Committee of the Whole Meeting

Agenda

Meeting #:	CW#11-18
Date:	Tuesday, July 03, 2018 at 4:30 P.m. - 5:30 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

Chair, Greg Beros, Councillor Ward 1

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1.

Call to Order

2.

Council Announcements

3.

Introduction of Emergency/Time Sensitive Matters

4.

Adoption of Agenda

5.

Disclosure of Pecuniary Interest and General Nature Thereof

6.

Identification of Items Requiring Separate Discussion

7.

Adoption of Remainder of Agenda Items

8.

Public Hearing

9.

Presentations

9.1

Presentation by Anthony Iannucci, CIO; Leah Zilnik, Project Manager, Strategic Initiatives; and Ben Perry, Perry Consulting Group Ltd., regarding the Geographic Information System (GIS) Strategy - refer to Item 11.1

(Please note this is a 15 minute presentation)

10.

Delegations

10.1

Simon Langer, National Manager, Government and Strategic Partnerships, Diabetes Canada, regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation - refer to Item 11.8

10.2

Tonny Colyn, National Donations Manager, and Kirsten Kelleher, National Donations Coordinator, The Salvation Army Thrift Store, regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation - refer to Item 11.8

10.3

David Tarsky, Talize, regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation - refer to Item 11.8

10.4

Shirley Sukharrie, Operations Manager, Envirotex Recycling Inc., regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation - refer to Item 11.8

11.

Committee and Staff Reports

11.1

SRCAO.18.12 - Geographic Information System (GIS) Strategy

• a) That staff report SRCAO.18.12 regarding the Geographic Information System (GIS) Strategy be endorsed by Council;

  b) That the GIS Strategy, attached as Appendix 'A' to staff report SRCAO.18.12, be used as a basis for future GIS capital and operating budget requests.

11.2

SRCAO.18.15 - Ontario Main Street Revitalization Initiative

• a) That the Main Street Revitalization Initiative funding be used to fund an enhanced Façade, Signage, Landscaping and Building Renovation grant program as described in staff report SRCAO.18.15;

  b) That the Chief Administrative Officer and the Director of Financial Services and Treasurer be authorized to sign and execute the Main Street Revitalization Initiative Funding Agreement.

11.3

SRS.18.12 - Town Acquisition of Easement and Release of Certain Existing Easements from York Catholic District School Board (St. Theresa of Lisieux)

• a) That the Town acquire an easement from the York Catholic District School Board over those lands more particularly described as part of Block 3, Plan 65M-2891, designated as Parts 1, 2, 3, & 4, Plan 65R-37834 for the purpose of ingress and egress to Part 5, Plan 65R-37834;

  b) That the Town acquire an easement from the York Catholic District School Board over those lands more particularly described as part of Block 3, Plan 65M-2891, designated as Part 5, Plan 65R-37834 for the purpose of a permanent utility easement;

  c) That the easement registered as Instrument No. YR73920 over the lands owned by the York Catholic District School Board described as part of Block 3, Plan 65M-2891, designated as Part 1, Plan 65R-23592 be declared surplus to the Town’s needs and released;

  d) That the easement registered as Instrument No. YR624179 over the lands owned by the York Catholic District School Board described as part of Block 3, Plan 65M-2891, designated as Part 1, Plan 65R-27416 be declared surplus to the Town’s needs and released;

  e) That the Mayor and Town Clerk be authorized to execute any documents as may be required to complete the acquisition and release of the easements over the lands owned by the York Catholic District School Board located at St. Theresa of Lisieux Catholic High School.

11.4

SRCFS.18.006 - Renewal of Proprietary Software Products

• a) That the sole source renewal of proprietary software titles be authorized, including the purchase of annual software license true-ups;

  b) That the Chief Information Officer be authorized to execute any and all necessary documentation to effect the contract including any exercised optional term(s).

11.5

SRCFS.18.025 - Update on Development Charges Redevelopment Exemption Policy

• a) That staff report SRCFS.18.025 regarding the Development Charges redevelopment exemption policy be received;

  b) That a tiered development charge redevelopment exemption approach for derelict buildings and structures be implemented as part of the 2019 DC By-law Update, as outlined in staff report SRCFS.18.025.

11.6

SRCFS.18.036 - Semi Annual Report - Non Competitive Acquisitions

• a) That staff report SRCFS.18.036 regarding Semi-Annual Report, Non Competitive Acquisitions, be received for information purposes only.

11.7

SRCFS.18.039 - Status Update - Pending Items List

• a) That staff report SRCFS.18.039 regarding a status update on the pending items lists be received for information.

11.8

SREIS.18.006 - Textile Diversion Program Options and Private Textile Donation Bin Regulation

• a) That staff be directed to implement a public education campaign focused on raising awareness about options for the reduction, reuse and recycling of textiles;

  b) That the public education campaign be delivered through existing (funded) communication channels and provide information about reputable networks within Richmond Hill established for the purpose of textile diversion;

  c) That the Town continue with its current regulatory approach of maintaining minimum property standards around textile donation bins through the use of the property standards by-law.

11.9

SREIS.18.009 - Asset Management Policy, Strategy and Governance Structure

• a) That funding in the amount of $125,000 be approved to support the development of an Asset Management Policy, Strategy and Governance Structure as outlined in staff report SREIS.18.009;

  b) That the Commissioner of Environment and Infrastructure be given delegated authority to execute any and all necessary documentation to effect the contract including any exercised optional term(s).

11.10

SREIS.18.010 - Yonge Street Bus Rapid Transit (BRT) - Additional Third Party Town Works

• a) That an additional $925,759 be approved and sourced from the Water Reserve Fund for the additional watermain works on Yonge Street as part of the Yonge Street BRT;

  b) That an amount of $261,600 be approved and sourced from the Water Quality Protection Reserve Fund for the design and construction of the culvert replacement on Yonge Street south of the Richmond Heights Plaza driveway entrance.

11.11

SRPRS.18.125 - Request for Approval - Zoning By-law Amendment Application - Iraj Nabizadeh - 131 Birch Avenue - File Number D02-17019

• a) That the Zoning By-law Amendment application submitted by Iraj Nabizadeh for the lands known as Part of Lot 9, Registered Plan 1960 (municipal address: 131 Birch Avenue), File Number D02-17019, be approved, subject to the following:

  (i) That the current zoning of the subject lands, being Third Density Residential (R3) Zone under By-law 2523, as amended, be further amended to implement site specific development standards as outlined in staff report SRPRS.18.125; and,

  (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment.

11.12

SRPRS.18.148 - Request for Approval - Official Plan and Zoning By-law Amendment Applications - Castlegrove Developments Inc. - 357 King Road - File Numbers D01-17005 and D02-17021

• a) That the Official Plan and Zoning By-law Amendment applications submitted by Castlegrove Developments Inc. for lands known as Part of Lots 26 and 27, Plan 136 (municipal address: 357 King Road), File Numberss D01-17005 and D02-17021, be approved, subject to the following:

  (i) That the subject lands be deleted from the map of Existing Neighbourhood Commercial Sites in Appendix 7 of the Town of Richmond Hill Official Plan (2010), to facilitate the creation of five (5) single detached lots on the subject lands;

  (ii) That the subject lands be rezoned from Commercial (C) Zone under By-law 1275, as amended, to Single Detached Two (R2) Zone under By-law 313-96 as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.148; and,

  (iii) That the Official Plan Amendment and amending Zoning By-law, be forwarded to a regular meeting of Council for consideration and enactment.

11.13

SRPRS.18.150 - Request for Approval - Zoning By-law Amendment Application - 2537788 Ontario Inc. - 0 and 13249 Bathurst Street - File Number D02-17022

• a) That the Zoning By-law Amendment application submitted by 2537788 Ontario Inc. for lands known as Lots 9 to 12, Plan 133 (municipal addresses: 0 and 13249 Bathurst Street), File Number D02-17022, be approved, subject to the following:

  (i) That the subject lands be rezoned to Single Detached Four (R4) Zone under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.150; and,

  (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment.

11.14

SRPRS.18.155 - Request for Approval - Private Street Naming Application - Stateview Homes (Kings Landing) Inc. - 272, 286, 296 and 298 King Road, and 4, 6 and 8 Parker Avenue - File Number D15-18022

• a) That staff report SRPRS.18.155 regarding a Private Street Naming Application submitted by Stateview Homes (Kings Landing) Inc. for the lands known as Lots 1, 2, 3 and 4 Plan 563 and Part of Lots 31 and 32, Plan 202 (municipal addresses: 272, 286, 296 and 298 King Road, and 4, 6 and 8 Parker Avenue) be approved subject to the following:

  (i) That the proposed private street names Firesteel Lane (P) and Mad River Lane (P) be approved in accordance with staff report SRPRS.18.155; and,

  (ii) That staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the proposed private street names upon finalization of the development applications.

11.15

SRPRS.18.156 - Request for Approval - Granting of Municipal Servicing Allocation - Ideal (MM) Developments Inc. - 219 and 227 Major Mackenzie Drive East - File Number D06-13029 (Related File Number D02-13009)

• a) That the request by Ideal (MM) Developments Inc. for 25.87 persons equivalent of servicing allocation for the lands known as Lot 147, Plan 2383 (municipal address: 219 and 227 Major Mackenzie Drive East), File Number D06-13029, be approved;

  b) That the assigned servicing allocation be released by the Commissioner of Planning and Regulatory Services in accordance with By-law 109-11.

11.16

SRPRS.18.160 - Request for Approval - Zoning By-law Amendment Application - Seyed Mohammad Shams and Lida Shahi - 13029 Bathurst Street - File Number D02-15043 (Related File Number D06-15092)

• a) That the Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for the lands known as Part of Lot 21, Plan M-807 (municipal address: 13029 Bathurst Street), File Number D02-15043 (Related File Number D06-15092), be approved, subject to the following:

  (i) That a day nursery be added as a stand-alone use for the subject lands zoned “Single Detached Six (R6) Zone” under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.160;

  (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment; and,

  (iii) That prior to forwarding the amending Zoning By-law to Council for enactment, the applicant pay the applicable processing fee in accordance with the Town’s Tariff of Fees By-law 79-17.

  b) That all comments concerning the related Site Plan application, File Number D06-15092, be referred back to staff.

11.17

SRPRS.18.164 - Request for Approval - Zoning By-law Amendment Application - Neuhaus Developments Ltd. - 343, 349 and 355 Elgin Mills Road West - File Number D02-17013

• a) That the Zoning By-law Amendment application submitted by Neuhaus Developments Ltd. for lands known as Part of Lots 86 and 87, Plan 1931 (municipal addresses: 343, 349 and 355 Elgin Mills Road West), File Number D02-17013, be approved, subject to the following:

  (i) That the subject lands be rezoned from Single Family Six (R6) Zone to Single Family Seven (R7) Zone, under By-law 2523, as amended; and,

  (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment.

11.18

SRPRS.18.165 - Transport Canada Rail Safety Improvement Program

• a) That the Railway Grade Crossing Improvement Project, as identified in staff report SRPRS.18.165, be approved;

  b) That a project with a budget of $211,250.00 be established for Recommendation a);

  c) That project funding be allocated as $91,670.00 from the Transport Canada Rail Safety Improvement Program (RSIP) and $119,850.00 from the Town-wide Engineering Development Charge Reserve Fund;

  d) That the Chief Administrative Officer and Director of Financial Services and Treasurer be authorized to sign and execute the Transport Canada Rail Safety Improvement Program funding agreement on behalf of the Town of Richmond Hill.

11.19

SRPRS.18.139 - Pedestrian Crossover Improvements on Estate Garden Drive at Snowy Meadow Avenue

• a) That staff be authorized to implement the pavement marking, signage, and crossing improvements recommended in staff report SRPRS.18.139 for the intersection of Estate Garden Drive at Snowy Meadow Avenue;

  b) That the amount of $20,000 be approved to implement the works identified in Recommendation a) to staff report SRPRS.18.139;

  c) That a project be established for the Estate Garden Drive enhancements with the $20,000 funded from the Cash to Capital Reserve Fund;

  d) That Chapter 1116, Schedule ‘A’ (Parking Prohibited-Signs-Displayed) of the Municipal Code be amended by adding the following:

  Highway: Estate Garden Drive

  Side: Both

  From and To: From a point 65m east of Snowy Meadow Avenue to a point 65m west of Snowy Meadow Avenue

  Prohibited Time of Day: Anytime

11.20

SRPRS.18.153 - Elgin Mills Road Grade Separation Funding Update

• a) That staff report SRPRS.18.153 regarding Elgin Mills Road Grade Separation Funding Update be received by Council;

  b) That Council reiterate that the Elgin Mills Grade Separation is a top priority for Regional Road project in the Town of Richmond Hill;

  c) That Council approval the transfer of $200,000 from the Capital Project Account 902 2018531024310 Elgin Mills Grade Separation Preliminary Engineering Study to York Region to advance the Environmental Assessment study for the grade separation at Elgin Mills Road, east of Yonge Street;

  d) That staff be directed to engage and work in partnership with York Region to seek and explore alternate funding sources and opportunities to advance the timing of the Elgin Mills Road grade separation;

  e) That the Town Clerk forward a copy of staff report SRPRS.18.153 regarding the Elgin Mills Road Grade Separation Funding Update to York Region.

11.21

SRPRS.18.157 -  Establish Lands as Public Highway - Part 1, Plan 65R-37345 - Jefferson Side Road - Related File Number D06-14029

• a) That the Lands registered as Instrument No. YR2817493, described as Part 1 on Plan 65R-37345, be established as public highway to form part of Jefferson Side Road.

11.22

SRPRS.18.048 - Authorization to Execute Servicing Agreement with Collecdev (8868 Yonge) GP Inc. (8868 Yonge St.) and Metroview Developments (Westwood) Inc. (8890 Yonge St.) - Related File Numbers D06-12082 and D06-12066

• a) That upon the written recommendation of the Commissioner of Planning and Regulatory Services, the Mayor and Clerk be authorized to execute a tri-party servicing agreement with Collecdev (8868 Yonge) GP Inc. and Metroview Developments (Westwood) Inc. for the construction of a new municipal roadway and the installation of municipal servicing to support growth related projects at the south west corner of Yonge Street and Westwood Lane related to File Numbers D06-12082 and D06-12066;

  b) That Council authorize the fee simple acquisition of lands necessary for the infrastructure identified in Recommendation a), located within Part of Lot 38, Concession 1, more particularly described as Parts 1, 2, 6, 4, 5 and 9 on Draft Reference Plan prepared by Krcmar Surveyors Ltd. dated November 2, 2017.

11.23

SRPRS.18.034 - Tree Preservation By-law - 73 Neighbourly Lane Appeal (TP-2015-103)

• a) That a Permit to Destroy the Blue Spruce tree located at 73 Neighbourly Lane be refused.

11.24

SRPRS.18.186 - Request for Comments - Response to Member Motion Regarding Site Plan Control Exemption

• a) That staff report SRPRS.18.186 regarding Response to Member Motion regarding Site Plan Control Exemption be received for information purposes and that all comments be referred back to staff for consideration.

11.25

SRPRS.18.167 - Request for Approval - Permission to Apply to the Committee of Adjustment pursuant to Subsection 45 (1.4) of the Planning Act - 1857481 Ontario Inc. - 386, 396 and 400 Highway 7 East - File Number D02-18017

• a) That in accordance with the provisions of Subsection 45(1.4) of the Planning Act, R.S.O. 1990, c.P.13, as amended, 1857481 Ontario Inc. be and hereby is permitted to submit a Minor Variance application to the Committee of Adjustment in order to seek relief from the provisions of Zoning By-law 12-17 prior to the second anniversary of the day on which said by-law was adopted.

11.26

SRPRS.18.131 - Request for Comments - Radio-Communication and Broadcasting Antenna System Public Consultation Application - Yorkdale Centres Inc. - 11685 Yonge Street - File Number D25-15001

• a) That staff report SRPRS.18.131 regarding an application for public consultation related to the installation of a proposed Radio-Communication and Broadcasting Antenna System submitted by Fontur International Inc., on behalf of Yorkdale Centres Inc., for lands known as Part of Lot 57, Concession 1, E.Y.S. (municipal address: 11685 Yonge Street) Town File D25-15001, be received;

  b) That Council acknowledge that consideration of the proposed radio-communication and broadcasting antenna system has been undertaken in accordance with the Town’s Protocol for Public Consultation for Radio-Communication and Broadcasting Antenna Systems;

  c) That staff be directed to inform Industry Canada that Council acknowledges that no land use planning issues remain outstanding as it pertains to the installation of the proposed radio-communication and broadcasting antenna system on the subject lands for the reasons outlined in staff report SRPRS.18.131.

12.

Other Business

12.1

Member Motion - Councillor Muench - Code of Conduct / Respect in the Workplace discussion and independent review of Ward 5 Councillor Karen Cilevitz actions

• Whereas members of the public have raised concerns about the conduct and harassment of Ward 5 Councillor Karen Cilevitz;

  Whereas it has been brought to members of Council attention that the integrity commissioner refused to hear a complaint that appears to be aggressive in tone;

  Whereas the threatening audio from Ward 5 Councillor Karen Cilevitz has been brought to members of Council and the public attention;

  Whereas a voice mail audio of Ward 5 Councillor Cilevitz directed at a member of the public has been played on 640AM, CFRB TALK 1010, CBC news as well as a documentary by rebel media;

  Whereas members of the public on at least two occasions have engaged with members of Council to ask for action to be taken about the actions of Ward 5 Councillor Karen Cilevitz;

  Whereas residents have been so passionately concerned that we had to have police come to Council;

  It is therefore recommended that:

  Council engages immediately to address gaps in our Code of Conduct and Respect in the Workplace policies and request all information from staff, Council and public including all written communications, audio and video of the actions of Councillor Cilevitz actions in regards to Steffi Goodfield and Open Mic be investigated by either a Toronto Integrity commissioner or another experienced qualified party for a report and recommendation, other than our current integrity commissioner, Amberley Gavel (as they have reportedly refused the complaint) and report back to the Committee of the Whole in September 2018.

13.

Emergency/Time Sensitive Matters

14.

Closed Session

15.

Adjournment