Committee of the Whole Meeting

Revised Agenda

Meeting #:	CW#08-18
Date:	Tuesday, May 22, 2018 at 4:30 P.m. - 7:30 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

Chair, Godwin Chan, Councillor Ward 6

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1.

Call to Order

2.

Council Announcements

3.

Introduction of Emergency/Time Sensitive Matters

4.

Adoption of Agenda

5.

Disclosure of Pecuniary Interest and General Nature Thereof

6.

Identification of Items Requiring Separate Discussion

7.

Adoption of Remainder of Agenda Items

8.

Public Hearing

8.1

SRCFS.18.023 – Tax Adjustments under Section 357 and 358 of the Municipal Act

• a) That a meeting in accordance with Section 357, and 358, of the Municipal Act, 2001 be held in respect of the application made by the Treasurer and the owners listed in this report at which the applicants may make representations to Committee of the Whole;

  b) That taxes amounting to $89,648.13 be written off pursuant to the provisions of Section 357 of the Municipal Act, 2001;

  c) That taxes amounting to $11,639.48 be written off pursuant to the provisions of Section 358 of the Municipal Act, 2001;

  d) That applicable penalty and interest be adjusted accordingly;

  e) That the Treasurer be directed to adjust the accounts receivable accordingly.

9.

Presentations

9.1

Presentation by Jennifer Stephens, Manager, Sourcewater Protection/Watershed Strategies Division, Toronto Region Conservation Authority, regarding the Credit Valley- Toronto and Region - Central Lake Ontario Source Protection Plan  - Agenda Item 11.12

(Please note this is a 5 minute presentation)

9.2

Presentation by Brian DeFreitas, Senior Planner, Policy, regarding the South Brookside Tertiary Plan - Agenda Item 11.10

(Please note this is a 10 minute presentation)

10.

Delegations

10.1

John Alati,  Davies Howe LLP, regarding the recommended South Brookside Tertiary Plan - Agenda Item 11.10

10.2

Ray Floyd, 9 Woodview Drive, Collingwood, regarding the recommended South Brookside Tertiary Plan - Agenda Item 11.10

10.3

Saad Askandar, 71 Yorkland Street, regarding the recommended South Brookside Tertiary Plan - Agenda Item 11.10

10.4

David Laliberte, 22 Naughton Drive, regarding the recommended South Brookside Tertiary Plan - Agenda Item 11.10

11.

Committee and Staff Reports

11.1

Minutes - Heritage Richmond Hill Committee meeting held on April 10, 2018

• The Heritage Richmond Hill Committee presents its Report HRH#02-18 for its meeting held April 10, 2018 and respectfully recommends that the minutes be adopted as circulated.

11.1.1

SRPRS.18.079 - Heritage Permit Application for 107 Hall street - File Number D12-07223

(Previously considered at the April 23, 2018 Committee of the Whole meeting)

11.1.2

SRPRS.18.090 - Notice of Intent to Demolish 222 Richmond Street - File Number D12-07376

(Previously approved at the April 16, 2018 Council meeting)

11.2

SRCS.18.14 – 2018 Outdoor Special Occasion Permit Request – Richmond Hill Food Truck Festival

• a) That the 2018 outdoor special occasion permit request for the Richmond Hill Food Truck Festival, as outlined in staff report SRCS.18.14, be approved.

11.3

SRCS.18.06 - Municipal Drinking Water Reporting

• a) That the “Summary Report” of Richmond Hill’s drinking water system, as set out in staff report SRCS.18.06 and as required under Schedule 22 of O. Reg. 170/03 be received;

  b) That the “Town of Richmond Hill 2017 Annual Report” regulatory reporting for municipal drinking water systems as contained in Appendix #1 to staff report SRCS.18.06 and as required under Section 11 of O. Reg. 170/03 be received; 

  c) That the Ministry of the Environment and Climate Change 2017 Inspection Report for Richmond Hill’s drinking water system, as contained in Appendix #2 to staff report SRCS.18.06 be received;

  d) That updates and information regarding the Quality Management System 2017 Annual Report, as contained in Appendix #3 to staff report SRCS.18.06, be received; 

  e) That Richmond Hill’s Quality Management System “Operational Plan”, version 4.3, as contained in Appendix #4 to staff report SRCS.18.06 be endorsed.

11.4

SRPRS.18.102 – Request for Approval – Zoning By-law Amendment Application – Bryan Jackie Thai, Maggie Jade Lu and James Wong - 100 Mill Street – File Number D02-16017

• a) That the Zoning By-law Amendment application submitted by Bryan Jackie Thai, Maggie Jade Lu and James Wong for lands known as Lot 170, Registrar’s Compiled Plan 12003 (Municipal Address: 100 Mill Street), File Number D02-16017, as outlined in staff report SRPRS.18.102 be approved;

  b) That the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.

11.5

SRPRS.18.105 – Request for Approval – Zoning By-law Amendment Application – Robert William Rennette and Gracia-Lina May Yoong How – 15 and 23 Laurier Avenue - File Number D02-16044

• a) That the Zoning By-law Amendment application submitted by Robert William Rennette and Gracia-Lina May Yoong for lands known as Lots 502, 503, 504 and 505, Plan 133 (Municipal Addresses: 15 and 23 Laurier Avenue), File Number D02-16044, be approved, subject to the following:

  1. That the subject lands be rezoned from the provisions of Zoning By-law 986 to Semi-Detached One (RD1) Zone under Zoning By-law 313-96, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.105;
  2. That the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.

11.6

SRPRS.18.116 – Request for Approval – Private Street Naming Application – Elm Carrville (2016) Inc. – 329 and 343 Carrville Road - File Number D15-17056

• a) That staff report SRPRS.18.116 regarding a Private Street Naming Application submitted by Elm Carrville (2016) Inc. for the lands known as Part of Lots 109, 110, and 111, Plan 1960 (Municipal Addresses: 329 and 343 Carrville Road) be approved subject to the following:

  1. That the proposed private street name Howick Lane (P) be approved in accordance with staff report SRPRS.18.116;
  2. That staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the approval of the proposed private street.

11.7

SRPRS.18.015 – Misty Moor Drive and Hunter’s Point Drive Traffic Calming Review

• a) That staff be authorized to implement the pavement marking, signage, and crossing improvements recommended in staff report SRPRS.18.015 for the intersections of Hunter’s Point Drive at Old Surrey Lane and Hunter’s Point Drive at Tiffany Gate;

  b) That the amount of $25,000 be approved to implement the works identified in Recommendation a) to staff report SRPRS.18.015;

  c) That a project be established for the Hunter’s Point Drive enhancements with the $25,000 funded from the Cash to Capital Reserve Fund;

  d) That York Regional Police be notified of the improvements on Hunter’s Point Drive and be requested to provide the necessary enforcement.

11.8

SRPRS.18.033 - Establish Lands as Public Highway - Parts 1 to 3, Plan 65R-35903 on East Beaver Creek Road. - Related File D06-14041

• a) That the lands registered as Instrument No. YR2704280, more specifically described as Parts 1 to 3 on Plan 65R-35903, be established as public highway to form part of East Beaver Creek Road.

11.9

SRPRS.18.060 - Assumption of Municipal Services - Great Lands (Richmond Hill) Homes Corp. - Subdivision File 19T-94049 - File Number D03-94049

• a) That the assumption of the aboveground and belowground municipal services within Plan 65M-3512 including the storm drainage works within Block 23, Subdivision File 19T-94049, be approved;

  b) That the assumption of the external above and belowground municipal services within the Douglas Road road allowance associated with Subdivision File 19T-94049, be approved;

  c) That Headwater Crescent within the limits of Plan 65M-3512, Subdivision File 19T-94049, be assumed as public highway.

11.10

SRPRS.18.111 - Request for Approval – Recommended South Brookside Tertiary Plan - File Number D18-18001

• a) That staff report SRPRS.18.111 regarding the recommended South Brookside Tertiary Plan be received;

  b) That the South Brookside Tertiary Plan attached as Appendix A to staff report SRPRS.18.111 be approved.

11.11

SRPRS.18.104 - Removal of Parking Prohibition on Rockwell Road

• a) That Chapter 1116, Schedule ‘A’ (Parking Prohibited-Signs-Displayed) of the Municipal Code is amended by removing the following:

  Highway:  Rockwell Road

  Side: Both

  From and To: Valleymede Drive to 335 m south of Valleymede Drive

  Prohibited Time of Day:  7:00 a.m. – 4:00 p.m. Monday - Friday 

11.12

SRPRS.18.119 - Proposed Policy Amendments to the Credit Valley - Toronto and Region - Central Lake Ontario Source Protection Plan

• a) That staff report SRPRS.18.119 regarding the proposed Policy Amendments to the Credit Valley, Toronto and Region, Central Lake Ontario Source Protection Plan be received;

  b) That Council endorse the proposed amendments to the Credit Valley, Toronto and Region,  Central Lake Ontario Source Protection Plan, (CTC SPP) provided in Appendix 1 and the proposed revisions to the Toronto and Region Assessment Report, specifically the addition of revised mapping provided in Appendix 2 to staff report SRPRS.18.119;

  c) That staff report SRPRS.18.119 be circulated to the Toronto and Region Source Protection Authority, Region of York, and the Ontario Ministry of the Environment and Climate Change;

  d) That staff be directed to continue to work with the Toronto and Region Source Protection Authority, CTC Source Protection Committee, Region of York, and stakeholders as required to help facilitate the proposed amendments to the Credit Valley, Toronto and Region, Central Lake Ontario Source Protection Plan.

11.13

SRPRS.18.132 – Park Renaming Request for North Shore Parkette

• a) That the proposed renaming of North Shore Parkette to “Syl Cachia Parkette” be advertised in The Liberal newspaper and on the Town’s website with a request for public comments in accordance with the Town’s Policy for Naming and Renaming Town Parks, Open Space and Recreation Facilities;

  b) That staff report back regarding public comments on the proposed name and with final recommendations for renaming the site.

11.14

Correspondence from Daniel Lavigne, 5 Lakeside Crescent, dated May 8, 2018 regarding the parking naming request for North Shore Parkette  - (refer to Item 11.13)

• a) That the correspondence from Daniel Lavigne, 5 Lakeside Crescent, dated May 8, 2018, regarding the park renaming request for North Shore Parkette be received.

11.15

SRCAO.18.08 - Lease Extension - Richmond Hill Center for Hi-Tech Business Development

• a) That staff report SRCAO.18.08 regarding the lease extension for the Richmond Hill Center for Hi-Tech Business Development be received;

  b) That the Chief Administrative Officer be authorized to make arrangements with The Richmond Hill Center for Hi-Tech Business Development to extend their lease of the premises located at 225 East Beaver Creek Road, Richmond Hill, Suites 288A and 288B, for nominal consideration or below fair market value and to enter into and execute any necessary agreement or other document relating to such arrangement as set out in staff report SRCAO.18.08.

11.16

SRCFS.18.018 - Final Levy By-law and Tax Rates

• a) That By-law 51-18 be enacted in the form of the draft By-law attached to staff report SRCFS.18.018 to establish and adopt tax rates for 2018 on the assessment in each property class;

  b) That the billing and collection of taxes, special assessments and fees including the tax installment due dates for residential and non-residential properties be authorized.

11.17

SRCFS.18.019 - Local Improvement - Special Assessment for Anzac Road from Axminster Drive to Taylor Mills Drive South

• a) That the special charges allocated to each lot as set out and certified in Schedule “A” Local Improvement Roll, to draft By-law 49-18, attached as Appendix ‘A’ to staff report SRCFS.18.019 for the reconstruction of Anzac Road from Axminster Drive to Taylor Mills Drive South be authorized;

  b) That properties exempt from property taxation continue to be liable for special charges relating to Local Improvement Projects;

  c) That the Local Improvement rate be set at $152.67 per meter frontage for lump sum payments or an annual payment of $17.33 per meter frontage per year paid over ten (10) years;

  d) That draft By-law 49-18 be enacted.

11.18

SRCFS.18.020 - Local Improvement, Special Assessment for Demaine Crescent, Alsace Road and Ashlar Road

• a) That the special charges allocated to each lot as set out and certified in Schedule “A” Local Improvement Roll, to draft By-law 50-18, attached as Appendix ‘A’ to staff report SRCFS.18.020 for the reconstruction of Demaine Crescent, Alsace Road and Ashlar Road be authorized;

  b) That properties exempt from property taxation continue to be liable for special charges relating to Local Improvement Projects;

  c) That the Local Improvement rate be set at $152.67 per meter frontage for lump sum payments or an annual payment of $17.33 per meter frontage per year paid over ten (10) years;

  d) That draft By-law 50-18 be enacted.

11.19

SRCFS.18.024 - Treasurer Write Off, Municipal Act, 2001 Section 354

• a) That taxes amounting to $8,288.45 be written off pursuant to the provisions of Section 354 of the Municipal Act, 2001;

  b) That applicable penalty and interest be adjusted accordingly;

  c) That the Treasurer be directed to adjust the applicable property tall roll accordingly.

11.20

SRCS.18.13 - Mount Pleasant Park Tennis Court Resurfacing

• a) That Barber Sports Surfaces Limited be awarded a non-competitive acquisition to address a public safety concern where the services cannot be obtained in time for the facility to be available for use in the 2018 season by means of a competitive procurement process pursuant to the Procurement By-Law 113-16 at an estimated cost of $225,000.00 (exclusive of taxes) from the Infrastructure Repair and Replacement Reserve Fund;

  b) That the Commissioner of Community Services be authorized to execute any necessary documentation to affect the contract.

11.21

Report from Nigel Bellchamber, Integrity Commissioner, Amberley Gavel Ltd., dated May 18, 2018, regarding recent complaints under the Town's Code of Conduct for Elected Officials

• a) That the report of the Integrity Commissioner, Amberley Gavel, Ltd., dated May 18, 2018, regarding recent complaints under the Town’s Code of Conduct for elected officials be received; 

  b) That Council provide direction on the implementation of the three sanctions recommended in the Integrity Commissioner’s report.

11.22

Correspondence regarding the Mount Pleasant Park Tennis Court Resurfacing - (refer to Item 11.20)

• That the following correspondence regarding the Mount Pleasant Park Tennis Court Resurfacing be received:

  a) Rob Spence, 67 Lund Street, dated May 21, 2018;

  b) Gaye Spence, 67 Lund Street, dated May 21, 2018;

  c) Kathleen Crosbie and Brian Spettigue, 4 Drumern Crescent, dated May 22, 2018.

11.23

Correspondence from David Laliberte, 22 Naughton Drive, dated May 22, 2018, regarding the recommended South Brookside Tertiary Plan - (refer to Item 11.10)

• a) That the correspondence from David Laliberte, 22 Naughton Drive, dated May 22, 2018, regarding the recommended South Brookside Tertiary Plan be received.

11.24

Correspondence from Michael Bowcott, Past President, Richmond Hill Lawn Tennis Club, dated May 22, 2018, regarding the Report from Nigel Bellchamber, Integrity Commissioner - (refer to Item 11.21)

• a) That the correspondence from Michael Bowcott, Past President, Richmond Hill Lawn Tennis Club, dated May 22, 2018, regarding the Report from Nigel Bellchamber, Integrity Commissioner, dated May 18, 2018 be received.

12.

Other Business

13.

Emergency/Time Sensitive Matters

14.

Closed Session

15.

Adjournment