Council Meeting
Revised Agenda

Meeting #:C#44-19
Date:
-
Location:
Council Chambers
225 East Beaver Creek Road
Richmond Hill, Ontario
His Worship
Mayor Dave Barrow

  • That the agenda be adopted as distributed by the Clerk with the following additions:

    a) Correspondence from Marian Nalley, 249 Major Mackenzie Drive East, dated December 14, 2019, relating to the Member Motion submitted by Councillor Beros regarding Changes to Travel, Meal and Hospitality Expenses Directive - (Item 13.12)

    b) Correspondence from Resident of Genuine Lane and member of Board of Directors, YRSCC#1275, dated December 15, 2019, regarding the proposed applications submitted by Althea Poulos for 8905 Bayview Avenue - (Item 13.13)

    c) By-law 147-19 - A By-law to Appoint an Integrity Commissioner - (Item 16.17)

  • That the minutes of Council Public Meeting C#39-19 held on November 6, 2019 be adopted.

  • That the minutes of Council Meeting C#41-19 held on November 20, 2019 be adopted.

  • That the minutes of Special Council Meeting C#43-19 held on December 3, 2019 be adopted.

  • That the minutes of Council Public Meeting C#42-19 held on December 4, 2019 be adopted.

That the minutes of the Budget Committee of the Whole meeting BCW#07-19 held November 12, 2019 be adopted as circulated and the following recommendations approved:

  • a) That the 2020 Draft Capital budget in the amount of $37,381,600 as identified in Appendix 'A' to staff report SRCFS.19.050 be approved;

    b) That the 2020 Draft Capital Budget recommended funding sources as identified in Appendix 'D' to staff report SRCFS.19.050 be approved;

    c) That the projects identified in the Projects Contingent on Grant Funding List in Appendix 'B' to staff report SRCFS.19.050 be advanced to 2020 if grant funding becomes available;

    d) That draft By-Law 138-19, attached as Appendix 'F' to staff report SRCFS.19.050, be referred to the December 18, 2019 Council meeting for adoption.

  • a) That staff report SRCS.19.20 regarding options for the implementation of an indoor bocce facility be received;

    b) That staff proceed with Option 4, to build a new permanent bocce facility complete with convertible courts and amenities, as identified in staff report SRCS.19.20, for the implementation of an indoor bocce facility subject to review of the Recreation Master Plan update.

  • Whereas tennis has been growing in popularity in Richmond Hill over the past number of years.

    Whereas with this growing popularity there has been a commensurate demand for tennis courts and especially courts with higher quality playing surfaces.

    Whereas there are no courts with this higher quality surface in the central area of Ward 4.

    Whereas Council has recently been presented with a petition from a group of tennis enthusiasts in this area requesting that the courts at French Royalist Park be upgraded in 2020.

    Therefore be it resolved that staff investigate the cost and feasibility of upgrading these courts, including the ability to receive and apply a colour coated surface, with the goal of adding this project to the 2020 Capital Budget so that the tennis courts at French Royalist Park may be upgraded within 2020.

  • a) That the minutes of the Audit Committee meeting A#02-19 held November 12, 2019 be adopted as circulated.

That the minutes of the Budget Committee of the Whole meeting BCW#08-19 held November 26, 2019 be adopted as circulated and the following recommendations approved:

  • a) That the Review of the City of Richmond Hill’s Non-Personnel Operating Budget, funded by a grant through the Province of Ontario’s 2019 Audit and Accountability Fund and completed by Deloitte, be received as presented in Attachment 1 to staff report SRCM.19.15;

    b) That in accordance with the requirements of the Audit and Accountability Fund, the report from Deloitte be posted publicly on the City’s website by November 30, 2019;

    c) That staff report back with a plan to implement the recommendations in Deloitte’s report, Attachment 1 to staff report SRCM.19.15.

That the minutes of the Committee of the Whole meeting CW#15-19 held December 4, 2019 be adopted as circulated and the following recommendations approved:

  • That the minutes of the Capital Sustainability Steering Committee meeting CSSC#04-19 held September 24, 2019 be adopted as circulated and the following recommendations be approved:

  • 1) That the review of the Parks, Recreation, and Culture Plans be advanced to 2020, utilizing an integrated lifecycle planning approach;

    2) That the review of the Parks Plan include consideration of:

    a. Understanding the park and recreation needs of residents in higher density developments;

    b. Investigating the use of linear parks in high density developments to direct residents to established parks; and

    c. Designing and building more cost effective parks.

    3) That a target of $3 million annual tax supported capital funding for the revitalization and repair/replacement of parks be endorsed; and

    4) That staff explore and report back on opportunities to optimize the use of cash-in-lieu of parkland funds for both park acquisition and the revitalization and repair/replacement of parks.

  • a) That the minutes of the Youth Action Committee meetings held on October 9, 2019, and November 6, 2019, be adopted as circulated.

  • a) That the minutes of Heritage Richmond Hill meeting HRH#06-19 held October 15, 2019 be adopted.

  • a) That the memorandum from Paolo Masaro, Director, Infrastructure Delivery Services, dated October 29, 2019, regarding options for the Richmond Hill David Dunlap Observatory (RHDDO), be received;

    b) That Option 2 to extend the timeframe for the implementation of the Richmond Hill David Dunlap Observatory Early Priorities be approved, and that staff report back to the David Dunlap Observatory Park Project Steering Committee on the timeframe for implementation and options related to the extension;

    c) That the 16th Avenue entrance improvements to the Richmond Hill David Dunlap Observatory be advanced and considered as part of the Early Priorities.

  • a) That the memorandum from Paolo Masaro, Director, Infrastructure Delivery Services, and Dan Terzievski, Director, Development Engineering and Transportation, dated October 29, 2019, regarding options for Roads, Water and Wastewater in the City of Richmond Hill, be received;

    b) That the updates to the Official Plan, Transportation Master Plan, Urban Master Environmental Servicing Plan, Asset Management Strategy and Development Charge By-law Update, as detailed in the memorandum dated October 29, 2019 from the Director, Infrastructure Delivery Services, and Director, Development Engineering and Transportation, be endorsed, and that staff report back to the Capital Sustainability Steering Committee.

  • a) That the memorandum from Ilmar Simanovskis, Commissioner, Community Services, dated October 29, 2019, regarding the Operations Centre Upgrades and Expansion Capital Project Deferral, be received;

    b) That the Capital Sustainability Steering Committee endorse the value engineering and operational study of the Operations Centre Upgrades and Expansion Capital Project prior to the 2021 capital budget planning cycle.

  • a) That the Clerk provide the owner of the designated property, described in municipal By-Law 59-11, written notice of the proposed amendment to correct the legal description of the said property in accordance with section 30.1 of the Ontario Heritage Act;

    b) That pending no objection from the owner during the 30 day post-notification period, the amending by-law substantially in the form as set out in Appendix 'A' to staff report SRPRS.19.186 be adopted by Council;

    c) That the Clerk provide a copy of the amending by-law to the Ontario Heritage Trust; cause the amending by-law to be registered against the property; and update the Municipal Heritage Register, in accordance with the requirements of the Ontario Heritage Act.

  • a) That the street names as outlined in Appendix “A” to Staff Report SRPRS.19.166 be approved by Council and added to the City’s Approved Street Name List for future use within the City of Richmond Hill;

    b) That the update to the City’s Municipal Street Naming and Addressing Guide be approved as outlined in Staff Report SRPRS.19.166.

  • a) That the proposed names “Abraham Law Parkette” and “Pte. Charles Hill Park” be approved in principle for the sites described in staff report SRPRS.19.170;

    b) That the proposed names be advertised on the City’s website with a request for public comments in accordance with the City’s Policy for Naming and Renaming Parks, Open Space and Recreation Facilities;

    c) That staff report back to Council regarding public comments of the proposed names and with final recommendations for naming the sites.

  • a) That the revised Zoning By-law Amendment and Draft Plan of Subdivision applications submitted by Centrex Homes Inc. for lands known as Part of Lots 70 to 73, Plan 1960 (Municipal Address: 107 Birch Avenue), City Files D02-17029 and D03-17008, be approved, subject to the following:

    (i) that a portion of the subject lands be rezoned from Third Density Residential (R3) Zone to Open Space (O) Zone under By-law 2523, as amended, and that the amending Zoning By-law establish site-specific development standards as set out in Appendix “B” to Staff Report SRPRS.19.185;

    (ii) that the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment;

    (iii) that the Plan of Subdivision as depicted on Map 6 to Staff Report SRPRS.19.185 be draft approved, subject to the conditions as set out in Appendix “C”;

    (iv) that prior to draft plan approval being granted, the applicant pay the applicable processing fee in accordance with the City’s Tariff of Fees By-law;

    b) That Council approve the Site Plan Control By-law as set out in Appendix “D” to Staff Report SRPRS.19.185 to implement the applicant’s sustainability commitments and that said by-law be brought forward to a regular meeting of Council for consideration and enactment; 

    c) That 35.1 persons equivalent of additional servicing allocation be assigned to the subject lands, to be released by the Commissioner of Planning and Regulatory Services in accordance with By-law 109-11, as amended.

  • a) That Staff Report SRPRS.19.191 regarding the Private Street Naming Application submitted by Bluegrove Investments Inc. for the lands known as Part of Lot 26, Concession 2, E.Y.S. (Municipal Address: 1080 Elgin Mills Road East) be approved subject to the following:

    (i) that the name “Ernest White Lane (P)” be added to the Council Approved Street Name List;

    (ii) that the proposed private street names Carp Lane (P), Ernest White Lane (P) and Sunfish Lane (P) be approved in accordance with Staff Report SRPRS.19.191;

    (iii) that staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the approval of the proposed private names upon finalization of the development applications.

  • a) That the revised Zoning By-law Amendment and Draft Plan of Subdivision applications submitted by Zonix Kent Inc. for lands known as Part of Lot 37, Plan 202 (Municipal Address: 356 King Road), City Files D02-17006 and D03-17002, be approved, subject to the following:

    (i) that the subject lands be rezoned from Residential Urban (RU) Zone under By-law 1275, as amended, to Semi-Detached One (RD1) Zone and Multiple Residential One (RM1) Zone under By-law 313-96, as amended, and that the amending Zoning By-law establish site-specific development standards as outlined in Staff Report SRPRS.19.193;

    (ii) that the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment;

    (iii) that the Plan of Subdivision as depicted on Map 5 to Staff Report SRPRS.19.193 be draft approved subject to the conditions as set out in Appendix “C”;

    (iv) that prior to draft plan approval being granted, the applicant pay the applicable processing fee in accordance with the City’s Tariff of Fees By-and that a condition be added with respect to the applicable cost sharing requirement, if required;

    b) That in accordance with the provisions of Subsection 45(1.4) of the Planning Act, Zonix Kent Inc. be permitted to submit a Minor Variance application to the Committee of Adjustment in order to seek relief from the provisions of the Zoning By-law, if required, prior to the second anniversary of the day on which the subject Zoning By-law Amendment is approved;

    c) That pursuant to Section 34(17) of the Planning Act, Council deem that no further notice be required with respect to any necessary modifications to the draft Zoning By-law to implement the proposed development on the subject lands;

    d) That Council approve a Site Plan Control By-law to implement the applicant’s sustainability commitments and that said by-law be brought forward to a regular meeting of Council for consideration and enactment;

    e) That 15.34 persons equivalent of additional servicing allocation be assigned to the subject lands, to be released by the Commissioner of Planning and Regulatory Services in accordance with By-law 109-11, as amended.

  • a) That the Community Improvement Plan (CIP) - Façade Improvement, Landscaping, and Signage Grant application submitted by Farshad Pezeshgzad (2017136 Ontario Inc.) for façade and signage improvements of the building, located on 10094-10096 Yonge Street, in an amount not exceeding $49,500 as outlined in staff report SRPRS.19.194; subject to the issuance of a “Sign Permit” and a "Tenant Permit" from the Building Division, be approved;

    b) That the Mayor and Clerk be authorized to sign the “CIP Grant Agreement” to provide the funding identified in Recommendation (a) to staff report SRPRS.19.194, upon the written recommendation of the Commissioner of Planning and Regulatory Services;

    c) That the Commissioner of Planning and Regulatory Services be authorized to enter into and execute an assumption agreement to transfer the grant if property ownership changes;

    d) That Council allow the Director of Financial Services and Treasurer to issue a cheque(s) to disburse the funding to the applicant after it is determined that the project has satisfied all the requirements.

  • a) That City lands described as Part 13 on Plan 65R-38514, be established as public highway to become part of Grey Alder Avenue.

  • a) That Staff Report SRCS.19.29 regarding Noise By-law Review Update be received and all comments on the key directions for the new noise by-law be referred back to staff;

    b) That staff report back to Council before 2020 summer recess with:

    (i) a new Noise By-law based on the key directions outlined in Staff Report SRCS.19.29 and any comments received;

    (ii) an Anti-Idling By-law;

    (iii) amendments to the Administrative Penalty By-law 69-16 to incorporate Noise By-law and Anti-Idling By-law offences into the Administrative Monetary Penalty System.

  • a) That the City initiated Omnibus Zoning By-law Amendment for certain lands in the Downtown area, City File D24-19002, be approved, subject to the proposed provisions as outlined in Staff Report SRPRS.19.184;

    b) That the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.

  • a) That the revised Zoning By-law Amendment and draft Plan of Subdivision applications submitted by Althea Poulos for lands known as Part of Lot 13, Concession 2, E.Y.S. (Municipal Address: 8905 Bayview Avenue), City Files D02-14037 and D03-18015 (Related Files D05-14010 and D06-14104), be approved, subject to the following:

    (i) that the subject lands be rezoned from Residential Single Family Five (R5) Zone to Multiple Residential One (RM1) Zone under By-law 107-86, as amended, with site specific provisions as set out in Appendix “B” to Staff Report SRPRS.19.197;

    (ii) that prior to forwarding the amending Zoning By-law to Council for consideration and enactment, the applicant pay the applicable processing fee in accordance with the City’s Tariff of Fees By-law and that the applicant’s Site Plan application (City File D06-14104) be substantially completed to the satisfaction of the Commissioner of Planning and Regulatory Services;

    (iii) that the Plan of Subdivision as depicted on Map 8 to Staff Report SRPRS.19.197 be draft approved, subject to the conditions as set out in Appendix “D”;

    (iv) that prior to draft approval being granted, the applicant pay the applicable processing fee in accordance with the City’s Tariff of Fees By-law;

    b) That pursuant to Section 34(17) of the Planning Act, Council deem that no further notice be required with respect to any necessary modifications to the draft Zoning By-law to implement the proposed development on the subject lands;

    c) That the authority to assign 74.18 persons equivalent of additional servicing allocation to the proposed development to be constructed on the subject lands be delegated to the Commissioner of Planning and Regulatory Services subject to the criteria in the City’s Interim Growth Management Strategy, and that the assigned servicing allocation be released in accordance with the provisions of By-law 109-11;

    d) That all comments concerning the applicant’s related Site Plan application (City File D06-14104) be referred back to staff.

  • a) That staff be authorized to implement the pavement marking, signage, and crossing improvements on Bernard Avenue (between Yonge Street and Yorkland Street), as recommended in staff report SRPRS.19.172;

    b) That a budget in the amount of $70,000 be approved to implement the works identified in Recommendation a), to staff report SRPRS.19.172;

    c) That this budget be established from the Federal Gas Tax Reserve Fund.

  • a) That the pavement markings, signage and crossing improvements recommended in staff report SRPRS.19.171 for Clarissa Drive (between Yonge Street and Weldrick Road East), be approved;

    b) That a budget amount of $90,000 be approved to implement the work identified in recommendation a) to staff report SRPRS.19.171;

    c) That the Federal Gas Tax Reserve Fund be used as the funding source for this work.

  • a) That staff report SRPRS.19.181 regarding the Official Plan Update Committee Terms of Reference be received;

    b) That the composition of the Committee shall be all members of Council;

    c) That Council approve the Terms of Reference provided in Attachment 1 to Staff Report SRPRS.19.181 in relation to a new Committee of Council.

  • a) That the 2020 Council meeting schedule, as set out in Appendix ‘A’ to staff report SRCFS.19.035, be approved;

    b) That the City Clerk be authorized to amend the 2020 Council meeting schedule as required.

  • a) That a contract for the provision of water meter supply, installation, maintenance and reading be awarded non-competitively to Neptune Technology Group Canada Co. pursuant to Appendix “B” Part I Section (c) of the Procurement By-law 113-16;

    b) That the contract award be for an acquisition value not exceeding $1,287,754.00 exclusive of H.S.T., pursuant to and for a term of one year, commencing January 1, 2020, and ending December 31, 2020;

    c) That the Commissioner of Corporate and Financial Services be authorized to execute any necessary documentation to effect the contract.

  • a) That the use of credit cards as a property tax payment option, using a convenience fee method through, third-party provider Paymentus (Canada) Corporation, be approved.

  • a) That report SRCFS.19.049, regarding cryptocurrency update, be received for information purposes.

  • a) That staff report SRCFS.19.058 regarding Closed Meeting Investigation Services and Technical Amendments to the Procedure By-law Closed Session Rules be received;

    b) That staff be directed not to renew the Closed Meeting Investigator Service agreement with Local Authority Services Ltd. (“LAS”) beginning in 2020, and notify both LAS and the Ontario Ombudsman of this decision;

    c) That Section 5.3.1 of the Procedure By-law 74-12, as amended, pertaining to Closed Session Meetings be further amended as described in staff report SRCFS.19.058.

  • a) That the Private Street Naming application submitted by Fifth Avenue (King North) Inc. for the lands known as Lots 11 and 12 and Blocks B and C, Plan 484 and Part of Lots 2 and 4, Plan 563 (Municipal Addresses: 3, 5, 7 and 9 McCachen Street and 300 King Road), City File D15-19054, as described in staff report SRPRS.19.190 be approved;

    b) That the draft Private Street Naming By-law as set out in Appendix “A” to staff report SRPRS.19.190 for adoption at the November 20, 2019 Council Meeting, be approved.

  • a) That staff report SRPRS.19.200 with respect to the Site Plan applications submitted by Thomas Frattaroli for the lands known as Part of Lot 47, Concession 1, E.Y.S. and Part of Lot 1, Plan 409 (Municipal Address: 53 Centre Street East), City Files D06-18032 and D06-18039, be received and that all comments be referred back to staff.

  • a) That the memorandum from Jeff Stewart, Manager, Parks Operations, dated December 18, 2019, regarding Tennis Rehabilitation Program, be received;

    b) That staff be directed to consider including the cost for upgrades to the tennis courts at French Royalist Park in the 2021 Capital Program in addition to the existing planned projects.

  • An amendment was:

    That clause b) of the motion be amended to read as follows:

    b) That staff be directed to consider including the cost for upgrades to the tennis courts at French Royalist Park, Raccoon Park and Russell Tilt Park (on Regatta Avenue), in the 2021 Capital Program in addition to the existing planned projects.

  • Motion to Refer:

    a) That memorandum from Jeff Stewart, Manager, Parks Operations, dated December 18, 2019, regarding Tennis Rehabilitation Program, be referred for consideration as part of the 2021 Budget.

  • a) That the correspondence from Geoff Green, 297 Church Street South, dated December 3, 2019, regarding the 2020 Council Meeting Schedule, be received.

  • a) That the correspondence from Christine LeDrew, 32 Clarissa Drive, dated December 3, 2019, regarding the Pedestrian Crossing Improvements on Clarissa Drive between Yonge Street and Weldrick Road East, be received.

City Files D02-14037 and D03-18015 - (Related Files D05-14010 and D06-14104)

  • a) That the correspondence from Andrew Baker, Borden Ladner Gervais LLP, representing owners of 8929 Bayview Avenue, dated December 4, 2019, regarding proposed Zoning By-law Amendment and Draft Plan of Subdivision Applications submitted by Althea Poulos for 8905 Bayview Avenue, be received.

  • a) That the correspondence from Marian Nalley, 249 Major Mackenzie Drive East, dated December 14, 2019, relating to the Member Motion submitted by Councillor Beros regarding Changes to Travel, Meal and Hospitality Expenses Directive, be received.

  • a) That the correspondence from Resident of Genuine Lane and member of Board of Directors, YRSCC#1275, dated December 15, 2019, regarding the proposed applications submitted by Althea Poulos for 8905 Bayview Avenue, be received.

Moved by:  Councillor Beros

  • Motion to Refer:

    a) That the Member Motion submitted by Councillor Beros, regarding Changes to Travel, Meal and Hospitality Expenses Directive, be referred to the Commissioner of Corporate and Financial Services for review and to report back.

Moved by:  Regional and Local Councillor Perrelli

  • Whereas the method by which Council compensation is determined has not been reviewed since 1998; and

    Whereas new methods and techniques to review compensation may have emerged;

    Now therefore be it resolved that staff be directed to report back with alternatives for determining Council compensation for consideration at the next Budget Committee of the Whole meeting on January 28, 2020.

Moved by:  Regional and Local Councillor Perrelli

  • Therefore be it resolved that Council at its meeting on December 18, 2019 resolve into a Closed Session meeting to receive advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to over payment of Parkland Cash-in-lieu (Section 239(2)(f) of the Municipal Act, 2001).

16.

  • That the following By-laws be approved:

Explanation:  Approved by Council at its meeting held November 20, 2019 - (Farzad Eslami and Iman Esfahani-Alasl - City File D02-19001)

Explanation: As approved by Council at its meeting held November 20, 2019 - (Staff Report SRCFS.19.055)

Explanation:  As approved by Council at its meeting held November 20, 2019 - (Member Motion - Regional and Local Councillor DiPaola - Council and Committee of the Whole Meeting Times)

Explanation:  Approved by Council at its meeting held September 18, 2019 - (Kotler and Margarita Asriyan - City File D02-16030 and D06-18044)

Explanation:  Virtual Developments Inc. - 57, 59, 61, 63, 65, 67, 69, 71 Ness Drive and  6, 8, 10, 12, 14, 16, 18 20 McGrath Avenue - City File D04-19025

Explanation:  Country Wide Homes Observatory Inc. - 37 Solar Street and 7 Quasar Avenue - City File D04-19022

Explanation:  Aspen (OHD) Developments Inc. - 9398, 9400, 9402, 9404, 9406, 9408, 9410, 9412, 9414, 9416, 9418, 9420, 9422, 9424, 9426 and 9428 Bayview Avenue - City File D04-19023

Explanation:  Agenda Item 13.4.12

Explanation:  Approved by Council at its meeting held on December 3, 2019

  • That Council resolve into a closed session meeting:

    a) To consider matters related to a proposed or pending acquisition or disposition of land by the municipality in Ward 1 (Section 239(2)(c) of the Municipal Act, 2001);

    b) To consider matters related to labour relations or negotiations with respect to the Salaried Employees Association (SEA) (Section 239(2)(d) of the Municipal Act, 2001);

    c) To receive advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to over payment of Parkland Cash-in-lieu (Section 239(2)(f) of the Municipal Act, 2001).

  • a) That Council ratify the Memorandum of Settlement between the Corporation of the City of Richmond Hill and the Salaried Employees Association (“SEA”), attached to this report as Appendix 1, containing the negotiated changes to the Working Agreement, which includes an annual increase in salaries of 1.7% on each of the following years, January 1, 2020, January 1, 2021, January 1, 2022 and January 1, 2023;

    b) That Council approve the adjustments to the terms and conditions of employment and benefits for the City’s Non-Union Administrative employees, as outlined in the staff report SRCFS.19.057, including annual increases in salaries of 1.7% on January 1, 2020, 1.7% on January 1, 2021, 1.7% on January 1, 2022 and 1.7% on January 1, 2023;

    c) That Members of Council be provided with the same adjustments to the benefits provided to Non-Union Administrative employees, as outlined in the staff report SRCFS.19.057, and increases to the remuneration paid to Members of Council of 1.7% effective January 1, 2020, 1.7% effective January 1, 2021 and 1.7% effective January 1, 2022.

  • That By-law 162-19, A By-law to confirm the proceedings of Council at this meeting, be passed.

  • That the meeting be adjourned.

    The meeting was adjourned at 12:32 p.m.

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