Budget Committee of the Whole Meeting

Minutes

Meeting #:	BCW#01-19
Date:	Tuesday, January 22, 2019 at 1:00 P.m. - 3:00 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

Committee Members Present:

• Mayor Barrow
• Regional and Local Councillor Perrelli
• Regional and Local Councillor DiPaola
• Councillor Beros
• Councillor Muench
• Councillor Liu
• Councillor West
• Councillor Cilevitz
• Councillor Chan

 

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1.

Adoption of Agenda

• Moved by: Councillor Liu

  That the agenda be adopted as distributed by the Clerk with the following addition:

  a) Correspondence from Jeffrey Streisfield, Land Law, dated January 18, 2019, regarding servicing for Muirhead Crescent - Item 4.3

  Carried
• Moved by: Regional and Local Councillor Perrelli

  That Councillor Godwin Chan be appointed as Vice-Chair of Budget Committee of the Whole for the 2018 to 2022 Term of Council.

  Carried Unanimously

2.

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures of pecuniary interest by members of Council under the Municipal Conflict of Interest Act.

3.

Delegations

There were no delegations.

4.

Scheduled Business

4.1

SRCFS.19.002 - 2019 Draft Capital Budget and Forecast

Italo Brutto, Commissioner of Environment and Infrastructure Services, made a presentation regarding the 2019 Draft Capital Budget and Capital Forecast. He reviewed Town-owned assets, capital project development and funding, capital planning, capital investments, capital investment collaboration process, capital budget strategy and approval process. He provided an overview of the 2019 draft capital budget by department including significant projects, capital program funding including grant funded projects, the capital forecast from 2020 to 2028 and forecasted significant projects.

David Dexter, Director, Financial Services and Treasurer, provided Committee with additional information related to the 2019 Draft Capital Budget and Forecast Funding. He highlighted major funding sources for capital, 2019 total capital program funding, 2020 to 2028 capital forecast funding sources, and funding impact. D. Dexter reviewed the tax supported capital reserves, capital asset sustainability strategy, tax supported reserve funds, capital levy comparisons, other funding impacts, and operating budget impact. He concluded the presentation by reviewing next steps and advised that the capital budget would be presented at the February 11, 2019 Council meeting for adoption.

• Moved by: Regional and Local Councillor Perrelli

  a) That the 2019 Draft Capital budget in the amount of $43,961,100, identified in Appendix 'A' to staff report SRCFS.19.002, be approved;

  b) That the 2019 Draft Capital Budget recommended funding sources, identified in Appendix 'D' to staff report SRCFS.19.002, be approved;

  c) That the Harding/Lennox Park Revitalization and the sediment removal projects as identified in the Projects Contingent on Grant Funding List, attached as Appendix 'B' to staff report SRCFS.19.002, be advanced to 2019 if grant funding becomes available;

  d) That the Capital Forecast in the amount of $978,914,700, attached as Appendix 'G' and Appendix 'H' to staff report SRCFS.19.002, and the Capital Grant Contingency List, identified in Appendix 'B' to staff report SRCFS.19.002, be received;

  e) That draft By-Law 3-19, attached as Appendix 'I' to staff report SRCFS.19.002, be referred to the February 11, 2019 Council meeting for adoption.

  Carried

4.2

SRCFS.19.001 - 2018 Capital Project Financial Status Report

David Dexter, Director, Financial Services and Treasurer, provided an overview of the information and recommendations contained in staff report SRCFS.19.001 regarding the 2018 Capital Project Financial Status Report.

• Moved by: Mayor Barrow

  a) That all capital projects listed in Appendix 'A' to staff report SRCFS.19.001;

  i. Be closed;

  ii. Projects with unexpended funds be returned to source(s) as identified; and

  iii. Projects with overspent funds be funded as identified.

  b) That Budget and Funding Adjustments, as noted in Appendix 'B' to staff report SRCFS.19.001, be approved; and

  c) That the Status of Capital Projects List in Appendix 'E' to staff report SRCFS.19.001 be received.

  Carried Unanimously

5.

Adjournment

• Moved by: Regional and Local Councillor Perrelli

  That the meeting be adjourned 

  The meeting was adjourned at 2:32 p.m.

  Carried