Committee of the Whole Meeting

Agenda

Meeting #:CW#10-18
Date:
-
Location:
Council Chambers
225 East Beaver Creek Road
Richmond Hill, Ontario
Chair, Greg Beros, Councillor Ward 1

  • The Civic Precinct Project Steering Committee presents its Report for meeting CP#02-18 held April 25, 2018 and respectfully recommends that the minutes be adopted as circulated.

(Previously approved at the May 14, 2018 Council meeting)

  • The Heritage Richmond Hill Committee presents its Report HRH#03-18 for its meeting held May 8, 2018 and respectfully recommends that the minutes be adopted and the following recommendations be approved:

(Staff Report SRPRS.18.091 is attached for Committee's reference)

  • That the Heritage Richmond Hill Committee recommends to Council:

    a) That the property located at 400 Stouffville Road be included as a “listed” property in the Richmond Hill Heritage Register as described under subsection (1.2) of the Ontario Heritage Act;

    b) That the Town Clerk notify the owners of the newly “listed” property of its inclusion as a “listed” property in the Richmond Hill Heritage Register.

(Staff Report SRPRS.18.121 is attached for Committee's reference)

  • That the Heritage Richmond Hill Committee recommends to Council:

    a) That a 2017 approved Heritage Grant in the amount of $5,000 be re-approved towards the cost of painting the exterior of the Ontario Heritage Act Part IV designated structure located at 9875 Leslie Street, as outlined in staff report SRPRS.18.121;

    b) That a Heritage Grant in the amount of $5,000 be approved towards the cost of replacing of fascia wrap, eavestroughing, downspouts and leaders for the Ontario Heritage Act Part IV designated structure located at 38 Bedford Park Avenue, as outlined in staff report SRPRS.18.121;

    c) That a Heritage Grant in the amount of $5,000 be approved towards the cost of replacing inoperable and damaged original windows for the Ontario Heritage Act Part IV designated structure located at 26 Gormley Court, as outlined in staff report SRPRS.18.121;

    d) That a Heritage Grant in the amount of $2,966 be approved towards the cost of repairing wooden front porch columns, replacement and re-leveling of stone porch, steps and soffit repair for the Ontario Heritage Act Part V designated structure located at 31 Gormley Court, as outlined in staff report SRPRS.18.121;

    e) That a Heritage Grant in the amount of $1,864 be approved for the exterior painting of the Ontario Heritage Act Part V designated structure located at 106 Gormley Road West, as outlined in staff report SRPRS.18.121;

    f) That a Heritage Grant in the amount of $5,000 be approved for the requested repair and repainting of the exterior brick wall of the Ontario Heritage Act Part IV designated structure located at 120 Gormley Road West, as outlined in staff report SRPRS.18.121;

    g) That a Heritage Grant in the amount of $2,797 be approved for the restoration of the original front door of the Ontario Heritage Act Part IV designated structure located at 255 Mill St, as outlined in staff report SRPRS.18.121; 

    h) That a Heritage Grant in the amount of $2,373 be approved toward the repair of a section of the foundation and repair and painting of sections of the wood cladding for the Ontario Heritage Act Part IV designated structure located at 210 Richmond Street St, as outlined in staff report SRPRS.18.121.

(Staff Report SRPRS.18.145 is attached for Committee's reference)

  • That the Heritage Richmond Hill Committee recommends to Council:

    a) That the Town Clerk provide the owner of the designated property, described in Town of Richmond Hill By-Law 94-13, written notice of the proposed amendment to correct the legal description of the said property in accordance with section 30.1 of the Ontario Heritage Act, on or before June 8, 2018, by personal service;

    b) That, pending no objection from the owner during the 30 day post-notification period, the amending by-law substantially in the form as set out in Appendix ‘A’ to staff report SRPRS.18.145 be adopted by Council at its meeting on July 9, 2018;

    c) That the Town Clerk provide a copy of the amending by-law to the Ontario Heritage Trust, cause the amending by-law to be registered against the property, and update the Municipal Heritage Register, in accordance with the requirements of the Ontario Heritage Act.

(Staff Report SRPRS.18.138 is attached for Committee's reference)

  • That the Heritage Richmond Hill Committee recommends to Council:

    a) That the Town Clerk provide the owner of the designated property, described in Town of Richmond Hill By-Law 95-13, written notice of the proposed amendment to correct the legal description of the said property in accordance with section 30.1 of the Ontario Heritage Act, on or before June 8, 2018, by personal service;

    b) That, pending no objection from the owner during the 30 day post-notification period, the amending by-law substantially in the form as set out in Appendix ‘A’ to staff report SRPRS.18.138 be adopted by Council at its meeting on July 9, 2018;

    c) That the Town Clerk provide a copy of the amending by-law to the Ontario Heritage Trust, cause the amending by-law to be registered against the property, and update the Municipal Heritage Register, in accordance with the requirements of the Ontario Heritage Act.

  • a) That Council endorse the advancement of Richmond Hill’s climate change mandate, as outlined in staff report SRPRS.18.147, through the development of a:

    (i) Climate Change Framework;

    (ii) Community Energy & Emissions Plan;

    b) That a capital budget of $510,000 from the Cash to Capital Reserve Fund to develop the Climate Change Framework and the Community Energy and Emissions Plan in accordance with staff report SRPRS.18.147 be approved.

  • a) That the Local Planning Appeal Tribunal be advised that Council supports the proposed Zoning By-law Amendment and Site Plan applications submitted by Pedram Mahmoudian for lands known as Part of Lots 12 and 13, Plan 2300 (Municipal Address: 79 Hunt Avenue), File Numbers D02-16040 and D06-16096 for the principle reasons outlined in staff report SRPRS.18.122;

    b) That the Local Planning Appeal Tribunal withhold its Final Order with respect to the proposed Zoning By-law Amendment and Site Plan applications until the Zoning By-law Amendment and Site Plan Agreement has been finalized to the satisfaction of the Commissioner of Planning and Regulatory Services;

    c) That appropriate Town staff be directed to appear at the Local Planning Appeal Tribunal in support of Council’s position concerning the subject applications.

  • a) That the assumption of municipal storm and sanitary sewers and related appurtenances located within the lands described as Part of Lots 3 and 4 Plan 3640, designated as Part 24, Plan 65R-35404 & Part of Lot 3, Plan 3640, designated as Parts 25, 29, 30 and 49, Plan 65R-35404, be approved;

    b) That the assumption of municipal storm and sanitary sewers and related appurtenances located within the lands comprising of York Region Common Elements Condominium Plan 1342 (PIN 29873-0001), be approved;

    c) That the assumption of municipal storm and sanitary sewers and related appurtenances located within the lands comprising of York Region Common Elements Condominium Plan 1353 (PIN 29884-0001), be approved.

  • a) That staff report SRPRS.18.118 containing the report on the Roundabout Operational Review for Tower Hill Road undertaken by CIMA+, dated April 17, 2018 be received;

    b) That the recommendations of the Roundabout Operational Review for Tower Hill Road dated April 17, 2018 be endorsed;

    c) That Council authorize staff to implement the recommended initial (short and medium term) remedial measures at the Tower Hill Road at Selwyn Road and Tower Hill Road at Rollinghill Road roundabouts;

    d) That a school crossing guard for the west leg of the Tower Hill Road at Selwyn Road roundabout, commencing upon completion of the initial remedial measures be approved;

    e) That $75,000 for implementation of Recommendation c) as outlined in staff report SRPRS.18.118 be authorized;

    f) That the funding source for the $75,000 be from the Cash to Capital Reserve Fund;

    g) That staff monitor the traffic and pedestrian activities at the Tower Hill Road roundabouts and report back on the need to implement additional long term remedial measures, if necessary.

  • a) That the assumption of the aboveground and belowground municipal services within the Colesbrook Road widening within Block 5 on Plan 65M-4167, (Subdivision File 19T-05003 Phase 1), be approved;

    b) That Colesbrook Road, within the limits of Plan 65M-4167, (Subdivision File 19T-05003 Phase 1), be assumed as public highway;

    c) That the assumption of the external aboveground and belowground services within the Colesbrook Road road allowance associated with Subdivision File 19T-05003 Phase 1, be approved.

  • a) That the assumption of the internal aboveground and belowground municipal services within Plan 65M-4332, (Subdivision File 19T-05003 Phase 2), be approved;

    b) That Shallot Court, within the limits of Plan 65M-4332, (Subdivision File 19T-05003 Phase 2), be assumed as public highway;

    c) That the following reserve blocks be establish as public highway, to form part of Shallot Court:

    1. Block 13, Plan 65M-4332
    2. Block 15, Plan 65M-4115
  • a) That the assumption of the aboveground and belowground municipal services within Plan 65M-4293, (Subdivision File 19T-09002) be approved;

    b) That the assumption of the external aboveground and belowground municipal services within the existing Puccini Drive, Verdi Road and Vitlor Drive road allowances associated with Subdivision File 19T-09002, be approved;

    c) That Vitlor Drive within Block 9, Plan 65M-4293, and Puccini Drive within Block 10, Plan 65M-4293 be assumed as public highway.

  • a) That staff report SRPRS.18.146 regarding a Private Street Naming Application submitted by Livante Management (Hall Street) Inc. for the lands known as Part of Lot 48, Concession 1, W.Y.S. (Municipal Address: 107 Hall Street) be approved subject to the following:

     

    1. That the street names “Doctor Jim” and “Doctor Lillian” be approved by Council and added to the Town’s Approved Street Name List for use within the applicant’s approved residential development (File Number D02-15017);
    2. That staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the approval of the proposed private street names.
  • a) That the contract for the provision of consulting services for the Urban Master Environmental Servicing Plan Update Study be awarded non-competitively to Civica Infrastructure Inc. for a cost not exceeding $196,500.00 (exclusive of taxes) pursuant to Article 7.1, Section (b)(2) and Section(a) of Part II of Appendix “B” of Procurement By-law 113-16;

    b) That the Mayor and the Clerk be authorized to execute any necessary documentation to affect the contract upon the written recommendation of the Commissioner of Planning and Regulatory Services.

     

  • a) That the Town acquire lands being Parts of Lots 5 and 6, Concession 2, described more particularly as Part 1, Plan 65R-29736, for nominal consideration, and:

    b) That, upon the written recommendation of the Commissioner of Planning and Regulatory Services, or designate; the Mayor and Clerk be authorized to execute an indemnity in favour of the Toronto and Region Conservation Authority (TRCA) for the transfer of Parts 1 and 3, Plan 65R-29736 from TRCA to the Town with the following indemnity terms:

    1. “The transferee hereby certifies and agrees that it shall fully indemnify and save harmless the Transferor form any claims, injuries, damages or costs of any nature resulting in any way, either directly or indirectly, from the above noted transaction or the carrying out of construction”;

    c) That the Town approve a budget in the amount of $10,000.00 for services to undertake a Stage 2 Archeological Assessment required to support the conveyance of Parts 1 and 3, Plan 65R-29736 from TRCA to the Town;

    d) That the source of funding for this budget be the Town Wide Engineering Services Development Charge Reserve.

  • a) That the Town Clerk be directed to undertake the process to stop up and close that portion of Prince Arthur Avenue in Registered Plan 133, designated as Parts 1 and 2 on Plan 65R-37041, and bring forward a by-law to Town Council.

  • a) That the proposed draft Plan of Condominium submitted by Saddlebrook Management Consultants Inc. for lands known as Part of Lots 37 and 38, Concession 1, E.Y.S. (Municipal Address: 65 Oneida Crescent), Town File D05-17005 (19CDM(R)-17005), be draft approved, subject to the following:

    b) That draft approval be subject to the conditions as set out in Appendix “A” to staff report SRPRS.18.159;

    c) That prior to draft approval being granted, the applicant pay the applicable processing fees in accordance with the Town’s Tariff of Fees By-law 79-19.

  • a) That the Local Planning Appeal Tribunal be advised that Council does not support the proposed Official Plan Amendment and Zoning By-law Amendment applications submitted by Vitmont Holdings (Oak Ridges) Inc. for lands known as Part of 13, Plan 202 (Municipal Address: 13042 Yonge Street), Town Files D01-15001 and D02-15006 (Related File D06-15014), for the principle reasons outlined in staff report SRPRS.18.128;

    b) That appropriate Town staff be directed to appear at the Local Planning Appeal Tribunal in support of Council’s decision concerning the subject applications.

  • a) That the property located at 24 Dunlop Street does not merit cultural heritage designation under Part IV of the Ontario Heritage Act;

    b) That 24 Dunlop Street be removed from the Town of Richmond Hill Inventory of Buildings of Architectural and Historical Importance;

    c) That the Clerk cause the Municipal Heritage Register to be updated in accordance with the requirements of the Ontario Heritage Act.

  • a) That staff report SRCAO.18.10 and the Strategic Plan Annual Report 2018 attached as Appendix A be approved;

    b) That the Strategic Plan Annual Report 2018 be posted on the Town’s website and be promoted to the community.

  • That from July 10 to September 3, 2018 (the “Summer Recess”) and from September 25 to November 18, 2018 (the “Election Recess”), the Chief Administrative Officer be authorized to approve, grant or authorize:

    a) The carrying of all activities in connection with an acquisition of goods and services otherwise requiring Council approval, including authorizing;

    1. any non-competitive acquisition over $100,000; and
    2. scope of changes of any amount

    b) The execution of the Richmond Hill Office Development and Local Centre Community Improvement Plan Agreements and Cash-in-Lieu of Parking Agreements.

    c) The execution of Offers to Connect and Letters of Consent with Alectra Utilities (formerly known as PowerStream);

    d) The sale of municipal property where Council has previously considered such sale and declared the land surplus to the Town’s needs and where any offer received for such lands (which the Chief Administrative Officer is prepared to accept pursuant to this delegated authority) meets or exceeds the listing price established by the Manager of Real Estate when the lands were offered for sale, or is not more than 5% below such listing price or reserve bid, and to authorize the execution of any agreement related to such sale;

    e) The transfer or sale of any easement, right-of-way or other comparable limited right in or over any land owned by the Corporation or the release of any easement, right-of-way or other comparable limited right in favour of the Corporation in or over any land;

    f) The giving of consent to the alteration of a property and to the demolition or removal of a building or structure under Part IV and Part V of the Ontario Heritage Act;

    g) The determination, pursuant to Section 29 of the Ontario Heritage Act, of an intention to designate a property to be of cultural heritage value or interest and the authorization of the giving of notice of intention to designate the property;

    h) The determination, pursuant to Section 30.1 of the Ontario Heritage Act, of an intention to amend the Designation By-law of a property and the authorization of the giving of notice of intention to amend the by-law;

    i) The execution and/or extension of any other agreements or documents which would otherwise require the express approval and authorization of Council, where the CAO deems the matter either to be of a minor nature or determines that waiting until after the Summer Recess on September 4, 2018 or the Election Recess on November 19, 2018, would have adverse consequences; and

    j) The acquisition of any lands or easements by the Town (provided there is a source of funding for such acquisition approved by the Treasurer) and the execution by the Mayor and Clerk of any agreements required for such acquisition;

    k) AND THAT during the Summer Recess from July 10 to September 3, 2018 and the Election Recess from September 25 to November 18, 2018, the Chief Administrative Officer be delegated the legislative power:

    1. To enact a by-law to remove lands from part lot control pursuant to Subsection 50(7) of the Planning Act;
    2. To enact a by-law extending the time period specified in any by-law passed pursuant to Subsection 50(7) of the Planning Act; and/or
    3. Repeal or amend a by-law passed pursuant to Subsection 50(7) of the Planning Act, pursuant to Subsection 50(7.5) of the Planning Act.

    AND THAT during the Summer Recess from July 10 to September 3, 2018 and the Election Recess from September 25 to November 18, 2018, the procedure for obtaining comments on proposed site plans for properties located on arterial roads be revised as follows:

    a) comments will not be sought from or through the Committee of the Whole; and

    b) comments will be sought from and through the Mayor and the appropriate Ward Councillor.

    AND THAT during the Summer Recess from July 10 to September 3, 2018 and the Election Recess from September 25 to November 18, 2018, the Chief Administrative Officer is hereby delegated all of Council’s authority under Section 51 of the Planning Act in respect of the draft approval of plans of subdivisions, upon the recommendation of the Commissioner of Planning and Regulatory Services, provided that each respective application has been circulated for comments in accordance with the provisions of the Planning Act and procedures approved by Council, and the Regional Municipality of York and all other circulated agencies have requested routine conditions of approval, and not otherwise, and subject to the condition that Council’s standard conditions of approval together with the conditions requested by the Regional Municipality of York and all other circulated agencies be imposed as conditions of approval of the respective plan.

    AND THAT during the Summer Recess from July 10 to September 3, 2018 and the Election Recess from September 25 to November 18, 2018, the Chief Administrative Officer is hereby delegated the authority to award sanitary servicing allocation in respect of a draft approval of a plan of subdivision or site plan approval in accordance with the Planning Act upon the satisfaction of the criteria in the Interim Growth Management Strategy and upon the recommendation of the Commissioner of Planning and Regulatory Services.

    AND THAT during the Summer Recess from July 10 to September 3, 2018 and the Election Recess from September 25 to November 18, 2018, the Chief Administrative Officer be delegated the legislative authority to add street names to the Town’s approved Street Name List and assign street names for site plans upon the recommendation of the Commissioner of Planning and Regulatory Services and in accordance with the adopted Town Policy for Municipal Street Naming.

  • a) That a by-law to amend the Indemnity By-law 91-02, substantially in the form of Attachment 2 to staff report SRS.18.11, be enacted.

  • a) That the Richmond Hill Mobility Accessibility Foundation grant request (provided in Appendix “A” to staff report SRCFS.18.032) be received for consideration;

    b) That a grant in the amount of $50,000 be allocated from the Disabled Parking Reserve.

  • a) That the Town observe a Christmas/Holiday shutdown period in 2018 commencing on noon on Monday, December 24, 2018 through Tuesday, January 1, 2019; and

    b) That Access Richmond Hill (ARH) be staffed and operational on the following days and hours of operation:

    Thursday, December 27 (10 a.m. – 3 p.m.)

    Friday, December 28 (10 a.m. – 3 p.m.)

    Monday, December 31 (8:30 a.m. – noon)

    c) That for all other full time staff, in addition to being closed on Christmas Day, Tuesday, December 25, Boxing Day, Wednesday, December 26, and Tuesday January 1, the following three (3) closure days are recommended:

    Thursday, December 27

    Friday, December 28

    Monday, December 31

    d) That a staff contact in key areas be identified to support the services being provided by ARH and if significant complaints or concerns are received during the closure period to determine if any action is required prior to staff returning to work; and

    e) That participating staff be required to make-up the three (3) day leave as follows:

    -by working extra time, if approved by their manager;

    -by applying a portion of their personal lieu time, floater days or vacation;

    -by taking leave without pay; or

    -by accumulating a portion or all of the days under the Earned Day's Off (EDO) Program, for those staff members who are eligible and authorized by their supervisors to participate in this program; and

    f) That where working time is accumulated and applied by staff toward the Christmas/Holiday period, the following rules apply:

    -those staff volunteering to make up time toward the Christmas/Holiday period be required to work an equivalent amount of hours/days; and

    -those staff required to work scheduled overtime may utilize the provisions of the Employment Standards Act, 2000 and applicable collective/working agreements, by accumulating one and a half hours of time off for each hour of overtime worked; and

    g) That the plans outlined herein be presented to C.U.P.E. (Canadian Union of Public Employees) and S.E.A (Salaried Employees’ Association) Staff for consideration and comment; and

    h) That staff outside Access Richmond Hill needed to support the operational needs of ARH be identified and the necessary arrangements be made to have sufficient staff available during the reduced hours of operation on December 27, 28, and 31.

  • a) That the contract for the resurfacing of four (4) rubberized splash pads be awarded non-competitively to Premier Custom Surfacing Inc. at an estimated cost of $140,000 (exclusive of taxes) pursuant to Appendix “B” Part II – Single Source Acquisitions Section (a) of the Procurement By-Law 113-16;

    b) That the Commissioner of Community Services be authorized to execute any necessary documentation to affect the contract.

  • a) That the Manager, Cultural Services be authorized to submit an application to the Canada Cultural Spaces Fund for a total of $175,750.00 to be used towards the renovations to the Richmond Hill Heritage Centre;

    b) That the Manager, Cultural Services be authorized to act as the contact person for the Canada Cultural Spaces Fund throughout the application process;

    c) That the Manager, Cultural Services be authorized to sign all reports pertaining to the Canada Cultural Spaces Fund grant.

  • a) That the correspondence from Barry Lipson, Torkin Manes LLP, dated May 28, 2018, regarding the development proposal for the Worden Lands, located at 1393 Bethesda Side Road, West Gormley Secondary Plan be received.

  • Whereas, Town of Richmond Hill By-law 100-10 prevents the storage of commercial vehicles, and trailers supporting recreational vehicles, on private property unless such vehicles and trailers are wholly enclosed within a building; and,

    Whereas, the Town receives a significant number of calls related to the outdoor storage of commercial and recreational vehicles and trailers on private property; and,

    Whereas, a number of residents are being adversely affected by the restrictive nature of the Town’s current by-law restrictions on outdoor trailer and vehicle storage; and,

    Whereas, other municipalities of similar size and stage of development to Richmond Hill (including Vaughan, Markham, Mississauga, Oakville, Brampton and Burlington) typically allow some, limited form of commercial and recreational vehicle storage on private property;

    Therefore, be it resolved that staff report back to Council with recommendations arising from an investigation into the appropriateness of By-law 100-10 as it relates to the parking and storage of commercial and recreational vehicles on private property; and,

    Further, be it resolved that pending the report back to Council, staff are directed to temporarily suspend enforcement related to the outdoor storage of recreational vehicles and trailers on residential property in circumstances where there is only one recreational vehicle/trailer on the lot, which is less than 7.0 metres in length and 2.3 metres in height (with such size restrictions to exclude the length of any trailer tongue or hitch).

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