Committee of the Whole Meeting
Agenda

CW#11-23

Wednesday, October 04, 2023 at 10:00 A.m. - 2:00 P.m.

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Chair, Joe DiPaola, Regional and Local Councillor

 

PUBLIC NOTICE

 

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation.

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1.

Call to Order

2.

Council Announcements

3.

Introduction of Emergency/Time Sensitive Matters

4.

Adoption of Agenda

5.

Disclosures of Pecuniary Interest and General Nature Thereof

6.

Identification of Items Requiring Separate Discussion

7.

Adoption of Remainder of Agenda Items

8.

Public Hearings

9.

Presentations

9.1

Presentation by Ruth Rendon, Manager, Sustainability, and Diana Shermet, Natural Environment Coordinator, regarding the Urban Forest Management Plan Progress Update, 2020 to 2022 - (refer to Item 11.6)

(Please note this is a 10 minute presentation)

10.

Delegations

11.

Committee and Staff Reports

11.1

SRCFS.23.048 - Renewal and Support Services with SAP Canada Inc. to Sustain the City Enterprise Resource Planning (ERP) Application

• a) That the sole source renewal of SAP software licenses, maintenance and support be awarded non-competitively to SAP Canada Inc. for a contract duration of five (5) years and a cost not exceeding $2,961,000, exclusive of taxes, pursuant to Appendix “B” Part I, Section (c) of the Procurement By-law 113-16 in order to ensure compatibility with existing SAP software used and maintained by the City of Richmond Hill staff;

  b) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to effect the contract(s).

11.2

SRCFS.23.049 - Renewal and Support Services with City of Mississauga for Tax Manager Application

• a) That the sole source renewal of Tax Manager licenses, maintenance and support be awarded non-competitively to the City of Mississauga for a contract duration of five (5) years and a cost not exceeding $1,037,000, exclusive of taxes, pursuant to Appendix “B” Part I, Section (c) of the Procurement By-law 113-16 in order to ensure compatibility with existing TXM software used and maintained by the City of Richmond Hill staff;

  b) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to effect the contract(s).

11.3

SRCFS.23.053 - Area Specific Development Charge Payments - 19T-11004 Montagna Capital (BT) Inc.

• a) That the timing for Area Specific Development Charge payments for Subdivision File 19T-11004 be delayed until execution of site plan or subdivision agreements for development Blocks within 19T-11004 after registration of the plan for 19T-11004;

  b) That the Subdivision Agreement for 19T-11004 to be executed by the Mayor and Clerk include provisions to reflect this delayed timing for Area Specific Development Charge payments upon the written recommendation of the Director of Financial Services and Treasurer.

11.4

SRCS.23.18 - Age-Friendly Community Strategy

• a) That staff report SRCS.23.18 regarding the 2023 Richmond Hill Age-Friendly Community Strategy be received;

  b) That the 2023 Richmond Hill Age-Friendly Community Strategy, attached as Appendix 'A' to staff report SRCS 23.18, be approved.

11.5

SRIES.23.002 - Provincial Legislative Changes to the Consolidated Linear Infrastructure Environmental Compliance Approval Process and Delegated Authority

• a) That staff report SRIES.23.002 regarding Provincial Legislative Changes to the Consolidated Linear Infrastructure Environmental Compliance Approval Process and Delegated Authority, be received for information;

  b) That Council delegate signing authority to the Manager of Water Resources, Director of Infrastructure Planning and Development Engineering, and the Executive Director of Infrastructure and Engineering Services as it pertains to applications and approvals for the City’s drinking water, wastewater and stormwater management systems under the Province’s Consolidated Linear Infrastructure Compliance Approval process (CLI-ECA).

11.6

SRPBS.23.008 - Urban Forest Management Plan Progress Update, 2020 to 2022

• a) That staff report SRPBS.23.008 regarding the Urban Forest Management Plan Progress Update, 2020 to 2022, and the attached Urban Forest Management Plan Progress Tracker (2020-2022) and Urban Forest Study Fact Sheets, be received for information.

11.7

SRCM.23.16 - Streamline Development Approval Fund Final Reporting

• a) That staff report SRCM.23.16 regarding Streamline Development Approval Fund Final Reporting be received for information.

12.

Other Business

13.

Emergency/Time Sensitive Matters

14.

Closed Session

15.

Adjournment