Council Meeting
Agenda

C#29-21

Wednesday, June 09, 2021 at 9:30 A.m. - 11:30 A.m.

(Electronic Meeting pursuant to Section 238(3.3) of the Municipal Act, 2001)

Acting Mayor Joe DiPaola

PUBLIC NOTICE

 

Due to efforts to contain the spread of COVID-19 and to protect all individuals, City facilities will not be open to the public to attend Council and Committee meetings until further notice. The public can observe meetings of Council and Committees by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

 

Public Comments: The public may submit written correspondence regarding agenda matters by email to [email protected]. Written correspondence must be submitted by 12 p.m. the day before the meeting. Comments submitted will be provided to all Members of Council, considered as public information and noted in the public record.

 

Public Forum: Any person who wishes to speak to Council on a matter not on the agenda must pre-register with the Office of the Clerk by 12 p.m. noon the day before the meeting by email to [email protected] or by using the on-line form found on Richmondhill.ca. Public Forum will be by video conference via the internet or telephone only. A maximum of five persons will be allowed to register for the Public Forum on a first come first serve basis.

 

Electronic Delegations: The public may apply to appear as an electronic delegation by video conference or by telephone. Applications to appear as an electronic delegation must be submitted by 12 p.m. the day before the meeting by email to [email protected] or by using the on-line application form found on Richmondhill.ca. The Office of the Clerk will provide instructions on appearing as an electronic delegation.

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1.

Call to Order/National Anthem

2.

Public Forum (not to exceed 15 minutes) 

3.

Council Announcements

4.

Introduction of Emergency/Time Sensitive Matters

5.

Adoption of Agenda

6.

Disclosures of Pecuniary Interest and General Nature Thereof

7.

Adoption of Previous Council Minutes

7.1

Special Council Meeting Education and Training Session C#25-21 held May 17, 2021

7.2

Council Public Meeting C#26-21 held May 19, 2021

7.3

Council Meeting C#27-21 held May 26, 2021

8.

Identification of Items Requiring Separate Discussion

9.

Adoption of Remainder of Agenda Items

10.

Public Hearings

11.

Presentations

11.1

Presentation by Paolo Masaro, Executive Director, Infrastructure and Engineering Services; and Steve Tsenis, Manager, Corporate Asset Management, regarding the City's 2021 Asset Management Plan - (Agenda Item 13.3)

(Please note, this is a 15 minute presentation)

12.

Delegations

13.

Committee and Staff Reports

13.1

Minutes - David Dunlap Observatory Park Project Steering Committee meeting DDOP#01-19 held April 24, 2019

• a) That the minutes of the David Dunlap Observatory Park Project Steering Committee meeting DDOP#01-19 held April 24, 2019, be adopted.

13.2

Extract - David Dunlap Observatory Park Project Steering Committee Meeting DDOP#01-21 held May 25, 2021

13.2.1

SRPI.21.061 - Richmond Hill David Dunlap Observatory Park Early Priorities Project Update

(Staff report SRPI.21.061 is attached for Council's reference)

• That the David Dunlap Observatory Park Project Steering Committee recommends to Council:

  a) That staff report SRPI.21.061 regarding the Richmond Hill David Dunlap Observatory Park Early Priorities Project Update be received;

  b) That the David Dunlap Observatory Park Project Steering Committee recommend continued support of the David Dunlap Observatory Project;

  c) That the 10 Year Capital forecast include the early priorities identified in staff report SREIS.19.007 with an extended timeframe for implementation following the outcome of the Capital Sustainability Steering Committee review;

  d) That staff continue with the implementation of the early priorities as well as the woodlot restoration work approved through the Corsica development agreement.

13.3

SRPI.21.075 - 2021 Asset Management Plan

• a) That Staff Report SRPI.21.075 regarding the 2021 Asset Management Plan, be received;

  b) That the City’s 2021 Asset Management Plan, Attachment 'A' to Staff Report SRPI.21.075, be approved.

13.4

SRPI.21.053 – Request for Approval – Zoning By-law Amendment and Draft Plan of Subdivision Applications – 2468390 Ontario Inc.– 850 Elgin Mills Road East - City Files D02-16010 and D03-16004

• a) That the revised Zoning By-law Amendment and draft Plan of Subdivision applications submitted by 2468390 Ontario Inc. for lands known as Part of Lot 26, Concession 2, E.Y.S. (Municipal Address: 850 Elgin Mills Road East), City Files D02-16010 and D03-16004, be approved, subject to the following:

  1. that the subject lands be rezoned from Rural Residential Four (RR4) Zone under By-law 2325-68, as amended, to Institutional (INST.) Zone under By-law 2325-68, as amended, Residential Wide Shallow Two (RWS2) Zone and Open Space (O) Zone under By-law 55-15, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in Staff Report SRPI.21.053;
  2. that Blocks 1, 4 and 5 on the draft Plan of Subdivision be designated as a “Class 4 Area” as defined by the Ontario Ministry of the Environment, Conservation and Parks in its “Environmental Noise Guideline: Stationary and Transportation Noise Sources – Approval and Planning (Publication NPC-300)”;
  3. that the Plan of Subdivision as depicted on Map 6 to Staff Report SRPI.21.053 be draft approved subject to the conditions set out in Appendix “C” hereto;
  4. that prior to draft approval being granted, the applicant pay the applicable processing fee in accordance with the City’s Tariff of Fees By-law;

  b) That Site Plan Control By-law 137-09, as amended, be further amended to include the subject lands within a Site Plan Control Area for the purposes of securing the applicant’s sustainability commitments, and that said by-law be brought forward to Council for consideration and enactment; 

  c) That 143.52 persons equivalent of servicing allocation (48 townhouse dwelling units) be assigned to the subject lands, to be released by the Commissioner of Planning and Infrastructure in accordance with the provisions of By-law 109-11, as amended.

13.5

SRPI.21.051 - Request for Approval – Official Plan Amendment and Zoning By-law Amendment for the Lake Wilcox Special Policy Area- (Proposed By-laws 64-21 and 65-21)

• a) That Staff Report SRPI.21.051 regarding the Official Plan Amendment and Zoning By-law Amendment for the Lake Wilcox Special Policy Area be received;

  b) That Council adopt Official Plan Amendment 22 (OPA 22) with respect to the Lake Wilcox Special Policy Area (attached as Appendix A to SRPI.21.051);

  c) That Council enact By-law 64-21 to amend Zoning By-law 256-88 in order to implement OPA 22 (attached as Appendix B to SRPI.21.051); 

  d) That City staff be directed to submit a request for approval of Official Plan Amendment 22 to the Region of York.

13.6

SRCFS.21.025 – Municipal Elections - Voting Methods; Compliance Audit Committee; and Use of Corporate Resources Policy - (Proposed By-laws 74-21 and 75-21)

• a) That staff report SRCFS.21.025 regarding Municipal Elections - Voting Methods; Compliance Audit Committee; and Use of Corporate Resources Policy, be received;

  b) That Council, pursuant to section 42(1)(a) of the Municipal Elections Act,1996 (the “Act”), enact draft By-law 74-21 (Attachment A), to authorize the use of optical scanning vote tabulators for all municipal and school board elections and By-elections held in the City of Richmond Hill in such manner as determined by the City Clerk;

  c) That Council, pursuant to section 42(1)(b) of the Act, enact draft By-law 75-21 (Attachment B) to authorize the use of Internet Voting (also known as online voting) as a voting method that is in addition to optical scan tabulators, for all municipal and school board elections and By-elections held in the City of Richmond Hill in such manner as determined by the City Clerk;

  d) That, in respect to the establishment of a compliance audit committee required under Section 88.37 of the Act:

  1. Council approve the establishment of a joint compliance audit committee for the 2022 to 2026 Term of Council with other interested York Region municipalities and the process for establishing the joint compliance audit committee as generally described in Staff Report SRCFS.21.025;
  2. In the event that no other York Region municipality decides to participate in a joint compliance audit committee, Council direct the City Clerk to recruit members of a Richmond Hill Compliance Audit Committee for the 2022–2026 Term of Council using a process similar to the process for establishing a joint compliance audit committee as generally described in Staff Report SRCFS.21.025; and
  3. The City Clerk be authorized to present any by-law required to establish a compliance audit committee, and any by-law required to appoint members of the compliance audit committee directly to Council for enactment.

  e) That Council, in compliance with its obligations under Section 88.18 of the Act, approve the amended “Use of Corporate Resources for Election Campaign Purposes Policy”, Attachment D to Staff Report SRCFS.21.025;

  f) That the financial strategy for funding any enhancements and post-election expenses, as describe in Staff Report SRCFS.21.025, be approved.

13.7

Proclamation - Brain Injury Awareness Month - June 2021

(Not previously proclaimed in the City of Richmond Hill)

• That the month of June 2021 be proclaimed as Brain Awareness Month in the City of Richmond Hill.

14.

Other Business

14.1

Member Motion - Councillor Muench - Discussion on personal matters about identifiable individuals in closed session

• Whereas, a discussion regarding an identifiable individual or individuals within the organization of the City of Richmond Hill is required; and

  Whereas, the protection of the individual or individuals privacy is of the utmost importance to the City of Richmond Hill; and

  Whereas, the Municipal Act permits Council to discuss personal matters about identifiable individuals  in a closed session meeting in order to protect the individual or individuals privacy

  Therefore, be it resolved that;

  That Council approve resolving into a closed session meeting to discuss personal matters of an identifiable individuals at the June 9, 2021 Council meeting.

15.

Emergency/Time Sensitive Matters

16.

By-laws

16.1

By-law 44-21 - A By-law to Amend By-law 313-96, as amended, of The Corporation of the City of Richmond Hill and By-law 1275, as amended, of the former Township of King

Explanation:  Approved by Council at its meeting held May 26, 2021 - (Staff Report SRPI.21.060)

16.2

By-law 64-21 - A By-law to Amend By-law 256-88 of The Corporation of the City of Richmond Hill, as amended

Explanation: Agenda Item 13.5

16.3

By-law 65-21 - A By-law to Adopt Amendment No. 22 to the Richmond Hill Official Plan

Explanation: Agenda Item 13.5 

16.4

By-law 66-21 -  A By-law to Amend By-law 2325-68, as amended, of the former, Township of Markham and By-law 55-15, as amended, of the Corporation of the City of Richmond Hill

Explanation: Approved by Council at its meeting held March 26, 2018 - (Staff Report SRPRS.18.074)

16.5

By-law 74-21 - A By-law to authorize the use of voting and vote counting equipment, namely optical scan vote tabulators, for municipal and school board elections and by-elections

Explanation:  Agenda Item 13.6

16.6

By-law 75-21 - A By-law to authorize the use of alternative voting methods, namely internet voting (also known as online voting), for municipal and school board elections and by-elections

Explanation:  Agenda Item 13.6

16.7

By-law 77-21 - A By-law to Remove Certain Lands from Part Lot Control

Explanation: Emerald Peak Homes Limited - 9462, 9464, 9466, 9468, 9470 and 9472 Bayview Avenue - City File D04-19004

17.

Closed Session

17.1

Resolution to Move into Closed Session and General Nature Thereof:

• That Council move into closed session:

  a) To consider matters related to the receiving of advice that is subject to: solicitor-client privilege, including communications necessary for that purpose; and related to potential litigation affecting the municipality regarding the construction of the Oak Ridges Community Centre (Section 239(2)(e) and (f) of the Municipal Act, 2001, S.O; 2001, c. 25).

17.2

Resolution to Reconvene in Open Session

17.3

Adoption of Recommendations Arising from the Closed Session Meeting (if required)

18.

By-law to Confirm the Proceedings of Council at this Meeting

18.1

By-law 82-21

19.

Adjournment