Committee of the Whole Meeting

Revised Agenda

Meeting #:	CW#12-18
Date:	Tuesday, September 04, 2018 at 4:30 P.m. - 6:30 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

Chair, Greg Beros, Councillor Ward 1

---

1.

Call to Order

2.

Council Announcements

3.

Introduction of Emergency/Time Sensitive Matters

4.

Adoption of Agenda

5.

Disclosure of Pecuniary Interest and General Nature Thereof

6.

Identification of Items Requiring Separate Discussion

7.

Adoption of Remainder of Agenda Items

8.

Public Hearing

9.

Presentations

9.1

Presentation by Thomas Gettinby, AMCTO Zone 4 Board Director, regarding AMCTO’s E.A Danby Award to the Procurement Team and Town Council

9.2

Presentation by the Integrity Commissioner, ADR Chambers, regarding the proposed Council Code of Conduct and Integrity Commissioner Procedures - Agenda Item 11.5

(Please note this is a 15 minute presentation)

9.3

Presentation by Daniel Olding, Manager, Grants and Strategic Initiatives, regarding the Grants and Funding Status Report - (Staff Report SRCAO.18.19) - Agenda Item 11.14

(Please note this is a 5 minute presentation)

10.

Delegations

10.1

Valerie Petroff, Board Chair, Temperanceville United, regarding the proposed Zoning By-law Amendment Application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street - Item 11.3

10.2

Deborah Alexander, Alexander Planning Inc., representing the applicant, regarding the proposed Zoning By-law Amendment Application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street - Item 11.3

11.

Committee and Staff Reports

11.1

Minutes - Economic Development Task Force Meeting EDTF#03-17 held on October 4, 2017

• The Economic Development Task Force presents its Report EDTF#03-17 for its meeting held on October 4, 2017, and respectfully recommends that the minutes be adopted as circulated.

11.2

Minutes - Youth Action Committee meeting held on June 6, 2018

• The Youth Action Committee presents its Report for its meeting held on June 6, 2018, and respectfully recommends that the minutes be adopted as circulated.

   

11.3

SRPRS.18.160 - Request for Approval - Zoning By-law Amendment Application - Seyed Mohammad Shams and Lida Shahi - 13029 Bathurst Street - File Number D02-15043 (Related File Number D06-15092) - (Proposed By-law 86-18)

(Referred from the July 9, 2018 Council meeting)

• a) That the Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for the lands known as Part of Lot 21, Plan M-807 (municipal address: 13029 Bathurst Street), File Number D02-15043 (Related File Number D06-15092), be approved, subject to the following:

  (i) That a day nursery be added as a stand-alone use for the subject lands zoned “Single Detached Six (R6) Zone” under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.160;

  (ii) That the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment; and,

  (iii) That prior to forwarding the amending Zoning By-law to Council for enactment, the applicant pay the applicable processing fee in accordance with the Town’s Tariff of Fees By-law.

  b) That all comments concerning the related Site Plan application, File Number D06-15092 be referred back to staff. 

11.4

Correspondence from Karen Mitchell, Counter and Mitchell, Barristers and Solicitors, dated August 18 and 21, 2018, regarding the proposed Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street

• a) That the correspondence from Karen Mitchell, Counter and Mitchell, Barristers and Solicitors, dated August 18 and 21, 2018, regarding the proposed Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street, be received.

11.5

Report of the Integrity Commissioner, ADR Chambers, dated August 24, 2018, regarding  comments on Proposed Revisions to Council Code of Conduct and Integrity Commissioner Procedures

• a) That the revised Council Code of Conduct and Integrity Commissioner Procedures, attached to the Report of the Integrity Commissioner dated, August 24, 2018, be approved.

11.6

SRCFS.18.042 - Communication and Mailing Policy for Members of Council, and amendments to the Member of Council Expense Policy

• a) That staff report SRCFS.18.042 regarding the Communication and Mailing Policy for Members of Council, and amendments to the Member of Council Expense Policy be received;

  b) That the Communication and Mailing Policy for Members of Council, attached as Attachment A to staff report SRCFS.18.042, be approved;

  c) That the amended Member of Council Expense Policy, attached as Attachment B to staff report SRCFS.18.042, be approved.

11.7

SRCS.18.20 – Recreation Facility Naming Rights Opportunity

• a) That the Agreement with Futuresign Multimedia Displays Incorporated to include securing interior space naming rights for the Town’s Arena Facilities be approved;

  b) That Council authorize staff to enter into interior space naming rights contracts for Town Arena facilities.

11.8

SRPRS.18.168 - Request for Approval – Draft Plan of Condominium Application – C2C Industrial Properties (GTA) Ltd. - 135 East Beaver Creek Road - File Number D05-18003 (19CDM(R)-18003)

• a) That the proposed draft Plan of Condominium application submitted by C2C Industrial Properties (GTA) Ltd. for lands known as Lot 72 and Part of Lot 71 Plan 65M-2104 (Municipal Address: 135 East Beaver Creek Road) File Numbers D05-18003 (19CDM(R)-18003), be draft approved, subject to the following:

  (i) that draft approval be subject to the conditions as set out in Appendix A to staff report SRPRS.18.168;

  (ii) that prior to draft approval being granted, the applicant pay the applicable processing fees in accordance with the Town’s Tariff of Fees By-law;

  (iii) that the Mayor and Clerk be authorized to execute the Condominium Agreement referred to in Appendix A to staff report SRPRS.18.168.

11.9

SRPRS 18.169 Amendment of Heritage Designating By-Law 410-88 – 34 Oxford Street - File Number D12-07350

• a) That the amendment to By-Law 410-88 as outlined in staff report SRPRS 18.169 under section 30.1 of the Ontario Heritage Act, R.S.O. 1990, c.O.18, as amended, be approved;

  b) That the Clerk:

  provide a copy of the amending by-law to both the Ontario Heritage Trust and the owner;

  cause the amending by-law to be registered against the property;

  update the Municipal Heritage Register, in accordance with the requirements of the Ontario Heritage Act.

11.10

SRPRS.18.171 – Request for Approval – Private Street Naming Application – CIM Developments Inc. – 10747 Bayview Avenue – File Number D15-18008

• a) That staff report SRPRS.18.171 regarding a Private Street Naming Application submitted by CIM Developments Inc. for the lands known as Part of Lot 25, Concession 2, E.Y.S. (Municipal Address: 10747 Bayview Avenue), File Number D15-18008, be approved subject to the following:

  i) That the names “Icelobe” and “Kingspeak” be added to the Council Approved Street Name List;

  ii) That the proposed private street names (Kingspeak Lane (P), Icelobe Lane (P), MacDowell Lane (P), Marchington Lane (P) and Vanderburgh Lane (P)) be approved in accordance with staff report SRPRS.18.171;

  iii) That staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the proposed private street names.

11.11

SRPRS.18.172 – Request for Approval – Private Street Naming Application – Stateview Homes (Kings Landing) Inc. – 272, 286, 296, and 298 King Road, and 4, 6, and 8 Parker Avenue - File Number D15-18022

• a) That staff report SRPRS.18.172 regarding a Private Street Naming Application submitted by Stateview Homes (Kings Landing) Inc. for the lands known as Lots 1, 2, 3 and 4, Plan 563 and Part of Lots 31 and 32, Plan 202 (Municipal Addresses: 272, 286, 296 and 298 King Road, and 4, 6 and 8 Parker Avenue) be approved subject to the following:

  (i) That the name Globemaster be added to the Council Approved Street Name List;

  (ii) That the proposed private street names Firesteel Lane (P) and Globemaster Lane (P) be approved in accordance with staff report SRPRS.18.172;

  (iii) That staff be directed to bring a by-law forward to a regularly scheduled Council meeting to implement the proposed private street names upon finalization of the development applications.

11.12

SRPRS.18.174 - Request for Approval – Draft Plan of Condominium – Livante Holdings (305 Bloomington) Inc. – 251 to 301 Bloomington Road West and 5 to 57 Milbourne Lane (formerly 305 Bloomington Road) - File Number D05-12001 (19CDM(R)-12001)

• a) That the proposed draft Plan of Condominium (Common Element) submitted by Livante Holdings (305 Bloomington) Inc. for lands known as Block 1, Registered Plan 65M-4516 (Municipal Address: 251 to 301 Bloomington Road West and 5 to 57 Milbourne Lane, formerly 305 Bloomington Road, File Number D05-12001 (19CDM(R)-12001), be draft approved subject to the following conditions:

  i) That draft approval be subject to the conditions as set out in Appendix “A” to staff report SRPRS.18.174;

  ii) That prior to draft approval being granted, the applicant pay the applicable processing fees in accordance with the Town’s Tariff of Fees By-law;

  iii) That the Mayor and Clerk be authorized to execute the Condominium Agreement referred to in Appendix “A” to staff report SRPRS.18.174.

11.13

SRPRS.18.176 – Naming of Parks

• a) That the proposed names “Bill Bell Park”, “Flood Farmstead Park” and “Jefferson Salamander Park” be approved in principle for the sites described in staff report SRPRS.18.176;

  b) That the proposed names be advertised in The Liberal newspaper and on the Town’s website with a request for public comments in accordance with the Town’s Policy for Naming and Renaming Town Parks, Open Space and Recreation Facilities;

  c) That staff report back to Council regarding public comments on the proposed names and with final recommendations for naming the sites.

11.14

SRCAO.18.19 - Grants and Funding Status Report

• a) That staff report SRCAO.18.19 regarding the grants and funding status report be received for information purposes.

11.15

SRCAO.18.21 - Federation of Canadian Municipalities’ Municipal Asset Management Program Grant Application

• a) That the Director of Financial Services and Treasurer be authorized to sign and submit an application to the Federation of Canadian Municipalities’ Municipal Asset Management Program for the Asset Management Policy, Strategy and Governance Structure project, and that the following activities be carried out to advance our asset management program as part of this project:

  (i) Staff consultation

  (ii) Maturity assessment

  (iii) Policy, Strategy and Governance Framework

11.16

Proclamation - National Coaches Week - September 22 to 30, 2018

(Not previously proclaimed in the Town of Richmond Hill)

• a) That September 22 to 30, 2018 be proclaimed National Coaches Week in the Town of Richmond Hill.

11.17

Memorandum from K. Kwan, Commissioner, Planning and Regulatory Services, dated August  29, 2018, regarding the proposed Zoning By-law Amendment application, submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street - (refer to Item 11.3)

• a) That the memorandum from Kelvin Kwan, Commissioner, Planning and Regulatory Services, dated August  29, 2018, regarding the proposed Zoning By-law Amendment application, submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street, be received.

12.

Other Business

13.

Emergency/Time Sensitive Matters

14.

Closed Session

15.

Adjournment