Capital Sustainability Steering Committee
Agenda

CSSC#01-20

Tuesday, February 25, 2020 at 1:30 P.m. - 4:30 P.m.

Mayor and Council Boardroom

225 East Beaver Creek Road

Richmond Hill, ON

Chair, Mayor Dave Barrow

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1.

Adoption of Agenda

2.

Disclosures of Pecuniary Interest and General Nature Thereof

3.

Minutes of Previous Meeting

3.1

Minutes - Capital Sustainability Steering Committee meeting CSSC#05-19 held October 29, 2019

• a) That the minutes of the Capital Sustainability Steering Committee meeting CSSC#05-19 held October 29, 2019 be adopted.

4.

Scheduled Business

4.1

Member Motion - Regional and Local Councillor DiPaola - New Fire Hall - North Leslie Area - (referred from the June 19, 2019 meeting)

Moved by: Regional and Local Councillor DiPaola

• Whereas growth in the North Leslie area has currently not materialized to the levels expected;

  Whereas there is an impending decision from the Province of Ontario subsequent to their municipal review;

  That building a new fire hall in the North Leslie area be deferred until growth advances to the levels expected to warrant a new station; and

  That the Fire Chief monitor growth in the area and report back to Council when growth trends warrant proceeding; and

  That no financial activity take place until the Fire Chief reports back.

4.2

Recreation and Culture - Memorandum from Darlene Joslin, Director, Recreation and Culture, dated November 25, 2019, regarding options for the Recreation Plan in the City of Richmond Hill

• The Capital Sustainability Steering Committee recommends to Council:

  a) That the review of the Recreation and Culture Plans be advanced to 2020 to coincide with the Parks Plan update;

  b) That the review of the Recreation and Culture Plan include consideration of;

  i. Review of current facility inventory with respect to participation fill rates/use;

  ii. New and emerging trends in facility and program needs;

  iii. Facility, program and service level review and update;

  iv. Review facility to population ratio in the areas of ice, pools, indoor turf, fitness, gyms and program and meeting room spaces;

  v. Financing recommendations for future facility development including partnership opportunities, grants and naming rights;

  vi. Analysis of the City-owned properties currently being leased out to local community organizations for their exclusive club use, with consideration of relocating groups to other recreation facilities as well as recommendations on cost recovery targets;

  vii. Recommendations on deferring the development of the North Leslie Multi-Purpose facility identified in the current 10 year capital plan beyond the current 2022/23 time frame;

  viii. As directed by Council at the November 12, 2019 Budget Committee of the Whole meeting, that staff proceed with an option to build a new permanent bocce facility complete with convertible courts and amenities as identified in staff report SRCS.19.20, subject to review of the Recreation Master Plan update.

4.3

Remaining Capital Areas Update - Memorandum from David Dexter, Director of Financial Services and Treasurer, dated February 14, 2020

• The Capital Sustainability Steering Committee recommends to Council:

  a) That the existing capital forecast for the Library in the 10 year capital plan be maintained;

  b) That the Library Facility and Expansion Projects be put on hold until the Library completes the updated Library Master Plan and presents to Council for endorsement;

  c) That a feasibility study for the Civic Precinct site be undertaken, for $400,000 to be funded from the existing Civic Precinct budget, be approved.

5.

Date of Next Meeting

- Tuesday, March 24, 2020 at 1:30 p.m.

6.

Adjournment