Budget Committee of the Whole Meeting

Agenda

Meeting #:	BCW#08-19
Date:	Tuesday, November 26, 2019 at 9:30 A.m. - 12:00 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

Chair, Joe DiPaola, Regional and Local Councillor

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1.

Adoption of Agenda

2.

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Delegations

3.1

Jack Tynan, Advertising Manager, York Region, Metroland Media, regarding the Liberal Advertising Contract and Notice Policy - (refer to Item 4.1)

4.

Scheduled Business

4.1

SRCFS.19.052 – Liberal Advertising Contract and Notice Policy (Additional Information)

• a) That Council approve the changes to the manner in which the City provides public notices and advertises services and events, as generally described in staff reports SRCFS.19.052 and SRCFS.19.044 (Attachment A to staff report SRCFS.19.52);

  b) That the Office of the Clerk’s 2020 Operating Budget for Advertising expenses be reduced to reflect the approved changes to the manner in which the City provides public notices and advertises services and events, as described in staff report SRCFS.19.052;

  c) That a By-law to repeal and replace Notice By-Law 170-07, being Chapter 278 of the Municipal Code, as generally described in staff report SRCFS.19.052, be enacted;

  d) That all Council approved policies requiring newspaper notices be deemed amended to only require website and other digital media notices.

4.2

SRCM.19.15 - Third-Party Review of Non-Personnel Operating Budget – Audit and Accountability Fund Project

- Presentation by Matt Colley, Lead Engagement Partner; Anthony Hamer, Value Creation Services Partner; and Khalil Hajjarah, Manager, Deloitte LLP

(Please note this is a 10 minute presentation)

• a) That the Review of the City of Richmond Hill’s Non-Personnel Operating Budget, funded by a grant through the Province of Ontario’s 2019 Audit and Accountability Fund and completed by Deloitte, be received as presented in Attachment 1 to staff report SRCM.19.15;

   

  b) That in accordance with the requirements of the Audit and Accountability Fund, the report from Deloitte be posted publicly on the City’s website by November 30, 2019;

   

  c) That staff report back with a plan to implement the recommendations in Deloitte’s report, Attachment 1 to staff report SRCM.19.15.

4.3

2020 Operating Budget Update

- Presentation by David Dexter, Director, Financial Services and Treasurer

• a) That the presentation by David Dexter, Director of Financial Services and Treasurer, regarding the 2020 Operating Budget Update, be received.

4.4

SRCFS.19.048 - 2019 Reserve and Reserve Fund Status

- Presentation by David Dexter, Director, Financial Services and Treasurer

• a) That staff report SRCFS.19.048 regarding the 2019 Reserve and Reserve Fund status, be received for information purposes.

5.

Adjournment