Council Meeting

Revised Agenda

Meeting #:	C#01-18
Date:	Monday, January 29, 2018 at 7:30 P.m. - 10:30 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

His Worship

Mayor Dave Barrow

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1.

Call to Order/Statement

2.

Public Forum (not to exceed 15 minutes) 

3.

Council Announcements

4.

Introduction of Emergency/Time Sensitive Matters

5.

Adoption of Agenda

• That the agenda be adopted as distributed by the Clerk with the following additions:

  a) Correspondence regarding the Member Motion by Councillor Chan - Ballot Question in 2018 Municipal Election - Agenda Item 13.4

  b) Memorandum from Kelvin Kwan, Commissioner of Planning and Regulatory Services, dated January 26, 2018, regarding adoption of By-law 2-18 (designation of 41 Elgin Mills Road East) and Minutes - Heritage Richmond Hill Committee meeting held December 5, 2017 - Agenda Item 13.5

  c) Correspondence from Pauline Loong, 103 Matteo David Drive, dated January 26, 2018, regarding the Member Motion by Councillor Chan - Ballot Question in 2018 Municipal Election - Agenda Item 13.6

  d) Correspondence from Colin McLachlan, Mansouri Group Inc., dated January 29, 2018, regarding 41 Elgin Mills Road East - Agenda Item 13.7

   

6.

Disclosures of Pecuniary Interest and General Nature Thereof

7.

Adoption of Previous Council Minutes

7.1

Council Public Meeting C#42-17 held December 6, 2017

• That the minutes of Council Public Meeting C#42-17 held on December 6, 2017, be adopted.

7.2

Council Meeting C#43-17 held December 11, 2017

• That the minutes of Council Meeting C#43-17 held on December 11, 2017, be adopted.

8.

Identification of Items Requiring Separate Discussion

9.

Adoption of Remainder of Agenda Items

10.

Public Hearings

11.

Presentations

11.1

Presentation by Neil Garbe, CAO and 2017 United Way Campaign Chair for the United Way of York Region, to Marc Keohane, United Way Toronto and York Region, on behalf of the Town of Richmond Hill 2017 United Way Campaign Committee

12.

Delegations

12.1

Colin McLachlan, Development Manager, Mansouri Group, regarding the application to Demolish House at 41 Elgin Mills Road East, and SRPRS.18.006 Heritage Designation By-law - (refer to Agenda Items 13.2, 13.3 and 13.5)

13.

Committee and Staff Reports

13.1

Minutes - Committee of the Whole meeting CW#01-18 held on January 22, 2018

That the minutes of the Committee of the Whole meeting CW#01-18 held on January 22, 2018 be adopted as circulated and the following recommendations be approved:

13.1.1

Minutes - Youth Action Committee meetings held on November 22, 2017 and December 6, 2017 - (CW Item 11.1)

• That the minutes of the Youth Action Committee meetings held on November 22, 2017 and December 6, 2017, be adopted as circulated.

13.1.2

SRCAO.18.01 – Review of Policies Under Section 270 of the Municipal Act, 2001 – Revised Delegation Policy - (CW Item 11.4)

• That staff report SRCAO.18.01 regarding the Review of Policies Under Section 270 of the Municipal Act, 2001, Revised Delegation Policy, be referred back to staff to provide additional information and a presentation at a future meeting.

13.1.3

SRCFS.18.001 - Semi-Annual Report - Non Competitive Acquisitions - (CW Item 11.5)

• a) That staff report SRCFS.18.001, regarding semi-annual report for non-competitive acquisitions, be received for information purposes only.

13.1.4

SRCFS.18.004 - Approval of Non-Competitive Acquisition for IT Professional Resources - (CW Item 11.6)

• a) That the contract for the provision of professional resources for the implementation of specific IT projects to be carried out in 2018, be awarded non-competitively to TEEMA Solutions Group for a cost not exceeding $500,000 (exclusive of taxes) to provide Town of Richmond Hill external resources (Project Manager, Change Manager, Business Analyst, Quality Assurance) to work on the 2018 approved projects, pursuant to Procurement Policy By-Law 113-16, Appendix “B”, item (g) as the purchase is exceptionally advantageous to the Town;

  b) That the Mayor and the Clerk be authorized to execute any and all necessary documentation to effect the contract upon the recommendation of the Commissioner of Corporate and Financial Services.

   

13.1.5

SRCS.18.02 - 2018 Community and Cultural Grant Program - (CW Item 11.7)

• a) That the Community and Cultural Grant applications listed in Appendix “A” to staff report SRCS.18.02, be received;

  b) That Community and Cultural Grants totaling $65,000 be provided to the following organizations and individual artists:

  • Elgin West Seniors Association - $2,000
  • Home on the Hill Supportive Housing - $3,500
  • ImprovAbility! - $2,100
  • Richmond Hill Canoe Club - $3,500
  • Richmond Hill Lawn Bowling Club - $1,400
  • The Amici Circle of Friends - $2,800
  • York Region Senior Tamils' Centre - $3,000
  • Andrea End - $1,400
  • Bindu Shah - $3,000
  • Habon Jibril - $1,000
  • Josephine Vaccaro-Chang - $600
  • Lilita Tannis - $2,500
  • Oleg Samokhin - $1,500
  • Artucate Canada - $3,000
  • Association of Iranian Canadians For Nowruz Festivals - $2,000
  • Chorus York - $4,000
  • High Notes Avante Productions - $3,500
  • International Watercolour Society - $4,000
  • Opera York - $4,500
  • Richmond Hill Centennial Pipe Band - $1,500
  • Richmond Hill Concert Band - $1,500
  • Richmond Hill Group of Artists - $1,500
  • Richmond Hill Philharmonic Orchestra - $3,000
  • Shadowpath Theatre Productions - $3,000
  • Toronto Chinese Ai Yue Philharmonic Arts Center - $2,500
  • York Region Chamber Music - $2,700

13.1.6

SRPRS.18.008 – Request for Approval – Zoning By-law Amendment – Joseph Simao and Vivian Chan Simao - 94 and 98 Bond Crescent – Town File D02-17010 - (CW Item 11.8)

• a) That the Zoning By-law Amendment application submitted by Joseph Simao and Vivian Chan Simao for the lands known as Lots 1 and 2, Registered Plan 561 (Municipal addresses: 94 and 98 Bond Crescent), Town File D02-17010, be approved, subject to the following:

  i) That the subject lands be rezoned from Residential Urban (RU) Zone under By-law 1275, as amended, to Single Detached Six (R6) Zone, under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in Staff Report SRPRS.18.008;

  b) That the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.

13.1.7

SRPRS.18.011 - Request for Approval – Zoning By-law Amendment and Site Plan Amendment Applications – 1857481 Ontario Inc. - 386, 396 and 400 Highway 7 East – Town Files D02-17025 and D06-17064  - (CW Item 11.9)

• a) That the Zoning By-law Amendment application submitted by 1857481 Ontario Inc. to remove the Holding (H) provisions from the Zoning By-law affecting the lands known as Part of Lot 11, Concession 2, E.Y.S (Municipal Addresses: 386, 396 and 400 Highway 7 East), Town File D02-17025, be approved;

  b) That Council approve servicing allocation for 354 persons equivalent population (172 units) to the subject lands;

  c) That all comments concerning the related Site Plan Amendment application, Town File D06-17064, be referred back to staff.

13.1.8

SRPRS.18.012 - Request for Approval – Draft Plan of Condominium – Siteline (9211 Bayview) Inc. - 9211 Bayview Avenue – Town File D05-12007 (19CDM(R)-12007) - (CW Item 11.10)

• a) That the proposed draft Plan of Condominium (Common Element) submitted by Siteline (9211 Bayview Ave) Inc. for lands known as Block 1, Registered Plan 65M-4501 (Municipal Address: 9211 Bayview Avenue), Town File D05-12007 (19CDM(R)-12007), be draft approved subject to the following conditions:

  i) That draft approval be subject to the conditions as set out in Appendix “A” to staff report SRPRS.18.012;

  ii) That prior to draft approval being granted, the applicant pay the applicable processing fees in accordance with the Town’s Tariff of Fees By-law 79-17;

  iii) That the Mayor and Clerk be authorized to execute the Condominium Agreement referred to in Appendix “A” to staff report SRPRS.18.012.

13.1.9

SRPRS.18.020 – Request for Approval – Zoning By-law Amendment Application – Jebraeil Vossoughi – 36 Portage Avenue - Town File D02-16015 - (CW Item 11.11)

• a) That the Zoning By-law Amendment application submitted by Jebraeil Vossoughi for lands known as Lots 492 and 493, Plan 133 (Municipal Address: 36 Portage Avenue), Town File D02-16015, be approved, subject to the following:

  i) That the subject lands be rezoned from the provisions of By-law 986, as amended, to Semi-Detached One (RD1) Zone, under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.020;

  ii) That the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.

13.1.10

SRPRS.18.024- Request for Approval – Zoning By-law Amendment Application – Carol Wilkinson - 23 Long Hill Drive – Town File D02-17023  - (CW Item 11.12)

• a) That the Zoning By-law Amendment application submitted by Carol Wilkinson for lands known as Lot 17, Plan 5509, municipally known as 23 Long Hill Drive, Town File D02-17023, be approved, subject to the following;

  i) That the subject lands be rezoned from Rural Residential (RR1) Zone under By-law 2325-68, as amended, to Single Detached Six (R6) Zone, under By-law 235-97, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in Staff Report SRPRS.18.024; and,

  ii) That the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.

13.1.11

SRPRS.18.023 - Request for Approval – Private Street Naming Application – Stateview Homes (Rialto Towns) Inc. - 168 and 176 Elgin Mills Road West – Town File D15-17054 - (CW Item 11.13)

• a) That staff report SRPRS.18.023 regarding a Private Street Naming Application submitted by Stateview Homes (Rialto Towns) Inc. for the lands known as Part of Lots 4 and 5, Registered Plan 2404, Town File Number D15-17054, be approved subject to the following:

  i) That the proposed private street names (Deep River Lane (P) and Rainy River Lane (P)) be approved in accordance with SRPRS.18.023;

  ii) That staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the proposed private street names.

13.1.12

SRPRS.18.014 - Authorization To Acquire Easement - Corsica Development Inc. - Town File D03-10001- (CW Item 11.14)

• a) That the Town acquire an easement over lands being:

  Part of Block 463, Plan 65M–4547, designated as Part 1, Plan 65R–37361, Part of Block 462, Plan 65M–4547, designated as Part 2, Plan 65R–37361, Part of Block 461, Plan 65M–4547, designated as Part 3, Plan 65R–37361, Part of Block 460, Plan 65M–4547, designated as Part 4, Plan 65R–37361, Part of Block 459, Plan 65M–4547, designated as Part 5, Plan 65R–37361, Part of Block 458, Plan 65M–4547, designated as Part 6, Plan 65R–37361, Part of Block 457, Plan 65M–4547, designated as Part 7, Plan 65R–37361, Part of Block 456, Plan 65M–4547, designated as Part 8, Plan 65R–37361, free of all costs and encumbrances.

  b) That part of the foot reserve on Plan 2260, described as Part 4, Plan 65R-10984 be established as a public highway to become part of Hillsview Drive.

13.1.13

SRPRS.18.001 - Assumption of Municipal Services - Great Land (Yonge 16th) Inc. - Related Site Plan File: D06-08038 - Town Files L03-GR and L03 -11003 - (CW Item 11.15) - (Proposed By-law 17-18)

• a) That the assumption of the external sanitary sewer, located within the existing right of way of 16th Avenue, the 16th Avenue Service Road, and within a Town easement over Part of Lot 41, Concession 1, described as Parts 1 to 4 on Plan 65R-35815, be approved.

13.1.14

SRPRS.18.005 - Assumption of Municipal Services - North Valley Developments Ltd - Plan 65M-4321 - File 19T-05008 - Town File D03-05008 - (CW Item 11.16) - (Proposed By-law 17-18)

• a) That the assumption of the aboveground and belowground municipal services within Plan 65M-4321 (Subdivision File 19T-05008), be approved;

  b) That the assumption of the external aboveground municipal services within the Bloomington Road road allowance, associated with Subdivision File 19T-05008, be approved;

  c) That the assumption of the external aboveground municipal services within the Paradelle Drive road allowance, and aboveground and belowground municipal services within the Worthington Avenue road allowance, associated with Subdivision File 19T-05008, be approved;

  d) That Finesse Court within the limits of Plan 65M-4321 (Subdivision File 19T-05008), be assumed as public highway.

13.1.15

SRPRS.18.040 - Budget Approval for Town Contribution towards Storm Drainage Works - 22 Elm Grove Avenue - Town File B043/16 - (CW Item 11.17)

• a) That the Town approve a budget in the amount of $100,000.00 as a Town contribution towards storm drainage works required at 22 Elm Grove Avenue, as a condition of approval for the related consent application;

  b) That the source of funding for this budget be the Water Quality Protection Charge Reserve.

13.2

Extract - Heritage Richmond Hill Committee HRH#08-17 held on December 5, 2017 - (CW Item 11.2)

SRPRS.17.209 - Application to Demolish House at 41 Elgin Mills Road East - File Number D12-07172

(Referred from the January 22, 2018 Committee of the Whole Meeting)

• That Council mutually agrees with the owner of 41 Elgin Mills Road East, Richmond Hill to extend the time period pursuant to section34(2) of the Ontario Heritage Act from 90 days to March 1, 2019 to allow for good faith discussion the proposed redevelopment of the property.

• a) That Council mutually agrees with the owner of 41 Elgin Mills Road East, Richmond Hill to extend the time period pursuant to section 34(2) of the Ontario Heritage Act from 90 days to March 1, 2019 to allow for good faith discussion on the proposed redevelopment of the property.

13.3

SRPRS.18.006 – 41 Elgin Mills Road East - Heritage Designation By-law - (CW Item 11.3) 

• a) That consideration of staff report SRPRS.18.006, regarding 41 Elgin Mills Road East - Heritage Designation By-law be referred to the first Committee of the Whole meeting in March, 2019.

13.4

Correspondence regarding the Member Motion by Councillor Chan - Ballot Question in 2018 Municipal Election - (refer to Agenda Item 14.1)

• That the following correspondence regarding the Member Motion by Councillor Chan - Ballot Question in 2018 Municipal Election, be received:

  a) Dawn S. Marvasti, 66 Zippora Drive, dated January 26, 2018

  b) Tracy Leparulo, 96 Luba Avenue, dated January 26, 2018

  c) Corban Hu, 19 Stratford Drive, dated January 26, 2018

  d) Mashoud Nasseri, 161 Yorkland Street, dated January 28, 2018

  e) Peter and Carol-Ann Dennis, 7 Ashdown Crescent, dated January 28, 2018

13.5

Memorandum from Kelvin Kwan, Commissioner of Planning and Regulatory Services, dated Jan. 26, 2018, regarding adoption of By-law 2-18 (designation of 41 Elgin Mills Road E) and Minutes - HRH mtg held Dec 5, 2017 - (refer to Items 13.2, 13.3, By-law 2-18)

• a) That the memorandum from Kelvin Kwan, Commissioner of Planning and Regulatory Services, dated January 26, 2018, regarding the adoption of By-law 2-18 (designation of 41 Elgin Mills Road E) and Minutes - Heritage Richmond Hill meeting held December 5, 2017 be received.

14.

Other Business

14.1

Councillor Chan - Ballot Question in 2018 Municipal Election

• WHEREAS Richmond Hill changed its name from the Village of Richmond Hill to the Town of Richmond Hill in 1957;

  WHEREAS the Town of Richmond Hill has grown substantially to a New Kind of Urban with a population of over 210,000 people at this time;

  WHEREAS Council has considered member’s motion to name the Town of Richmond Hill to the City of Richmond Hill on June 27, 2016 that had failed to carry;

  WHEREAS it has been the practice of Council as a good government to consult with the public on issues impacting the Town of Richmond Hill;

  WHEREAS questions on municipal interests may be placed on ballots to receive the views of the public during the municipal election to be held on October 22, 2018;

  WHEREAS questions on ballots in the municipal election shall only be binding upon receiving support from 50% plus one among the voters in the municipal election;

  NOW THEREFORE BE RESOLVED that Council consider placing the following question on the ballot at the municipal election on October 22, 2018:

  Are you in favour of naming the municipality as the City of Richmond Hill? and

  That the Town Clerk be directed to schedule a Special Council meeting on or prior to February 26, 2018, to permit the public to comment on the proposed question on the ballot as required by the Municipal Elections Act, and

  That the Town Clerk be directed to provide notice of intent to adopt a By-law authorizing the question on the ballot at least 10 days prior to the Council meeting in February 26, 2018, and report back to Council Meeting with necessary By-law for enactment on February 26, 2018.

15.

Emergency/Time Sensitive Matters

16.

By-laws

• That the following By-laws be approved:

  By-law 1-18 - A Bylaw to Amend By-law 190-87, as amended

  By-law 17-18 - A By-law to assume external sanitary sewer; aboveground and belowground municipal services; and to assume certain lands as public highway

16.1

By-law 1-18 - A By-law to Amend By-law 190-87, as amended

Explanation: As approved by Council at its meeting held December 11, 2017 - 1730917 Ontario Inc. - 11384 Yonge Street - File D02-16020

16.2

By-law 2-18 - A By-law to Authorize the Designation of 41 Elgin Mills Road East (The William Neal House) Under the Ontario Heritage Act

This By-law was referred to a future Committee of the Whole meeting in March 2019 - related to Agenda Item 13.3.

16.3

By-law 17-18 - A By-law to assume external sanitary sewer; above ground and below ground municipal services; and assume certain lands as public highway

Explanation: Agenda Items 13.1.13 and 13.1.14

17.

Closed Session

17.1

Resolution to Move into Closed Session Meeting and General Nature Thereof:

• To consider personal matters about identifiable individuals, including municipal or local board employees with respect to the citizen appointment process for the Richmond Hill Public Library Board (Section 239(2)(b) of the Municipal Act, 2001) 

17.2

Resolution to Reconvene in Open Session

• Council moved into closed session and then returned to open session (8:57 p.m. to 9:08 p.m.)

17.3

Adoption of Recommendations Arising from the Closed Session Meeting (if required)

17.3.1

SRCFS.18.007 - Citizen Appointments to the Richmond Hill Public Library Board

• a) That Marj Andre, Stephen Chait, and Alicia Lauzon, be appointed to the Richmond Hill Public Library Board for a term of office ending on November 30, 2018;

  b) That By-law 12-18, A By-law to Appoint Members to the Richmond Hill Public Library Board, be passed.

   

18.

By-law to Confirm the Proceedings of Council at this Meeting

18.1

By-law 18-18

• That By-law 18-18, A By-law to confirm the proceedings of Council at this meeting, be passed.

   

19.

Adjournment

• That the meeting be adjourned.

  The meeting was adjourned at 9:10 p.m.