan 65R-23592 be declared surplus to the Town’s needs and released;

    d) That the easement registered as Instrument No. YR624179 over the lands owned by the York Catholic District School Board described as part of Block 3, Plan 65M-2891, designated as Part 1, Plan 65R-27416 be declared surplus to the Town’s needs and released;

    e) That the Mayor and Town Clerk be authorized to execute any documents as may be required to complete the acquisition and release of the easements over the lands owned by the York Catholic District School Board located at St. Theresa of Lisieux Catholic High School.

  • a) That the sole source renewal of proprietary software titles be authorized, including the purchase of annual software license true-ups;

    b) That the Chief Information Officer be authorized to execute any and all necessary documentation to effect the contract including any exercised optional term(s).

  • a) That staff report SRCFS.18.025 regarding the Development Charges redevelopment exemption policy be received;

    b) That a tiered development charge redevelopment exemption approach for derelict buildings and structures be implemented as part of the 2019 DC By-law Update, as outlined in staff report SRCFS.18.025.

  • a) That staff report SRCFS.18.036 regarding Semi-Annual Report, Non Competitive Acquisitions, be received for information purposes only.

  • a) That staff report SRCFS.18.039 regarding a status update on the pending items lists be received for information.

  • a) That staff be directed to implement a public education campaign focused on raising awareness about options for the reduction, reuse and recycling of textiles;

    b) That the public education campaign be delivered through existing (funded) communication channels and provide information about reputable networks within Richmond Hill established for the purpose of textile diversion;

    c) That the Town continue with its current regulatory approach of maintaining minimum property standards around textile donation bins through the use of the property standards by-law.

  • a) That funding in the amount of $125,000 be approved to support the development of an Asset Management Policy, Strategy and Governance Structure as outlined in staff report SREIS.18.009;

    b) That the Commissioner of Environment and Infrastructure be given delegated authority to execute any and all necessary documentation to effect the contract including any exercised optional term(s).

  • a) That an additional $925,759 be approved and sourced from the Water Reserve Fund for the additional watermain works on Yonge Street as part of the Yonge Street BRT;

    b) That an amount of $261,600 be approved and sourced from the Water Quality Protection Reserve Fund for the design and construction of the culvert replacement on Yonge Street south of the Richmond Heights Plaza driveway entrance.

  • a) That the Zoning By-law Amendment application submitted by Iraj Nabizadeh for the lands known as Part of Lot 9, Registered Plan 1960 (municipal address: 131 Birch Avenue), File Number D02-17019, be approved, subject to the following:

    (i) That the current zoning of the subject lands, being Third Density Residential (R3) Zone under By-law 2523, as amended, be further amended to implement site specific development standards as outlined in staff report SRPRS.18.125; and,

    (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment.

  • a) That the Official Plan and Zoning By-law Amendment applications submitted by Castlegrove Developments Inc. for lands known as Part of Lots 26 and 27, Plan 136 (municipal address: 357 King Road), File Numberss D01-17005 and D02-17021, be approved, subject to the following:

    (i) That the subject lands be deleted from the map of Existing Neighbourhood Commercial Sites in Appendix 7 of the Town of Richmond Hill Official Plan (2010), to facilitate the creation of five (5) single detached lots on the subject lands;

    (ii) That the subject lands be rezoned from Commercial (C) Zone under By-law 1275, as amended, to Single Detached Two (R2) Zone under By-law 313-96 as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.148; and,

    (iii) That the Official Plan Amendment and amending Zoning By-law, be forwarded to a regular meeting of Council for consideration and enactment.

  • a) That the Zoning By-law Amendment application submitted by 2537788 Ontario Inc. for lands known as Lots 9 to 12, Plan 133 (municipal addresses: 0 and 13249 Bathurst Street), File Number D02-17022, be approved, subject to the following:

    (i) That the subject lands be rezoned to Single Detached Four (R4) Zone under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.150; and,

    (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment.

  • a) That staff report SRPRS.18.155 regarding a Private Street Naming Application submitted by Stateview Homes (Kings Landing) Inc. for the lands known as Lots 1, 2, 3 and 4 Plan 563 and Part of Lots 31 and 32, Plan 202 (municipal addresses: 272, 286, 296 and 298 King Road, and 4, 6 and 8 Parker Avenue) be approved subject to the following:

    (i) That the proposed private street names Firesteel Lane (P) and Mad River Lane (P) be approved in accordance with staff report SRPRS.18.155; and,

    (ii) That staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the proposed private street names upon finalization of the development applications.

  • a) That the request by Ideal (MM) Developments Inc. for 25.87 persons equivalent of servicing allocation for the lands known as Lot 147, Plan 2383 (municipal address: 219 and 227 Major Mackenzie Drive East), File Number D06-13029, be approved;

    b) That the assigned servicing allocation be released by the Commissioner of Planning and Regulatory Services in accordance with By-law 109-11.

  • a) That the Zoning By-law Amendment application submitted by Neuhaus Developments Ltd. for lands known as Part of Lots 86 and 87, Plan 1931 (municipal addresses: 343, 349 and 355 Elgin Mills Road West), File Number D02-17013, be approved, subject to the following:

    (i) That the subject lands be rezoned from Single Family Six (R6) Zone to Single Family Seven (R7) Zone, under By-law 2523, as amended; and,

    (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment.

  • a) That the Railway Grade Crossing Improvement Project, as identified in staff report SRPRS.18.165, be approved;

    b) That a project with a budget of $211,250.00 be established for Recommendation a);

    c) That project funding be allocated as $91,670.00 from the Transport Canada Rail Safety Improvement Program (RSIP) and $119,850.00 from the Town-wide Engineering Development Charge Reserve Fund;

    d) That the Chief Administrative Officer and Director of Financial Services and Treasurer be authorized to sign and execute the Transport Canada Rail Safety Improvement Program funding agreement on behalf of the Town of Richmond Hill;

    e) That staff be directed to request the railway corporations to consider making improvements to railway crossings in their right of ways. 

  • a) That staff be authorized to implement the pavement marking, signage, and crossing improvements recommended in staff report SRPRS.18.139 for the intersection of Estate Garden Drive at Snowy Meadow Avenue;

    b) That the amount of $20,000 be approved to implement the works identified in Recommendation a) to staff report SRPRS.18.139;

    c) That a project be established for the Estate Garden Drive enhancements with the $20,000 funded from the Cash to Capital Reserve Fund;

    d) That Chapter 1116, Schedule ‘A’ (Parking Prohibited-Signs-Displayed) of the Municipal Code be amended by adding the following:

    Highway: Estate Garden Drive

    Side: Both

    From and To: From a point 65m east of Snowy Meadow Avenue to a point 65m west of Snowy Meadow Avenue

    Prohibited Time of Day: Anytime

  • a) That staff report SRPRS.18.153 regarding Elgin Mills Road Grade Separation Funding Update be received by Council;

    b) That Council reiterate that the Elgin Mills Grade Separation is a top priority for Regional Road project in the Town of Richmond Hill;

    c) That Council approval the transfer of $200,000 from the Capital Project Account 902 2018531024310 Elgin Mills Grade Separation Preliminary Engineering Study in partnership with York Region to advance the Environmental Assessment study for the grade separation at Elgin Mills Road, east of Yonge Street;

    d) That staff be directed to engage and work in partnership with York Region to seek and explore alternate funding sources and opportunities to advance the timing of the Elgin Mills Road grade separation;

    e) That the Town Clerk forward a copy of staff report SRPRS.18.153 regarding the Elgin Mills Road Grade Separation Funding Update to York Region.

  • a) That the Lands registered as Instrument No. YR2817493, described as Part 1 on Plan 65R-37345, be established as public highway to form part of Jefferson Side Road.

  • a) That upon the written recommendation of the Commissioner of Planning and Regulatory Services, the Mayor and Clerk be authorized to execute a tri-party servicing agreement with Collecdev (8868 Yonge) GP Inc. and Metroview Developments (Westwood) Inc. for the construction of a new municipal roadway and the installation of municipal servicing to support growth related projects at the south west corner of Yonge Street and Westwood Lane related to File Numbers D06-12082 and D06-12066;

    b) That Council authorize the fee simple acquisition of lands necessary for the infrastructure identified in Recommendation a), located within Part of Lot 38, Concession 1, more particularly described as Parts 1, 2, 6, 4, 5 and 9 on Draft Reference Plan prepared by Krcmar Surveyors Ltd. dated November 2, 2017.

  • a) That a Permit to Destroy the Blue Spruce tree located at 73 Neighbourly Lane be refused.

  • a) That staff report SRPRS.18.186 regarding Response to Member Motion regarding Site Plan Control Exemption be received for information purposes and that all comments be referred back to staff for consideration.

  • a) That in accordance with the provisions of Subsection 45(1.4) of the Planning Act, R.S.O. 1990, c.P.13, as amended, 1857481 Ontario Inc. be and hereby is permitted to submit a Minor Variance application to the Committee of Adjustment in order to seek relief from the provisions of Zoning By-law 12-17 prior to the second anniversary of the day on which said by-law was adopted.

  • a) That staff report SRPRS.18.131 regarding an application for public consultation related to the installation of a proposed Radio-Communication and Broadcasting Antenna System submitted by Fontur International Inc., on behalf of Yorkdale Centres Inc., for lands known as Part of Lot 57, Concession 1, E.Y.S. (municipal address: 11685 Yonge Street) File Number D25-15001, be received;

    b) That Council acknowledge that consideration of the proposed radio-communication and broadcasting antenna system has been undertaken in accordance with the Town’s Protocol for Public Consultation for Radio-Communication and Broadcasting Antenna Systems;

    c) That staff be directed to inform Industry Canada that Council acknowledges that no land use planning issues remain outstanding as it pertains to the installation of the proposed radio-communication and broadcasting antenna system on the subject lands for the reasons outlined in staff report SRPRS.18.131.

  • Whereas members of the public have raised concerns about the conduct and harassment of Ward 5 Councillor Karen Cilevitz;

    Whereas it has been brought to members of Council attention that the integrity commissioner refused to hear a complaint that appears to be aggressive in tone;

    Whereas the threatening audio from Ward 5 Councillor Karen Cilevitz has been brought to members of Council and the public attention;

    Whereas a voice mail audio of Ward 5 Councillor Cilevitz directed at a member of the public has been played on 640AM, CFRB TALK 1010, CBC news as well as a documentary by rebel media;

    Whereas members of the public on at least two occasions have engaged with members of Council to ask for action to be taken about the actions of Ward 5 Councillor Karen Cilevitz;

    Whereas residents have been so passionately concerned that we had to have police come to Council;

    It is therefore recommended that:

    a) Council engages immediately to address gaps in our Code of Conduct and Respect in the Workplace policies;

    b) That the complaint in respect to Councillor Cilevitz actions in regards to Steffi Goodfield and Open Mic that was filed with the Office of the Clerk prior to May 31, 2018 be referred by the Clerk to the Town’s new Integrity Commissioner for a report and recommendation.

(Deferred from the July 3, 2018 Committee of the Whole meeting)

  • a) That the Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for the lands known as Part of Lot 21, Plan M-807 (municipal address: 13029 Bathurst Street), File Number D02-15043 (Related File Number D06-15092), be approved, subject to the following:

    (i) That a day nursery be added as a stand-alone use for the subject lands zoned “Single Detached Six (R6) Zone” under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.160;

    (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment; and,

    (iii) That prior to forwarding the amending Zoning By-law to Council for enactment, the applicant pay the applicable processing fee in accordance with the Town’s Tariff of Fees By-law  79-17.

    b) That all comments concerning the related Site Plan application, File Number D06-15092, be referred back to staff.

  • a) That from July 10 to September 3, 2018 and from September 25 to November 18, 2018, in addition to those powers delegated by Council on June 26, 2018, notwithstanding any other conflicting or inconsistent Town by-law, the Chief Administrative Officer (CAO) also be authorized to take the following actions:

    (i) upon the recommendation of the Commissioner of Planning and Regulatory Services having advised the Mayor and respective Ward Councillor, instruct the Town Solicitor to take a position in respect of matters before the Local Planning Appeal Tribunal, including, without limitation, with respect to any Planning Act appeals;

    (ii) upon the recommendation of the Commissioner of Planning and Regulatory Services, authorize the acceptance of cash-in-lieu of parkland dedication; and,

    (iii) declare Town lands surplus without public notice and authorize the disposition of such lands to an appellant in exchange for lands and/or monetary compensation of comparable value;

    b) That the Town Solicitor be authorized to take any necessary actions to effect those actions authorized pursuant to recommendation (a), including the signing and registration of any electronic transfer documents; and

    c) That the Mayor and the Clerk be authorized to execute any necessary agreements or other documentation to effect those actions authorized pursuant to recommendation (a), upon the recommendation of the Chief Administrative Officer.

  • a) That the Mayor and Clerk be authorized to execute all documents required to discharge the mortgage from The York Centre for Children, Youth and Families to the Town registered on May 6, 2008 as Instrument Number YR1159162 over the lands described as part of Lot 29, Concession 3 (MKM) as in MA50627, except Part 1, Plan 65R-30204.

  • a) That the memorandum from the Director of Legislative Services/Town Clerk, dated July 5, 2018, in respect to the June 26, 2018 Special Council Meeting - Recorded Vote on the Motion to Defer consideration of options of the Central Library expansion, be received.

Explanation: Iraj Nabizadeh - 131 Birch Avenue - File Number D02-17019 - (refer to Item 13.3.11)

Explanation: Castlegrove Developments Inc. - 357 King Road - File Number D02-17021 (Related File Number D01-17005) - (refer to Item 13.3.12)

Explanation: Neuhaus Developments Ltd. - 343, 349 and 355 Elgin Mills Road West - File Number D02-17013 - (refer to Item 13.3.16)

Explanation: 2537788 Ontario Inc. - 0 and 13249 Bathurst Street - File Number D02-17022 - (refer to Item 13.3.13)

Explanation: Approved by Council at its meeting held May 14, 2018 (Frontdoor Developments Inc. - 10703 Bathurst Street - File Number D04-18004)

Explanation: Oh (Richlands) Inc. - 7, 9, 11, 15, 17, 19, 21, 23, 25, 27, 29, 31, 42, 44, 46, 48, 50, 52, 54, 56, 91, 93, 95, 97, 99, 101 Bawden Drive - File Number D04-18006

Explanation: Arista Homes (Richmond Hill) Inc. - 57, 59, 61, 63, 65, 67, 69, 71, 75, 77, 79, 81, 83, 85, 87 Bawden Drive and 61, 63, 67, 69, 71, 73, 75, 79, 81 Hilts Drive and 18, 20 Mallery Street - File Number D04-18007

Explanation: Deco Homes (Richmond Hill) Inc. - 32, 34, 36, 38, 40 Bawden Drive and 22, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 37, 49, 51, 53, 55, 57, 59 Hilts Drive and 6, 8, 10, 12, 14, 16, 25, 27, 29, 31, 33, 35 Mallery Street - File Number D04-18008

Explanation: Elgin Mills Homes Ltd. -36, 38, 40, 42 Brookfam Street and 19, 21, 23, 25, 27, 29 Ducharme Drive and 5, 7, 9, 11, 15, 17, 19, 21, 92, 94, 96, 98, 100, 102, 104, 106, 108, 110, 112, 114 Hilts Drive and 7, 9, 11, 15 Mallery Street - File Number D04-18009

Explanation:  Castlegrove Developments Inc. - 357 King Road - File Number D01-17005 - (refer to Item 13.3.12)

Explanation: Seyed Mohammad Shams and Lida Shahi - 13029 Bathurst Street - File Number D02-15043 - (refer to Item 13.4)

Explanation: Approved by Council at its meeting held April 30, 2018 (Ideal (JS) Developments Inc. - 39, 53 and 67 Jefferson Sideroad - File Number D15-18003)

Explanation: Approved by Council at its meeting held June 26, 2018 (Staff Report SRCFS.18.034)

a) To consider matters related to a proposed or pending acquisition of land by the municipality in Ward 6 (Section 239(2)(c) of the Municipal Act, 2001).

b) To consider matters related to a proposed or pending acquisition of land by the municipality in Ward 6 (Section 239(2)(c) of the Municipal Act, 2001).