Committee of the Whole Meeting
Agenda

CW#07-25

Wednesday, May 07, 2025 at 9:30 A.m. - 12:00 P.m.

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Chair, Councillor Castro Liu

 

PUBLIC NOTICE

 

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation.

 

---

1.

Call to Order

2.

Council Announcements

3.

Introduction of Emergency/Time Sensitive Matters

4.

Adoption of Agenda

5.

Disclosures of Pecuniary Interest and General Nature Thereof

6.

Identification of Items Requiring Separate Discussion

7.

Adoption of the Remainder of Agenda Items

8.

Public Hearing(s)

8.1

SRCFS.25.011 - Tax Adjustments under Section 357 and Section 358 of the Municipal Act, 2001

• a) That taxes amounting to $53,245.75 be written off pursuant to the provisions of Section 357 of the Municipal Act, 2001;

  b) That taxes amounting to $789.39 be written off pursuant to the provisions of Section 358 of the Municipal Act, 2001;

  c) That applicable penalty and interest be adjusted accordingly; and,

  d) That the Treasurer be directed to adjust the accounts receivable accordingly.

9.

Presentation(s)

10.

Delegation(s)

11.

Committee and Staff Reports

11.1

Minutes - Accessibility Advisory Committee meeting AAC#01-25 held February 20, 2025

• a) That the minutes of the Accessibility Advisory Committee meeting AAC#01-25 held February 20, 2025, be adopted.

11.2

SRIES.25.008 - Site Alteration Permit Process for 10 Residential Units or Less and Site Alteration Bylaw Update

• a) That staff report SRIES.25.008 be received;

  b) That strictly for the purposes of Zoning By-law 190-11, the Commissioner of Infrastructure and Engineering Services shall be considered the successor office of the Commissioner of Planning and Building Services, to confirm that municipal services are available for buildings or structures in accordance with the provisions of Zoning By-law 109-11;

  c) That Site Alteration By-law 47-25, attached as Attachment 1, to staff report SRIES.25.008 be enacted;

  d) That Bylaw 166-07 (Municipal Code Chapter 967) and all amendments thereto be repealed;

  e) That the Mayor and Clerk are authorized to execute development agreements with registered owner(s) of lands subject to a site alteration permit which are required to demonstrate adequate municipal servicing under the provisions of Zoning By-law 109-11 and adequate grading and drainage conditions for a site alteration permit processed under Site Alteration By-law 47-25 (Municipal Code Chapter 967), upon the recommendation of the Commissioner of Infrastructure and Engineering Services;

  f) That Council authorize the acquisition of those lands and/or easements required pursuant to a condition of a development agreement entered into with a registered property owner to satisfy requirements of Zoning By-law 109-11 or Site Alteration By-law 47-25 (Municipal Code Chapter 967).

11.3

SRPBS.25.031 - Request for Approval – Zoning By-law Amendment and Draft Plan of Subdivision Applications – Jefferson Heights Estates Limited - 12, 24, 36 Beech Avenue and 319 Harris Avenue 

- City Files D02-18014 and D03-18007 (Related City Files D06-20009 and D05-20004)

• a) That the Zoning By-law Amendment and draft Plan of Subdivision applications submitted by Jefferson Heights Estates Limited for the lands known as Part of Lots 54 to 57, Plan 1916, and Lot 1, Plan 65M-2071 (Municipal Addresses: 12, 24 and 36 Beech Avenue, 319 Harris Avenue), City Files D02-18014 and D03-18007 be approved, subject to the following:

  1. that the subject lands be rezoned from Urban (UR) Zone under By-law 128-04, as amended, to Semi-Detached One (RD1) Zone, Multiple Residential One (RM1) Zone, Open Space (O) Zone and Environmental Protection Area One (EPA1) Zone under By-law 235-97, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in Staff Report SRPBS.25.031;
  2. that the draft amending Zoning By-law attached hereto as Appendix “B” be finalized to the satisfaction of the Commissioner of Planning and Building Services and be brought forward to the May 14, 2025 Council meeting for enactment;
  3. that pursuant to Section 34(17) of the Planning Act, Council deem that no further notice be required with respect to any necessary modifications to the draft amending Zoning By-law to implement the proposed development on the subject lands;
  4. that the Plan of Subdivision as depicted on Map 7 to Staff Report SRPBS.25.031 be draft approved subject to the conditions set out in Appendix “C” to this report; and,
  5. that prior to draft approval being granted, the applicant pay the applicable processing fee in accordance with the City’s Tariff of Fees By-law, as amended.

11.4

SRPBS.25.047 - Request for Approval – Zoning By-law Amendment Application – Peter An Dung and Ling Huang Chun – 11198 Bayview Avenue - City File ZBLA-24-0004

• a) That the Zoning By-law Amendment application submitted by Peter An Dung and Ling Huang Chun for lands known as Lot 3, Registered Plan 4007 (Municipal Address: 11198 Bayview Avenue), City File: ZBLA-24-0004, be approved, subject to the following:

  1. that the lands be rezoned from Rural Residential One (RR1) Zone under By-law 2325-68, as amended, to Residential Single Family Six (R6) Zone and Flood (F) Zone under By-law 184-87, as amended, and that the amending Zoning By-law establish site specific standards as outlined in Appendix “B” to Staff Report SRPBS.25.047;  
  2. that the draft Zoning By-law Amendment attached hereto as Appendix “B” be finalized to the satisfaction of the Commissioner of Planning and Building Services and be brought forward to the May 14, 2025 Council meeting for consideration and enactment; and,
  3. that pursuant to Section 34(17) of the Planning Act, Council deem that no further notice be required with respect to any necessary modifications to the draft amending Zoning By-law to implement the proposed development on the subject lands.

12.

Other Business

12.1

Member Motion - Regional and Local Councillor DiPaola - Automated Speed Enforcement Program Timing

Moved by: Regional and Local Councillor DiPaola

• Whereas, in November of 2024 Council received Staff Report SRCS.24.15, which outlined plans for an Automated Speed Enforcement (“ASE”) Program consistent with recommendations of the City’s Traffic Safety and Operations Strategy (Staff Report SREIS.23.005);

  Whereas, Staff Report SRCS.24.15 included direction for staff to report back in 2025 with an update on the ASE Program, and indicated that staff are working toward a target Go Live implementation date for the City ASE Program of Q2 2026;

  Whereas, York Region currently has 3 ASE cameras in operation on Regional Roads in Richmond Hill;

  Whereas, York Region intends to install 2 more cameras in Richmond Hill in 2025, and cameras at additional sites in 2026, with a target of covering all school zones on Regional roads by 2027; and

  Whereas, implementing ASE cameras on City streets in 2027 would provide a gradual phase-in of cameras across Richmond Hill to encourage compliance with speed limits and enhance road safety.

  Now Therefore Be It Resolved:

  That the work toward implementation of an Automated Speed Enforcement Program continue, and that the staff report back on the implementation be extended to follow deployment of the Regional cameras, with a revised target for going live with City ASE cameras in 2027.

12.2

Member Motion - Councillor Davidson - Return of Council Members to In-Person Council and Committee of the Whole Meetings with Limited Remote Participation

Moved by: Councillor Davidson

• Whereas the City of Richmond Hill and Council value transparency, professionalism, and effective governance; and

  Whereas regular Council and Committee of the Whole meetings provide a critical forum for civic engagement, decision-making, and leadership; and

  Whereas the City’s annual meeting schedule, posted each December, includes 18 Council meetings and 18 Committee of the Whole meetings — typically one meeting per week — with a two-month summer recess and no scheduled meetings during that period; and

  Whereas the advantages of in-person meetings include:

  • Enhanced Engagement and Communication: Facilitating clearer dialogue, stronger interpersonal connections among Members and with the public, and allowing for protests and in-person demonstrations of support; and
  • Improved Accountability and Professionalism: Encouraging presence, focus, and commitment to municipal business; and
  • More Focused Discussions: Reducing distractions and improving the quality of debate and decision-making; and
  • Stronger Relationships and Team Building: Building rapport among Council Members, staff, and the public through informal discussions and cooperative interactions before and after meetings; and
  • Strengthened Community Connections: Demonstrating commitment to the community and fostering shared responsibility through face-to-face civic responsibility; and

  Whereas this policy reinforces the City of Richmond Hill and Council’s commitment to accountability, effective governance, Member well-being, and public engagement by upholding an in-person meeting standard while allowing limited flexibility for virtual attendance when necessary; and

  Whereas while remote participation can be a valuable supplementary tool, it is not a replacement for the dynamics and advantages of in-person governance.

  Now Therefore Be It Resolved:

  1. That the Procedure By-law 125-23, as amended, (the “Procedure By-law") be further amended:

  1. 1. To require that Members of Council attend all regularly scheduled Council and Committee of the Whole meetings of the City of Richmond Hill in person; and
     2. To permit Members of Council to attend up to three (3) Council meetings and three (3) Committee of the Whole meetings virtually per calendar year; and
     3. To permit additional virtual attendance for medical reasons or inclement weather upon notice to the Mayor and Clerk.

  2. That the Clerk place a By-law to make necessary amendments Procedure By-law on a future Council agenda with an effective date of September 3, 2025.

13.

Emergency/Time Sensitive Matters

14.

Adjournment