Committee of the Whole Meeting
Agenda

CW#16-24

Wednesday, November 20, 2024 at 9:30 A.m. - 12:00 P.m.

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Chair, Councillor Scott Thompson

 

PUBLIC NOTICE

 

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation.

 

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1.

Call to Order

2.

Council Announcements

3.

Introduction of Emergency/Time Sensitive Matters

4.

Adoption of Agenda

5.

Disclosures of Pecuniary Interest and General Nature Thereof

6.

Identification of Items Requiring Separate Discussion

7.

Adoption of the Remainder of Agenda Items

8.

Public Hearing(s)

9.

Presentation(s)

9.1

Presentation by Dan Terzievski, Director, Infrastructure Planning and Development Engineering, and Hubert Ng, Manager, Transportation and Traffic, regarding the Traffic Safety and Operations Strategy Implementation and Monitoring Update

- (refer to Item 11.6)

(Please note this is a 20 minute presentation) 

9.2

Presentation by Chun Chu, Senior Planner, regarding the Final Community Improvement Plan (CIP) for Affordable Housing and Sustainable Design - (refer to Item 11.9)

(Please note this is a 15 minute presentation)

10.

Delegation(s)

11.

Committee and Staff Reports

11.1

Minutes - Heritage Richmond Hill meeting HRH #07-24 held October 3, 2024

• a) That the minutes of Heritage Richmond Hill meeting HRH#07-24 held October 3, 2024, be adopted.

11.2

Extracts - Heritage Richmond Hill meeting HRH#08-24 held November 7, 2024

11.2.1

SRPBS.24.109 - Request to Demolish the Robert Hewison House at 26 Church Street South - City File D12-0750 - (HRH Item 6.1)

• That Heritage Richmond Hill recommends to Council:

  a) That staff report SRPBS.24.109 regarding  Request to Demolish the Robert Hewison House at 26 Church Street South be received;

  b) That Council approve the request to demolish the Robert Hewison House at 26 Church Street South.

11.2.2

Proposed 2025 Heritage Richmond Hill Meeting Schedule - (HRH Item 6.2)

• That Heritage Richmond Hill recommends to Council:

  a) That the proposed 2025 Heritage Richmond Hill Committee meeting schedule be approved.

11.3

SRCFS.24.027 - Renewal and Support Services with Salesforce for CRM

• a) That staff report SRCFS.24.027 regarding Renewal and Support Services with Salesforce for CRM be received;

  b) That the sole source renewal of the City Customer Relations Management (CRM) System hosting license, maintenance and support be awarded non-competitively to Salesforce Corporation (Canada) for a contract duration of five (5) years and a cost not exceeding $695,000, exclusive of taxes, pursuant to Appendix “B” Part I, Section (c) of the Procurement By-law 113-16 in order to ensure compatibility with existing Salesforce Corporation (Canada) software used and maintained by the City of Richmond Hill staff; 

  c) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to affect the contract(s).

11.4

SRCFS.24.053 - Non-Competitive Acquisition, Water Meter Supply, Installation, Maintenance and Reading

• a) That staff report SRCFS.24.053 regarding the Non-Competitive Acquisition for the Water Meter Supply, Installation, Maintenance and Reading be received;

  b) That a contract for the provision of water meter supply, installation, maintenance and reading be awarded non-competitively to Neptune Technology Group Canada Co. pursuant to Appendix “B” Part I Section (c) of the Procurement By-law 113-16 and Article 513 (c) of the Canadian Free Trade Agreement;

  c) That the contract award be for an acquisition value not exceeding $ 3,000,000 exclusive  of H.S.T., pursuant to and for a term of two (2) years, commencing January 1, 2025, and ending December 31, 2026;

  d) That the Commissioner of Corporate and Financial Services be authorized to execute any necessary documentation to effect the contract.

11.5

SRCS.24.16 - 2024-2029 Corporate Energy Plan

• a) That staff report SRCS 24.16 regarding the 2024-2029 Corporate Energy Plan be received,

  b) That the 2024 Corporate Energy Plan be endorsed and implementation of recommended energy efficiency and net zero carbon measures be brought forward for approval through the budget process;

  c) That the energy efficiency and GHG emissions targets for new City facilities and major retrofits, as described in the 2024 Corporate Energy Plan, be adopted.

11.6

SRIES.24.007 - Traffic Safety and Operations Strategy Implementation and Monitoring Update

• a) That staff report SRIES.24.007 regarding Traffic Safety and Operations Strategy Implementation and Monitoring Update be received;

  b) That Council approve the 18 traffic calming locations for traffic calming in 2025, as outlined in Attachment 2 to SRIES.24.007;

  c) That Council approve a boulevard ‘Slow Down’ sign pilot program as outlined in staff report SRIES.24.007.

11.7

SRIES.24.009 - Traffic Regulation Changes on City Streets (Speed Limit and Parking)

• a) That staff report SRIES.24.009 regarding Traffic Regulation Changes on City Streets be received;

  b) That Council approve the speed limit and parking regulation changes outlined in staff report SRIES.24.009;

  c) That By-law 129-24 (Attachment 3 to staff report SRIES.24.009) be enacted to amend the Speed Restrictions - Roads By-law, as amended (Municipal Code Chapter 1126) in order to reduce the speed limit on the identified roads to 40 km/h;

  d) That By-law 130-24 (Attachment 4 to staff report SRIES.24.009) be enacted to amend the Parking Regulation By-law, as amended (Municipal Code Chapter 1116) in order to implement the recommended parking regulation changes.

11.8

SRPBS.24.092 - Park Naming Report (Heron View Park)

• a) That the proposed name “Heron View Park” be approved in principle for the site described in staff report SRPBS.24.092;

  b) That the proposed name “Heron View Park” be advertised on the City’s website with request for public comments in accordance with the City’s Policy for Naming and Renaming Parks, Open Space and Recreational Facilities;

  c) That staff report back to Council regarding public comments on the proposed “Heron View Park” name and with a final recommendation for naming the site.

11.9

SRPBS.24.103 - Request for Approval - Community Improvement Plan for Affordable Housing and Sustainable Design 

• a) That staff report SRPBS.24.103 regarding the Community Improvement Plan for Affordable Housing and Sustainable Design, be received;

  b) That the Community Improvement Plan Project Area (Proposed By-law 133-24, attached as Appendix A to staff report SRPBS.24.103) and the Community Improvement Plan for Affordable Housing and Sustainable Design (Proposed By-law 134-24, attached as Appendix B to staff report SRPBS.24.103), be approved.

11.10

SRPBS.24.112 - Request for Approval - Private Street Naming Application - 2706379 Ontario Limited - 12600 Bayview Avenue - City File AA-24-0051

• a) That staff report SRPBS.24.112 regarding a Private Street Naming Application submitted by 2706379 Ontario Limited for the lands known as Block 226, Registered Plan 65M-3802 (municipal address: 12600 Bayview Avenue) be approved subject to the following: 

  1. That the proposed private street Baldwin Ransom Lane (P) be approved in accordance with staff report SRPBS.24.112; and
  2. That staff be directed to bring forward a by-law to implement the approval of the street name in accordance with staff report SRPBS.24.112.

11.11

SRPBS.24.113 - Request for Approval - Private Street Naming Application - Deergate Holdings Inc. - 11546 Leslie Street - City File AA-24-0053

• a) That staff report SRPBS.24.113 regarding a Street Naming Application submitted by Deergate Holdings Inc. for the lands known as Part of Lot 31, Concession 2, E.Y.S. (municipal address: 11546 Leslie Street) be approved subject to the following:

  1. That the proposed private street Douglas Sanders Lane (P) be approved in accordance with staff report SRPBS.24.113; and
  2. That staff be directed to bring forward a by-law to implement the approval of the street name in accordance with staff report SRPBS.24.113.

11.12

SRCM.24.13 - Richmond Hill Service Charter

• a) That the Richmond Hill Service Charter as outlined in staff report SRCM.24.13 be approved.

12.

Other Business

13.

Emergency/Time Sensitive Matters

14.

Adjournment