Council Meeting Minutes

Meeting #:
Date:	Monday, September 15, 2025 at 2:00 P.m. - 3:00 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

Council Members Present:

• Gloria Collier, Deputy Town Clerk
• Tina Arbuckle, Council/Committee Clerk
• Giovanna Malatesta, Project Manager
• Lena Sampogna
• Karyn Hurley
• Jimmy Chao
• Atul Dhingra

Regrets:

• Ryan Ban

 

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1.

Call to Order/Opening Statement

Mayor Barrow called the meeting to order.

2.

Public Forum (not to exceed 15 minutes) 

Jan Smikt re traffic light.

There were no members of the public who addressed Council during the Public Forum.

3.

Council Announcements

There were no Council Announcements.

4.

Introduction of Emergency/Time Sensitive Matters

There were no emergency/time sensitive matters raised by Members of Council.

5.

Adoption of Agenda

That the agenda be adopted as distributed by the Clerk.

6.

Disclosures of Pecuniary Interest and General Nature Thereof

There were no disclosures of pecuniary interest by Members of Council under the Municipal Conflict of Interest Act.

7.

Adoption of Previous Council Minutes

That the minutes of Council Public Meeting C#xx-xx held on MONTH DAY, YEAR be adopted.

8.

Identification of Items Requiring Separate Discussion

9.

Adoption of Remainder of Agenda Items

10.

Public Hearings

There were no public hearings.

10.1

This is a sample test report for the E2E test.

• Recommendation

  Please approve.

Carried

11.

Presentations

There were no presentations.

12.

Delegations

There were no delegations.

13.

Committee and Staff Reports

13.1

Staff Report - Access Privacy Policy - v6 - FINAL

13.2

Committee of the Whole minutes

13.2.1

SREIS.17.002 – Approval of Phase 2 Expansion – Administration Building

• Recommendation
  Moved by: Tina Arbuckle
  Seconded by: Giovanna Malatesta

  a) That the construction plans for Phase 2 as outlined in SREIS.17.002 be approved;

  b) That the project budget be increased by $50,000;

  c) That staff report back to Council with recommendations for Phase 3 of the construction project.

  In favour:	Gloria Collier, Tina Arbuckle, Giovanna Malatesta, Lena Sampogna, and Karyn Hurley
  Opposed:	Jimmy Chao, and Atul Dhingra

Carried

13.2.2

Staff Report SRCFS.17.998 – Job Description for Council/Committee Coordinators

• Recommendation
  Moved by: Lena Sampogna
  Seconded by: Karyn Hurley

  That the updated job description for the Council/Committee Coordinator position be received.
• Recommendation
  Moved by: Jimmy Chao
  Seconded by: Atul Dhingra

   

  That the main motion be amended to include a report back from staff.

Carried Unanimously

Carried

13.2.3

SRCFS.17.LENA0908 – Lunch Menu

• Recommendation

  That the following vendors be approved:

  Panera Bread

  McDonald’s
• Recommendation

   

  That the main motionbeamendedtoincludeclauseC)asfollows:budgetbeincreasedby$500

13.2.4

Access and Privacy

• Recommendation

  That the report be received

14.

Other Business

There were no other business items.

15.

Emergency/Time Sensitive Matters

There were no emergency/time sensitive matters.

16.

By-laws

That the following By-laws be approved:

17.

Closed Session

There were no closed session items.

17.1

Reason to move into closed session

• Recommendation
  Moved by: Lena Sampogna
  Seconded by: Gloria Collier

  To consider matters relating to increasing the budget for lunch (Councillor Lena's request)

Carried

18.

By-law to Confirm the Proceedings of Council at this Meeting

That By-law xx-xx, A By-law to confirm the proceedings of Council at this meeting, be passed.

19.

Adjournment

That the meeting be adjourned.

The meeting was adjourned at TIME.

• Recommendation
  Moved by: Gloria Collier
  Seconded by: Tina Arbuckle

Carried