Committee of the Whole Meeting

Minutes

Meeting #:	CW#11-18
Date:	Tuesday, July 03, 2018 at 4:30 P.m. - 5:30 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

Committee Members Present:

• Mayor Barrow
• Regional and Local Councillor Spatafora
• Regional and Local Councillor Hogg
• Councillor Beros
• Councillor Muench
• Councillor Liu
• Councillor Cilevitz
• Councillor Chan

Regrets:

• Councillor West

 

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1.

Call to Order

The Chair called the meeting to order at 4:30 p.m.

Councillor Beros transferred the Chair to Regional and Local Councillor Spatafora during consideration of Item 11.16.

Committee consented to recess the meeting between 7:28 p.m. and 7:39 p.m.

2.

Council Announcements

Councillor Cilevitz advised that she was hosting the Ward 5 Music Festival on July 7th at Mount Pleasant Park, highlighted the activities that had been scheduled for the day including non-stop music acts during the event, and extended an invitation for all to attend.

3.

Introduction of Emergency/Time Sensitive Matters

There were no emergency/time sensitive matters raised by Members of Committee.

4.

Adoption of Agenda

• Moved by: Regional and Local Councillor Spatafora

  That the agenda be adopted as distributed by the Clerk with the following additions:

  a) Correspondence from Howard and Mari Levy, 2 Day Lily Crescent, dated June 26, 2018, regarding the proposed Zoning By-law Amendment application submitted by Iraj Nabizadeh for 131 Birch Avenue - Item 11.27

  b) Correspondence from Simon Langer, National Diabetes Trust, and Dr. Calvin Lakhan, York University, dated July 3, 2018, regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation - Item 11.28

  Carried Unanimously

5.

Disclosure of Pecuniary Interest and General Nature Thereof

Councillor Cilevitz declared a pecuniary interest on Item 12.1 as the matter related to herself. Councillor Cilevitz did not participate in the discussion or voting on this item.

6.

Identification of Items Requiring Separate Discussion

Committee consented to separate Items 11.1, 11.8, 11.9, 11.16, 11.18, 11.20, 11.24 and 12.1 for discussion.

7.

Adoption of Remainder of Agenda Items

On a motion of Regional and Local Councillor Spatafora, Committee adopted those items not identified for separate discussion.

8.

Public Hearing

There were no public hearings.

9.

Presentations

9.1

Presentation by Anthony Iannucci, CIO; Leah Zilnik, Project Manager, Strategic Initiatives; and Ben Perry, Perry Consulting Group Ltd., regarding the Geographic Information System (GIS) Strategy - refer to Item 11.1

Anthony Ianucci, CIO, provided introductory remarks to Committee regarding the proposed Geographic Information System (GIS) Strategy. He provided an update on the Information Technology Strategic Plan; noted the Corporate IT Strategy was approved by Council in June 2017; and reviewed the three phases for the implementation of the IT Strategic Plan.  A. Ianucci highlighted Municipal Technology Architecture at the Town of Richmond Hill and completed IT Strategic Plan Items.

Leah Zilnik, Project Manager, Strategic Initiatives, explained what GIS is and its importance in providing municipal services, enabling improvements to service delivery and innovation, and community engagement. Ms. Zilnik advised that Perry Group Consulting Ltd. had been retained by the Town to develop the GIS Strategy, and introduced Ben Perry, Principal, Perry Group Consulting Ltd., who would present the GIS Strategy.

Ben Perry, Principal, Perry Group Consulting Ltd., provided an overview of the GIS Strategy developed for the Town of Richmond Hill including Key Findings and Directions, Vision and Principles.  He noted that the Strategy recommendations include Establish new GIS Leadership, Organization and Operating Model; Provide ongoing GIS production support; Implement a Data Improvement Program; Support small to medium sized GIS Projects; Define and implement reusable common GIS solutions; Build and enhance GIS technology platform; and Develop public GIS based map and data sharing capabilities.

L. Zilnik concluded the presentation by reviewing the Financial, Staffing and Other Implications and staff report recommendations.

• Moved by: Mayor Barrow

  That the presentation by Anthony Iannucci, CIO; Leah Zilnik, Project Manager, Strategic Initiatives; and Ben Perry, Perry Consulting Group Ltd., regarding the Geographic Information System (GIS) Strategy be received with thanks.

  Carried Unanimously

10.

Delegations

10.1

Simon Langer, National Manager, Government and Strategic Partnerships, National Diabetes Trust, regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation - refer to Item 11.8

Simon Langer, National Manager, Government and Strategic Partnerships, National Diabetes Trust, addressed Committee regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation. He provided background information on the partnership between Diabetes Canada and York University related to textile diversion and support from other municipalities, reviewed statistics related to the amount of textiles generated by local households being sent to landfills, and requested the Town of Richmond Hill’s participation in Diabetes Canada’s used textile diversion program as further detailed in his correspondence distributed as Item 11.28.

10.2

Tonny Colyn, National Donations Manager, and Kirsten Kelleher, National Donations Coordinator, The Salvation Army Thrift Store, regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation - refer to Item 11.8

Tonny Colyn, National Donations Manager, The Salvation Army Thrift Store, addressed Committee regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation. She provided background information on the operations of The Salvation Army Thrift Store and how they use donations to benefit the community, and addressed the management of donation bins and impact on not-for-profit organizations. Ms. Colyn advised that they were in support of the staff report recommendations but requested that the Town of Richmond Hill further investigate the regulation of donation bins.

10.3

David Tarsky, Talize Inc., regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation - refer to Item 11.8

Triveni Singh, Director of Operations, Talize Inc., on behalf of David Tarsky, President, Talize Inc., addressed Committee regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation. He provided background information on Talize, a privately owned Canadian thrift store chain, and advised that they were looking to partner with the Town of Richmond Hill to create and manage textile diversion programs including donation bins and collections.

10.4

Shirley Sukharrie, Operations Manager, Envirotex Recycling Inc., regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation - refer to Item 11.8

Shirley Sukharrie, Operations Manager, Envirotex Recycling Inc., addressed Committee regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation. She provided background information on Envirotex Recycling Inc. and the services they provide, addressed the diversion outcomes identified in the staff report, and advised that they would like to partner with the Town of Richmond Hill on whichever textile diversion program option is selected.

10.5

Valerie Petroff, Chair of the Board, Temperanceville United Church, regarding the proposed Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street - refer to Item 11.16

Karen Mitchell, legal counsel for Temperanceville United Church, on behalf of Valerie Petroff, Chair of the Board, Temperanceville United Church, addressed Committee regarding the proposed Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street. She noted outstanding concerns since the Council Public Meeting held in May 2016 related to the preservation of the mature Maple trees on the Church property. Ms. Mitchell further advised of concerns with the proposed day nursery because of the reduced number of parking spaces, access and egress, safety of the children using the day nursery, and impact on area traffic.

10.6

Jason Allingham, MacDonald Associates pc, regarding the Member Motion submitted by Councillor Muench regarding Code of Conduct / Respect in the Workplace discussion and independent review of Ward 5 Councillor Karen Cilevitz actions - refer to Item 12.1 

Jason Allingham, MacDonald Associates pc, co-counsel for Ward 5 Councillor Karen Cilevitz, addressed Committee regarding the Member Motion submitted by Councillor Muench regarding Code of Conduct / Respect in the Workplace discussion and independent review of Ward 5 Councillor Karen Cilevitz actions. Mr. Allingham advised of two procedural issues that prohibited consideration of the Member Motion, specifically that the matter had already been addressed by the Town’s Integrity Commissioner earlier this year, and that the matter was in contravention of Section 9.8 of the Town of Richmond Hill’s Council Code of Conduct. Mr. Allingham advised that a public apology was issued by Councillor Cilevitz on May 31, 2018 in response to the matter identified in the Member Motion and submitted a copy of the public apology to the Town Clerk to be included as part of the public record.

10.7

Steffi Goodfield, 29 Ruby Crescent, regarding the Member Motion submitted by Councillor Muench regarding Code of Conduct / Respect in the Workplace discussion and independent review of Ward 5 Councillor Karen Cilevitz actions - refer to Item 12.1

Steffi Goodfield, 29 Ruby Crescent, addressed Committee regarding the Member Motion submitted by Councillor Muench regarding Code of Conduct / Respect in the Workplace discussion and independent review of Ward 5 Councillor Karen Cilevitz actions. She confirmed that friends acted on her behalf in submitting a formal complaint to the Integrity Commissioner, as she was not able due to medical issues, which was in accordance with the Town of Richmond Hill’s Council Code of Conduct. Ms. Goodfield provided additional information related to events that have transpired since the formal complaint was dismissed by the Integrity Commissioner, and noted that in her opinion, complaints not acted upon by the Integrity Commissioner would hinder other residents from coming forward in the future. Ms. Goodfield expressed her support of the Member Motion.

11.

Committee and Staff Reports

11.1

SRCAO.18.12 - Geographic Information System (GIS) Strategy

• Moved by: Mayor Barrow

  a) That staff report SRCAO.18.12 regarding the Geographic Information System (GIS) Strategy be endorsed by Council;

  Carried Unanimously
• Moved by: Mayor Barrow

  b) That the GIS Strategy, attached as Appendix 'A' to staff report SRCAO.18.12, be used as a basis for future GIS capital and operating budget requests.

  Carried
• Moved by: Mayor Barrow

  a) That staff report SRCAO.18.12 regarding the Geographic Information System (GIS) Strategy be endorsed by Council;

  b) That the GIS Strategy, attached as Appendix 'A' to staff report SRCAO.18.12, be used as a basis for future GIS capital and operating budget requests.

  Carried

11.2

SRCAO.18.15 - Ontario Main Street Revitalization Initiative

• Moved by: Regional and Local Councillor Spatafora

  a) That the Main Street Revitalization Initiative funding be used to fund an enhanced Façade, Signage, Landscaping and Building Renovation grant program as described in staff report SRCAO.18.15;

  b) That the Chief Administrative Officer and the Director of Financial Services and Treasurer be authorized to sign and execute the Main Street Revitalization Initiative Funding Agreement.

  Carried Unanimously

11.3

SRS.18.12 - Town Acquisition of Easement and Release of Certain Existing Easements from York Catholic District School Board (St. Theresa of Lisieux)

• Moved by: Regional and Local Councillor Spatafora

  a) That the Town acquire an easement from the York Catholic District School Board over those lands more particularly described as part of Block 3, Plan 65M-2891, designated as Parts 1, 2, 3, & 4, Plan 65R-37834 for the purpose of ingress and egress to Part 5, Plan 65R-37834;

  b) That the Town acquire an easement from the York Catholic District School Board over those lands more particularly described as part of Block 3, Plan 65M-2891, designated as Part 5, Plan 65R-37834 for the purpose of a permanent utility easement;

  c) That the easement registered as Instrument No. YR73920 over the lands owned by the York Catholic District School Board described as part of Block 3, Plan 65M-2891, designated as Part 1, Plan 65R-23592 be declared surplus to the Town’s needs and released;

  d) That the easement registered as Instrument No. YR624179 over the lands owned by the York Catholic District School Board described as part of Block 3, Plan 65M-2891, designated as Part 1, Plan 65R-27416 be declared surplus to the Town’s needs and released;

  e) That the Mayor and Town Clerk be authorized to execute any documents as may be required to complete the acquisition and release of the easements over the lands owned by the York Catholic District School Board located at St. Theresa of Lisieux Catholic High School.

  Carried Unanimously

11.4

SRCFS.18.006 - Renewal of Proprietary Software Products

• Moved by: Regional and Local Councillor Spatafora

  a) That the sole source renewal of proprietary software titles be authorized, including the purchase of annual software license true-ups;

  b) That the Chief Information Officer be authorized to execute any and all necessary documentation to effect the contract including any exercised optional term(s).

  Carried Unanimously

11.5

SRCFS.18.025 - Update on Development Charges Redevelopment Exemption Policy

• Moved by: Regional and Local Councillor Spatafora

  a) That staff report SRCFS.18.025 regarding the Development Charges redevelopment exemption policy be received;

  b) That a tiered development charge redevelopment exemption approach for derelict buildings and structures be implemented as part of the 2019 DC By-law Update, as outlined in staff report SRCFS.18.025.

  Carried Unanimously

11.6

SRCFS.18.036 - Semi Annual Report - Non Competitive Acquisitions

• Moved by: Regional and Local Councillor Spatafora

  a) That staff report SRCFS.18.036 regarding Semi-Annual Report, Non Competitive Acquisitions, be received for information purposes only.

  Carried Unanimously

11.7

SRCFS.18.039 - Status Update - Pending Items List

• Moved by: Regional and Local Councillor Spatafora

  a) That staff report SRCFS.18.039 regarding a status update on the pending items lists be received for information.

  Carried Unanimously

11.8

SREIS.18.006 - Textile Diversion Program Options and Private Textile Donation Bin Regulation

• Moved by: Regional and Local Councillor Hogg

  a) That staff be directed to implement a public education campaign focused on raising awareness about options for the reduction, reuse and recycling of textiles;

  b) That the public education campaign be delivered through existing (funded) communication channels and provide information about reputable networks within Richmond Hill established for the purpose of textile diversion;

  c) That the Town continue with its current regulatory approach of maintaining minimum property standards around textile donation bins through the use of the property standards by-law.

  Carried Unanimously

11.9

SREIS.18.009 - Asset Management Policy, Strategy and Governance Structure

• Moved by: Regional and Local Councillor Spatafora

  a) That funding in the amount of $125,000 be approved to support the development of an Asset Management Policy, Strategy and Governance Structure as outlined in staff report SREIS.18.009;

  b) That the Commissioner of Environment and Infrastructure be given delegated authority to execute any and all necessary documentation to effect the contract including any exercised optional term(s).

  Carried Unanimously

11.10

SREIS.18.010 - Yonge Street Bus Rapid Transit (BRT) - Additional Third Party Town Works

• Moved by: Regional and Local Councillor Spatafora

  a) That an additional $925,759 be approved and sourced from the Water Reserve Fund for the additional watermain works on Yonge Street as part of the Yonge Street BRT;

  b) That an amount of $261,600 be approved and sourced from the Water Quality Protection Reserve Fund for the design and construction of the culvert replacement on Yonge Street south of the Richmond Heights Plaza driveway entrance.

  Carried Unanimously

11.11

SRPRS.18.125 - Request for Approval - Zoning By-law Amendment Application - Iraj Nabizadeh - 131 Birch Avenue - File Number D02-17019

• Moved by: Regional and Local Councillor Spatafora

  a) That the Zoning By-law Amendment application submitted by Iraj Nabizadeh for the lands known as Part of Lot 9, Registered Plan 1960 (municipal address: 131 Birch Avenue), File Number D02-17019, be approved, subject to the following:

  (i) That the current zoning of the subject lands, being Third Density Residential (R3) Zone under By-law 2523, as amended, be further amended to implement site specific development standards as outlined in staff report SRPRS.18.125; and,

  (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment.

  Carried Unanimously

11.12

SRPRS.18.148 - Request for Approval - Official Plan and Zoning By-law Amendment Applications - Castlegrove Developments Inc. - 357 King Road - File Numbers D01-17005 and D02-17021

• Moved by: Regional and Local Councillor Spatafora

  a) That the Official Plan and Zoning By-law Amendment applications submitted by Castlegrove Developments Inc. for lands known as Part of Lots 26 and 27, Plan 136 (municipal address: 357 King Road), File Numberss D01-17005 and D02-17021, be approved, subject to the following:

  (i) That the subject lands be deleted from the map of Existing Neighbourhood Commercial Sites in Appendix 7 of the Town of Richmond Hill Official Plan (2010), to facilitate the creation of five (5) single detached lots on the subject lands;

  (ii) That the subject lands be rezoned from Commercial (C) Zone under By-law 1275, as amended, to Single Detached Two (R2) Zone under By-law 313-96 as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.148; and,

  (iii) That the Official Plan Amendment and amending Zoning By-law, be forwarded to a regular meeting of Council for consideration and enactment.

  Carried Unanimously

11.13

SRPRS.18.150 - Request for Approval - Zoning By-law Amendment Application - 2537788 Ontario Inc. - 0 and 13249 Bathurst Street - File Number D02-17022

• Moved by: Regional and Local Councillor Spatafora

  a) That the Zoning By-law Amendment application submitted by 2537788 Ontario Inc. for lands known as Lots 9 to 12, Plan 133 (municipal addresses: 0 and 13249 Bathurst Street), File Number D02-17022, be approved, subject to the following:

  (i) That the subject lands be rezoned to Single Detached Four (R4) Zone under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.150; and,

  (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment.

  Carried Unanimously

11.14

SRPRS.18.155 - Request for Approval - Private Street Naming Application - Stateview Homes (Kings Landing) Inc. - 272, 286, 296 and 298 King Road, and 4, 6 and 8 Parker Avenue - File Number D15-18022

• Moved by: Regional and Local Councillor Spatafora

  a) That staff report SRPRS.18.155 regarding a Private Street Naming Application submitted by Stateview Homes (Kings Landing) Inc. for the lands known as Lots 1, 2, 3 and 4 Plan 563 and Part of Lots 31 and 32, Plan 202 (municipal addresses: 272, 286, 296 and 298 King Road, and 4, 6 and 8 Parker Avenue) be approved subject to the following:

  (i) That the proposed private street names Firesteel Lane (P) and Mad River Lane (P) be approved in accordance with staff report SRPRS.18.155; and,

  (ii) That staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the proposed private street names upon finalization of the development applications.

  Carried Unanimously

11.15

SRPRS.18.156 - Request for Approval - Granting of Municipal Servicing Allocation - Ideal (MM) Developments Inc. - 219 and 227 Major Mackenzie Drive East - File Number D06-13029 (Related File Number D02-13009)

• Moved by: Regional and Local Councillor Spatafora

  a) That the request by Ideal (MM) Developments Inc. for 25.87 persons equivalent of servicing allocation for the lands known as Lot 147, Plan 2383 (municipal address: 219 and 227 Major Mackenzie Drive East), File Number D06-13029, be approved;

  b) That the assigned servicing allocation be released by the Commissioner of Planning and Regulatory Services in accordance with By-law 109-11.

  Carried Unanimously

11.16

SRPRS.18.160 - Request for Approval - Zoning By-law Amendment Application - Seyed Mohammad Shams and Lida Shahi - 13029 Bathurst Street - File Number D02-15043 (Related File Number D06-15092)

• Moved by: Councillor Beros

  That consideration of staff report SRPRS.18.160 regarding the proposed Zoning By-law Amendment Application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street be deferred to the Council meeting on July 9, 2018.

  Carried Unanimously

11.17

SRPRS.18.164 - Request for Approval - Zoning By-law Amendment Application - Neuhaus Developments Ltd. - 343, 349 and 355 Elgin Mills Road West - File Number D02-17013

• Moved by: Regional and Local Councillor Spatafora

  a) That the Zoning By-law Amendment application submitted by Neuhaus Developments Ltd. for lands known as Part of Lots 86 and 87, Plan 1931 (municipal addresses: 343, 349 and 355 Elgin Mills Road West), File Number D02-17013, be approved, subject to the following:

  (i) That the subject lands be rezoned from Single Family Six (R6) Zone to Single Family Seven (R7) Zone, under By-law 2523, as amended; and,

  (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment.

  Carried Unanimously

11.18

SRPRS.18.165 - Transport Canada Rail Safety Improvement Program

• Moved by: Regional and Local Councillor Spatafora

  a) That the Railway Grade Crossing Improvement Project, as identified in staff report SRPRS.18.165, be approved;

  b) That a project with a budget of $211,250.00 be established for Recommendation a);

  c) That project funding be allocated as $91,670.00 from the Transport Canada Rail Safety Improvement Program (RSIP) and $119,850.00 from the Town-wide Engineering Development Charge Reserve Fund;

  d) That the Chief Administrative Officer and Director of Financial Services and Treasurer be authorized to sign and execute the Transport Canada Rail Safety Improvement Program funding agreement on behalf of the Town of Richmond Hill.
• Moved by: Councillor Chan

  That the following clause e) be added to the motion:

  e) That staff be directed to request the railway corporations to consider making improvements to railway crossings in their right of ways.

  Carried Unanimously
• Moved by: Regional and Local Councillor Spatafora

  a) That the Railway Grade Crossing Improvement Project, as identified in staff report SRPRS.18.165, be approved;

  b) That a project with a budget of $211,250.00 be established for Recommendation a);

  c) That project funding be allocated as $91,670.00 from the Transport Canada Rail Safety Improvement Program (RSIP) and $119,850.00 from the Town-wide Engineering Development Charge Reserve Fund;

  d) That the Chief Administrative Officer and Director of Financial Services and Treasurer be authorized to sign and execute the Transport Canada Rail Safety Improvement Program funding agreement on behalf of the Town of Richmond Hill;

  e) That staff be directed to request the railway corporations to consider making improvements to railway crossings in their right of ways. 

  Carried Unanimously

11.19

SRPRS.18.139 - Pedestrian Crossover Improvements on Estate Garden Drive at Snowy Meadow Avenue

• Moved by: Regional and Local Councillor Spatafora

  a) That staff be authorized to implement the pavement marking, signage, and crossing improvements recommended in staff report SRPRS.18.139 for the intersection of Estate Garden Drive at Snowy Meadow Avenue;

  b) That the amount of $20,000 be approved to implement the works identified in Recommendation a) to staff report SRPRS.18.139;

  c) That a project be established for the Estate Garden Drive enhancements with the $20,000 funded from the Cash to Capital Reserve Fund;

  d) That Chapter 1116, Schedule ‘A’ (Parking Prohibited-Signs-Displayed) of the Municipal Code be amended by adding the following:

  Highway: Estate Garden Drive

  Side: Both

  From and To: From a point 65m east of Snowy Meadow Avenue to a point 65m west of Snowy Meadow Avenue

  Prohibited Time of Day: Anytime

  Carried Unanimously

11.20

SRPRS.18.153 - Elgin Mills Road Grade Separation Funding Update

• Moved by: Regional and Local Councillor Spatafora

  a) That staff report SRPRS.18.153 regarding Elgin Mills Road Grade Separation Funding Update be received by Council;

  b) That Council reiterate that the Elgin Mills Grade Separation is a top priority for Regional Road project in the Town of Richmond Hill;

  c) That Council approval the transfer of $200,000 from the Capital Project Account 902 2018531024310 Elgin Mills Grade Separation Preliminary Engineering Study in partnership with York Region to advance the Environmental Assessment study for the grade separation at Elgin Mills Road, east of Yonge Street;

  d) That staff be directed to engage and work in partnership with York Region to seek and explore alternate funding sources and opportunities to advance the timing of the Elgin Mills Road grade separation;

  e) That the Town Clerk forward a copy of staff report SRPRS.18.153 regarding the Elgin Mills Road Grade Separation Funding Update to York Region.

  Carried Unanimously

11.21

SRPRS.18.157 -  Establish Lands as Public Highway - Part 1, Plan 65R-37345 - Jefferson Side Road - Related File Number D06-14029

• Moved by: Regional and Local Councillor Spatafora

  a) That the Lands registered as Instrument No. YR2817493, described as Part 1 on Plan 65R-37345, be established as public highway to form part of Jefferson Side Road.

  Carried Unanimously

11.22

SRPRS.18.048 - Authorization to Execute Servicing Agreement with Collecdev (8868 Yonge) GP Inc. (8868 Yonge St.) and Metroview Developments (Westwood) Inc. (8890 Yonge St.) - Related File Numbers D06-12082 and D06-12066

• Moved by: Regional and Local Councillor Spatafora

  a) That upon the written recommendation of the Commissioner of Planning and Regulatory Services, the Mayor and Clerk be authorized to execute a tri-party servicing agreement with Collecdev (8868 Yonge) GP Inc. and Metroview Developments (Westwood) Inc. for the construction of a new municipal roadway and the installation of municipal servicing to support growth related projects at the south west corner of Yonge Street and Westwood Lane related to File Numbers D06-12082 and D06-12066;

  b) That Council authorize the fee simple acquisition of lands necessary for the infrastructure identified in Recommendation a), located within Part of Lot 38, Concession 1, more particularly described as Parts 1, 2, 6, 4, 5 and 9 on Draft Reference Plan prepared by Krcmar Surveyors Ltd. dated November 2, 2017.

  Carried Unanimously

11.23

SRPRS.18.034 - Tree Preservation By-law - 73 Neighbourly Lane Appeal (TP-2015-103)

• Moved by: Regional and Local Councillor Spatafora

  a) That a Permit to Destroy the Blue Spruce tree located at 73 Neighbourly Lane be refused.

  Carried Unanimously

11.24

SRPRS.18.186 - Request for Comments - Response to Member Motion Regarding Site Plan Control Exemption

• Moved by: Regional and Local Councillor Spatafora

  a) That staff report SRPRS.18.186 regarding Response to Member Motion regarding Site Plan Control Exemption be received for information purposes and that all comments be referred back to staff for consideration.

  Carried Unanimously

11.25

SRPRS.18.167 - Request for Approval - Permission to Apply to the Committee of Adjustment pursuant to Subsection 45 (1.4) of the Planning Act - 1857481 Ontario Inc. - 386, 396 and 400 Highway 7 East - File Number D02-18017

• Moved by: Regional and Local Councillor Spatafora

  a) That in accordance with the provisions of Subsection 45(1.4) of the Planning Act, R.S.O. 1990, c.P.13, as amended, 1857481 Ontario Inc. be and hereby is permitted to submit a Minor Variance application to the Committee of Adjustment in order to seek relief from the provisions of Zoning By-law 12-17 prior to the second anniversary of the day on which said by-law was adopted.

  Carried Unanimously

11.26

SRPRS.18.131 - Request for Comments - Radio-Communication and Broadcasting Antenna System Public Consultation Application - Yorkdale Centres Inc. - 11685 Yonge Street - File Number D25-15001

• Moved by: Regional and Local Councillor Spatafora

  a) That staff report SRPRS.18.131 regarding an application for public consultation related to the installation of a proposed Radio-Communication and Broadcasting Antenna System submitted by Fontur International Inc., on behalf of Yorkdale Centres Inc., for lands known as Part of Lot 57, Concession 1, E.Y.S. (municipal address: 11685 Yonge Street) File Number D25-15001, be received;

  b) That Council acknowledge that consideration of the proposed radio-communication and broadcasting antenna system has been undertaken in accordance with the Town’s Protocol for Public Consultation for Radio-Communication and Broadcasting Antenna Systems;

  c) That staff be directed to inform Industry Canada that Council acknowledges that no land use planning issues remain outstanding as it pertains to the installation of the proposed radio-communication and broadcasting antenna system on the subject lands for the reasons outlined in staff report SRPRS.18.131.

  Carried Unanimously

11.27

Correspondence from Howard and Mari Levy, 2 Day Lily Crescent, dated June 26, 2018, regarding the proposed Zoning By-law Amendment application submitted by Iraj Nabizadeh for 131 Birch Avenue - refer to Item 11.11 

• Moved by: Regional and Local Councillor Spatafora

  a) That the correspondence from Howard and Mari Levy, 2 Day Lily Crescent, dated June 26, 2018, regarding the proposed Zoning By-law Amendment application submitted by Iraj Nabizadeh for 131 Birch Avenue be received.

  Carried Unanimously

11.28

Correspondence from Simon Langer, National Diabetes Trust, and Dr. Calvin Lakhan, York University, dated July 3, 2018, regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation - refer to Item 11.8 

• Moved by: Regional and Local Councillor Spatafora

  a) That the correspondence from Simon Langer, National Diabetes Trust, and Dr. Calvin Lakhan, York University, dated July 3, 2018, regarding the Textile Diversion Program Options and Private Textile Donation Bin Regulation, be received.

  Carried Unanimously

12.

Other Business

12.1

Member Motion - Councillor Muench - Code of Conduct / Respect in the Workplace discussion and independent review of Ward 5 Councillor Karen Cilevitz actions

• Moved by: Councillor Muench

  Whereas members of the public have raised concerns about the conduct and harassment of Ward 5 Councillor Karen Cilevitz;

  Whereas it has been brought to members of Council attention that the integrity commissioner refused to hear a complaint that appears to be aggressive in tone;

  Whereas the threatening audio from Ward 5 Councillor Karen Cilevitz has been brought to members of Council and the public attention;

  Whereas a voice mail audio of Ward 5 Councillor Cilevitz directed at a member of the public has been played on 640AM, CFRB TALK 1010, CBC news as well as a documentary by rebel media;

  Whereas members of the public on at least two occasions have engaged with members of Council to ask for action to be taken about the actions of Ward 5 Councillor Karen Cilevitz;

  Whereas residents have been so passionately concerned that we had to have police come to Council;

  It is therefore recommended that:

  Council engages immediately to address gaps in our Code of Conduct and Respect in the Workplace policies and request all information from staff, Council and public including all written communications, audio and video of the actions of Councillor Cilevitz actions in regards to Steffi Goodfield and Open Mic be investigated by either a Toronto Integrity commissioner or another experienced qualified party for a report and recommendation, other than our current integrity commissioner, Amberley Gavel (as they have reportedly refused the complaint) and report back to the Committee of the Whole in September 2018.
• Moved by: Mayor Barrow

  That the motion be amended to read:

  It is therefore recommended that:

  a) Council engages immediately to address gaps in our Code of Conduct and Respect in the Workplace policies;

  b) That the complaint in respect to Councillor Cilevitz actions in regards to Steffi Goodfield and Open Mic that was filed with the Office of the Clerk prior to May 31, 2018 be referred by the Clerk to the Town’s new Integrity Commissioner for a report and recommendation.

  In favour: (6)	Mayor Barrow, Regional and Local Councillor Spatafora , Councillor Beros, Councillor Muench, Councillor Liu, and Councillor Chan
  Opposed: (1)	Regional and Local Councillor Hogg

  Carried (6 to 1)
• Moved by: Councillor Muench

   

  Whereas members of the public have raised concerns about the conduct and harassment of Ward 5 Councillor Karen Cilevitz;

  Whereas it has been brought to members of Council attention that the integrity commissioner refused to hear a complaint that appears to be aggressive in tone;

  Whereas the threatening audio from Ward 5 Councillor Karen Cilevitz has been brought to members of Council and the public attention;

  Whereas a voice mail audio of Ward 5 Councillor Cilevitz directed at a member of the public has been played on 640AM, CFRB TALK 1010, CBC news as well as a documentary by rebel media;

  Whereas members of the public on at least two occasions have engaged with members of Council to ask for action to be taken about the actions of Ward 5 Councillor Karen Cilevitz;

  Whereas residents have been so passionately concerned that we had to have police come to Council;

  It is therefore recommended that:

  a) Council engages immediately to address gaps in our Code of Conduct and Respect in the Workplace policies;

  In favour: (7)

  Mayor Barrow, Regional and Local Councillor Spatafora , Regional and Local Councillor Hogg, Councillor Beros, Councillor Muench, Councillor Liu, and Councillor Chan

  Carried (7 to 0)
• Moved by: Councillor Muench

  Whereas members of the public have raised concerns about the conduct and harassment of Ward 5 Councillor Karen Cilevitz;

  Whereas it has been brought to members of Council attention that the integrity commissioner refused to hear a complaint that appears to be aggressive in tone;

  Whereas the threatening audio from Ward 5 Councillor Karen Cilevitz has been brought to members of Council and the public attention;

  Whereas a voice mail audio of Ward 5 Councillor Cilevitz directed at a member of the public has been played on 640AM, CFRB TALK 1010, CBC news as well as a documentary by rebel media;

  Whereas members of the public on at least two occasions have engaged with members of Council to ask for action to be taken about the actions of Ward 5 Councillor Karen Cilevitz;

  Whereas residents have been so passionately concerned that we had to have police come to Council;

  It is therefore recommended that:

  b) That the complaint in respect to Councillor Cilevitz actions in regards to Steffi Goodfield and Open Mic that was filed with the Office of the Clerk prior to May 31, 2018 be referred by the Clerk to the Town’s new Integrity Commissioner for a report and recommendation.

  In favour: (6)	Mayor Barrow, Regional and Local Councillor Spatafora , Councillor Beros, Councillor Muench, Councillor Liu, and Councillor Chan
  Opposed: (1)	Regional and Local Councillor Hogg

  Carried (6 to 1)
• Moved by: Councillor Muench

   

  Whereas members of the public have raised concerns about the conduct and harassment of Ward 5 Councillor Karen Cilevitz;

  Whereas it has been brought to members of Council attention that the integrity commissioner refused to hear a complaint that appears to be aggressive in tone;

  Whereas the threatening audio from Ward 5 Councillor Karen Cilevitz has been brought to members of Council and the public attention;

  Whereas a voice mail audio of Ward 5 Councillor Cilevitz directed at a member of the public has been played on 640AM, CFRB TALK 1010, CBC news as well as a documentary by rebel media;

  Whereas members of the public on at least two occasions have engaged with members of Council to ask for action to be taken about the actions of Ward 5 Councillor Karen Cilevitz;

  Whereas residents have been so passionately concerned that we had to have police come to Council;

  It is therefore recommended that:

  a) Council engages immediately to address gaps in our Code of Conduct and Respect in the Workplace policies;

  b) That the complaint in respect to Councillor Cilevitz actions in regards to Steffi Goodfield and Open Mic that was filed with the Office of the Clerk prior to May 31, 2018 be referred by the Clerk to the Town’s new Integrity Commissioner for a report and recommendation.

  Carried

13.

Emergency/Time Sensitive Matters

There were no emergency/time sensitive matters.

14.

Closed Session

There were no closed session items.

15.

Adjournment

• Moved by: Councillor Muench

  That the Mayor, Members of Council and staff acknowledge and thank Stephen Fick, Director, Design and Construction, for over 35 years of dedicated service to the Town of Richmond Hill and extend congratulations on his retirement.

  Carried Unanimously
• Moved by: Councillor Chan

  That the meeting be adjourned 

  The meeting was adjourned at 8:05 p.m.

  Carried