Committee of the Whole Meeting

Minutes

Meeting #:	CW#01-18
Date:	Monday, January 22, 2018 at 4:30 P.m. - 7:30 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

Committee Members Present:

• Mayor Barrow
• Regional and Local Councillor Spatafora
• Regional and Local Councillor Hogg
• Councillor Beros
• Councillor Muench
• Councillor Liu
• Councillor West
• Councillor Cilevitz
• Councillor Chan

 

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1.

Call to Order

The Chair called the meeting to order at 4:30 p.m.

2.

Council Announcements

Regional and Local Councillor Spatafora advised of the successful 2018 budget public information session that was held on January 20, 2018 at the Central Library, and indicated the first Budget Committee of the Whole meeting was scheduled on January 23, 2018, at 1:00 pm and was open to the public.

Councillor West announced the 50th Annual Richmond Hill Winter Carnival will be held February 2 to 4, 2018 at the Mill Pond Park and highlighted the planned events. Councillor West extended an invitation for all to attend and encouraged participants to purchase a button for $2 for a chance to win prizes, noting all proceeds go to the Richmond Hill Winter Carnival.

3.

Introduction of Emergency/Time Sensitive Matters

There were no emergency/time sensitive matters raised by Members of Committee.

4.

Adoption of Agenda

• Moved by: Regional and Local Councillor Spatafora

  That the agenda be adopted as distributed by the Clerk.

  Carried Unanimously

5.

Disclosure of Pecuniary Interest and General Nature Thereof

Councillor West declared a pecuniary interest on Agenda Item 11.7 regarding the 2018 Community and Cultural Grant Program (Staff Report SRCS.18.02) as he is a Board member of one of the organizations listed to receive a grant. Councillor West did not participate in the discussion or voting on this item.

6.

Identification of Items Requiring Separate Discussion

Committee consented to separate Items 11.2, 11.3, 11.4, and 11.7 for discussion.

7.

Adoption of Remainder of Agenda Items

On a motion of Regional and Local Councillor Spatafora, Committee adopted those Items not identified for separate discussion.

8.

Public Hearing

There were no public hearings.

9.

Presentations

9.1

Presentation by Vlad Gaiu, Manager, Energy and Waste, regarding an update on the Corporate Energy Management and LED Project

Terry Rickets, Director, Asset Management Planning and Environment Services, provided introductory remarks regarding the Corporate Energy Management Update, highlighting Richmond Hill’s annual operating costs for electricity and natural gas for Town facilities and the streetlighting network. T. Ricketts introduced Vlad Gaiu, Manager, Energy and Waste and advised he would present an update on the Town’s corporate energy management plan which aimed to reduce costs and manage greenhouse gas emissions.

Vlad Gaiu, Manager, Energy and Waste, provided a detailed overview of the Town’s facility energy consumption trends, municipal requirements to the Green Energy Act, 5-year energy reduction and implementation plan, and the energy audit results and implementation strategy. V. Gaiu concluded the presentation by providing an update on the LED conversion project and next steps.

• Moved by: Mayor Barrow

  That the presentation by Terry Ricketts, Director, Asset Management Planning and Environment Services, and Vlad Gaiu, Manager, Energy and Waste, regarding an update on the Corporate Energy Management and LED Project, be received with thanks.

  Carried Unanimously

10.

Delegations

10.1

Colin McLachlan, Development Manager, Mansouri Group, regarding the Application to Demolish House at 41 Elgin Mills Road East - (refer to Agenda Item 11.2) 

Colin McLachlan, Development Manager, on behalf of Mansouri Group, noted that he addressed the Heritage Richmond Hill Committee on December 5, 2017, regarding the application to demolish the house at 41 Elgin Mills Road East. He advised they were the new operators of Chrysler Richmond Hill and stated that the house on the property had no significance to William Neal, but rather the dealership that he brought to the community. He indicated that it would be fitting to recognize the dealership to continue the legacy on the property without designating the house. Mr. McLachlan advised of discussions with staff for a site plan application and that he had retained a planning company who specifically dealt with the automotive sector. Mr. McLachlan requested that Committee defer this matter to continue discussions with staff on a site plan application and work together towards an appropriate commemorative memorial in recognition of Mr. William Neal.

11.

Committee and Staff Reports

11.1

Minutes - Youth Action Committee meetings held on November 22, 2017 and December 6, 2017

• Moved by: Regional and Local Councillor Spatafora

  That the minutes of the Youth Action Committee meetings held on November 22, 2017 and December 6, 2017, be adopted as circulated.

  Carried Unanimously

11.2

Extract - Heritage Richmond Hill Committee HRH#08-17 held on December 5, 2017

• Moved by: Regional and Local Councillor Hogg

  a) That the application to demolish the William Neal House located at 41 Elgin Mills Road East be denied;

  b) That prior to issuance of a Building Demolition Permit for only the accessory structures occupying 41 Elgin Mills Road East, the owner be required to install a 6 foot tall secured chain link fence encircling (at a distance of 2 metres from) the William Neal House to the Town’s satisfaction.
• Moved by: Councillor West

  That consideration of the motion by Regional and  Local Councillor Hogg be referred directly to the January 29, 2018 Council Meeting.

   
• Moved by: Regional and Local Councillor Spatafora

  That the motion to refer be amended to read as follows:

  That consideration of the motion by Regional and Local Councillor Hogg be referred directly to the January 29, 2018, Council Meeting and staff be directed to provide Council with answers to the questions raised by Committee, including questions pertaining to the withdrawal of a demolition permit.

   

  Carried
• Moved by: Councillor West

  That consideration of the motion by Regional and Local Councillor Hogg be referred directly to the January 29, 2018, Council Meeting and staff be directed to provide Council with answers to the questions raised by Committee, including questions pertaining to the withdrawal of a demolition permit.

   

  Carried Unanimously

11.3

SRPRS.18.006 – 41 Elgin Mills Road East - Heritage Designation By-law

• Moved by: Councillor West

  That staff report SRPRS.18.006, regarding 41 Elgin Mills Road East, Heritage Designation By-law, be referred to the January 29, 2018, Council Meeting.

  Carried

11.4

SRCAO.18.01 – Review of Policies Under Section 270 of the Municipal Act, 2001 – Revised Delegation Policy

• Moved by: Regional and Local Councillor Hogg

  That staff report SRCAO.18.01 regarding the Review of Policies Under Section 270 of the Municipal Act, 2001, Revised Delegation Policy, be referred back to staff to provide additional information and a presentation at a future meeting.

  Carried Unanimously

11.5

SRCFS.18.001 - Semi-Annual Report - Non Competitive Acquisitions

• Moved by: Regional and Local Councillor Spatafora

  a) That staff report SRCFS.18.001, regarding semi-annual report for non-competitive acquisitions, be received for information purposes only.

  Carried Unanimously

11.6

SRCFS.18.004 - Approval of Non-Competitive Acquisition for IT Professional Resources

• Moved by: Regional and Local Councillor Spatafora

  a) That the contract for the provision of professional resources for the implementation of specific IT projects to be carried out in 2018, be awarded non-competitively to TEEMA Solutions Group for a cost not exceeding $500,000 (exclusive of taxes) to provide Town of Richmond Hill external resources (Project Manager, Change Manager, Business Analyst, Quality Assurance) to work on the 2018 approved projects, pursuant to Procurement Policy By-Law 113-16, Appendix “B”, item (g) as the purchase is exceptionally advantageous to the Town;

  b) That the Mayor and the Clerk be authorized to execute any and all necessary documentation to effect the contract upon the recommendation of the Commissioner of Corporate and Financial Services.

   

  Carried Unanimously

11.7

SRCS.18.02 - 2018 Community and Cultural Grant Program

• Moved by: Regional and Local Councillor Hogg

  a) That the Community and Cultural Grant applications listed in Appendix “A” to staff report SRCS.18.02, be received;

  b) That Community and Cultural Grants totaling $65,000 be provided to the following organizations and individual artists:

  • Elgin West Seniors Association - $2,000
  • Home on the Hill Supportive Housing - $3,500
  • ImprovAbility! - $2,100
  • Richmond Hill Canoe Club - $3,500
  • Richmond Hill Lawn Bowling Club - $1,400
  • The Amici Circle of Friends - $2,800
  • York Region Senior Tamils' Centre - $3,000
  • Andrea End - $1,400
  • Bindu Shah - $3,000
  • Habon Jibril - $1,000
  • Josephine Vaccaro-Chang - $600
  • Lilita Tannis - $2,500
  • Oleg Samokhin - $1,500
  • Artucate Canada - $3,000
  • Association of Iranian Canadians For Nowruz Festivals - $2,000
  • Chorus York - $4,000
  • High Notes Avante Productions - $3,500
  • International Watercolour Society - $4,000
  • Opera York - $4,500
  • Richmond Hill Centennial Pipe Band - $1,500
  • Richmond Hill Concert Band - $1,500
  • Richmond Hill Group of Artists - $1,500
  • Richmond Hill Philharmonic Orchestra - $3,000
  • Shadowpath Theatre Productions - $3,000
  • Toronto Chinese Ai Yue Philharmonic Arts Center - $2,500
  • York Region Chamber Music - $2,700
  Carried Unanimously

11.8

SRPRS.18.008 – Request for Approval – Zoning By-law Amendment – Joseph Simao and Vivian Chan Simao - 94 and 98 Bond Crescent – Town File D02-17010

• Moved by: Regional and Local Councillor Spatafora

  a) That the Zoning By-law Amendment application submitted by Joseph Simao and Vivian Chan Simao for the lands known as Lots 1 and 2, Registered Plan 561 (Municipal addresses: 94 and 98 Bond Crescent), Town File D02-17010, be approved, subject to the following:

  i) That the subject lands be rezoned from Residential Urban (RU) Zone under By-law 1275, as amended, to Single Detached Six (R6) Zone, under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in Staff Report SRPRS.18.008;

  b) That the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.

  Carried Unanimously

11.9

SRPRS.18.011 - Request for Approval – Zoning By-law Amendment and Site Plan Amendment Applications – 1857481 Ontario Inc. - 386, 396 and 400 Highway 7 East – Town Files D02-17025 and D06-17064

• Moved by: Regional and Local Councillor Spatafora

  a) That the Zoning By-law Amendment application submitted by 1857481 Ontario Inc. to remove the Holding (H) provisions from the Zoning By-law affecting the lands known as Part of Lot 11, Concession 2, E.Y.S (Municipal Addresses: 386, 396 and 400 Highway 7 East), Town File D02-17025, be approved;

  b) That Council approve servicing allocation for 354 persons equivalent population (172 units) to the subject lands;

  c) That all comments concerning the related Site Plan Amendment application, Town File D06-17064, be referred back to staff.

  Carried Unanimously

11.10

SRPRS.18.012 - Request for Approval – Draft Plan of Condominium – Siteline (9211 Bayview) Inc. - 9211 Bayview Avenue – Town File D05-12007 (19CDM(R)-12007)

• Moved by: Regional and Local Councillor Spatafora

  a) That the proposed draft Plan of Condominium (Common Element) submitted by Siteline (9211 Bayview Ave) Inc. for lands known as Block 1, Registered Plan 65M-4501 (Municipal Address: 9211 Bayview Avenue), Town File D05-12007 (19CDM(R)-12007), be draft approved subject to the following conditions:

  i) That draft approval be subject to the conditions as set out in Appendix “A” to staff report SRPRS.18.012;

  ii) That prior to draft approval being granted, the applicant pay the applicable processing fees in accordance with the Town’s Tariff of Fees By-law 79-17;

  iii) That the Mayor and Clerk be authorized to execute the Condominium Agreement referred to in Appendix “A” to staff report SRPRS.18.012.

  Carried Unanimously

11.11

SRPRS.18.020 – Request for Approval – Zoning By-law Amendment Application – Jebraeil Vossoughi – 36 Portage Avenue - Town File D02-16015

• Moved by: Regional and Local Councillor Spatafora

  a) That the Zoning By-law Amendment application submitted by Jebraeil Vossoughi for lands known as Lots 492 and 493, Plan 133 (Municipal Address: 36 Portage Avenue), Town File D02-16015, be approved, subject to the following:

  i) That the subject lands be rezoned from the provisions of By-law 986, as amended, to Semi-Detached One (RD1) Zone, under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.020;

  ii) That the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.

  Carried Unanimously

11.12

SRPRS.18.024- Request for Approval – Zoning By-law Amendment Application – Carol Wilkinson - 23 Long Hill Drive – Town File D02-17023

• Moved by: Regional and Local Councillor Spatafora

  a) That the Zoning By-law Amendment application submitted by Carol Wilkinson for lands known as Lot 17, Plan 5509, municipally known as 23 Long Hill Drive, Town File D02-17023, be approved, subject to the following;

  i) That the subject lands be rezoned from Rural Residential (RR1) Zone under By-law 2325-68, as amended, to Single Detached Six (R6) Zone, under By-law 235-97, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in Staff Report SRPRS.18.024; and,

  ii) That the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.

  Carried Unanimously

11.13

SRPRS.18.023 - Request for Approval – Private Street Naming Application – Stateview Homes (Rialto Towns) Inc. - 168 and 176 Elgin Mills Road West – Town File D15-17054

• Moved by: Regional and Local Councillor Spatafora

  a) That staff report SRPRS.18.023 regarding a Private Street Naming Application submitted by Stateview Homes (Rialto Towns) Inc. for the lands known as Part of Lots 4 and 5, Registered Plan 2404, Town File Number D15-17054, be approved subject to the following:

  i) That the proposed private street names (Deep River Lane (P) and Rainy River Lane (P)) be approved in accordance with SRPRS.18.023;

  ii) That staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the proposed private street names.

  Carried Unanimously

11.14

SRPRS.18.014 - Authorization To Acquire Easement - Corsica Development Inc. - Town File D03-10001

• Moved by: Regional and Local Councillor Spatafora

  a) That the Town acquire an easement over lands being:

  Part of Block 463, Plan 65M–4547, designated as Part 1, Plan 65R–37361, Part of Block 462, Plan 65M–4547, designated as Part 2, Plan 65R–37361, Part of Block 461, Plan 65M–4547, designated as Part 3, Plan 65R–37361, Part of Block 460, Plan 65M–4547, designated as Part 4, Plan 65R–37361, Part of Block 459, Plan 65M–4547, designated as Part 5, Plan 65R–37361, Part of Block 458, Plan 65M–4547, designated as Part 6, Plan 65R–37361, Part of Block 457, Plan 65M–4547, designated as Part 7, Plan 65R–37361, Part of Block 456, Plan 65M–4547, designated as Part 8, Plan 65R–37361, free of all costs and encumbrances.

  b) That part of the foot reserve on Plan 2260, described as Part 4, Plan 65R-10984 be established as a public highway to become part of Hillsview Drive.

  Carried Unanimously

11.15

SRPRS.18.001 - Assumption of Municipal Services - Great Land (Yonge 16th) Inc. - Related Site Plan File: D06-08038 - Town Files L03-GR and L03 -11003

• Moved by: Regional and Local Councillor Spatafora

  a) That the assumption of the external sanitary sewer, located within the existing right of way of 16th Avenue, the 16th Avenue Service Road, and within a Town easement over Part of Lot 41, Concession 1, described as Parts 1 to 4 on Plan 65R-35815, be approved.

  Carried Unanimously

11.16

SRPRS.18.005 - Assumption of Municipal Services - North Valley Developments Ltd - Plan 65M-4321 - File 19T-05008 - Town File D03-05008

• Moved by: Regional and Local Councillor Spatafora

  a) That the assumption of the aboveground and belowground municipal services within Plan 65M-4321 (Subdivision File 19T-05008), be approved;

  b) That the assumption of the external aboveground municipal services within the Bloomington Road road allowance, associated with Subdivision File 19T-05008, be approved;

  c) That the assumption of the external aboveground municipal services within the Paradelle Drive road allowance, and aboveground and belowground municipal services within the Worthington Avenue road allowance, associated with Subdivision File 19T-05008, be approved;

  d) That Finesse Court within the limits of Plan 65M-4321 (Subdivision File 19T-05008), be assumed as public highway.

  Carried Unanimously

11.17

SRPRS.18.040 - Budget Approval for Town Contribution towards Storm Drainage Works - 22 Elm Grove Avenue - Town File B043/16

• Moved by: Regional and Local Councillor Spatafora

  a) That the Town approve a budget in the amount of $100,000.00 as a Town contribution towards storm drainage works required at 22 Elm Grove Avenue, as a condition of approval for the related consent application;

  b) That the source of funding for this budget be the Water Quality Protection Charge Reserve.

  Carried Unanimously

12.

Other Business

There were no other business items.

13.

Emergency/Time Sensitive Matters

There were no emergency/time sensitive matters.

14.

Closed Session

There were no closed session items.

15.

Adjournment

• Moved by: Regional and Local Councillor Spatafora

  That the meeting be adjourned 

  The meeting was adjourned at 7:03 p.m.

  Carried Unanimously