Council Meeting
Revised Agenda

C#25-23

Wednesday, July 12, 2023 at 10:00 A.m. - 2:00 P.m.

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Mayor David West

PUBLIC NOTICE

 

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

 

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

 

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation. 

 

Public Forum: Any person who wishes to speak to Council on a matter not on the agenda must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Persons wanting to address Council during the Public Forum portion of the meeting must register by sending an email to [email protected] or by using the on-line form found on Richmondhill.ca. Public Forum participation can be in-person, or electronically by video conference or telephone. A maximum of five persons will be allowed to register for the Public Forum on a first come first serve basis.

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1.

Call to Order

2.

Land Acknowledgement

We are gathering on lands that have been home to First Nations Peoples from time immemorial. We acknowledge that what we now call Richmond Hill is on the Treaty Lands and Territory of the Mississaugas of the Credit First Nation and the Mississauga and Chippewa Nations of the Williams Treaty. We alsorecognize that we are on part of the traditional territories of the Haudenosaunee and the Huron Wendat.

We would also like to acknowledge all First Nation, Inuit and Métis peoples from across North America, also known as Turtle Island, who now reside in the City of Richmond Hill. We are committed to rebuilding constructive and cooperative relationships.

3.

National Anthem

4.

Public Forum (not to exceed 15 minutes) 

4.1

Matthew Piazza, 105 Leyburn Avenue, regarding traffic calming measures in the Westbrook community

5.

Council Announcements

6.

Introduction of Emergency/Time Sensitive Matters

7.

Adoption of Agenda

8.

Disclosures of Pecuniary Interest and General Nature Thereof

9.

Adoption of Previous Council Minutes

9.1

Council Public Meeting C#23-23 held June 20, 2023

9.2

Council Meeting C#24-23 held June 28, 2023

10.

Identification of Items Requiring Separate Discussion

11.

Adoption of Remainder of Agenda Items

12.

Public Hearings

12.1

Complaint under the Development Charges Act, 1997 - Terra Hill Ambulatory Surgical and Medical Centre - 9355 Leslie Street - File D06-21076

12.1.1

Correspondence from Valdemar Nickel, NORR Architects & Engineers Limited, dated June 12, 2023, regarding development charges levied on Site Plan Application #D06-21076 

• a) That the correspondence from Valdemar Nickel, NORR Architects & Engineers Limited, dated June 12, 2023, regarding development charges levied on Site Plan Application #D06-21076 be received.

12.1.2

SRCFS.23.037 – Section 20 Development Charges Act, 1997 - Complaint by Terra Hill Ambulatory Surgical and Medical Centre - 9355 Leslie Street - File D06-21076 and D06-22057

• a) That Council dismiss the Development Charge Complaint lodged by Terra Hill Ambulatory Surgical and Medical Centre.

12.1.3

Delegations received regarding the Development Charges Complaint

• The following individuals have registered as a delegation to address Council regarding Item 12.1:

  1. Michael McConnell, property owner, 9355 Leslie Street;

  2. Valdemar Nickel, NORR Architects & Engineers Limited.

13.

Presentations

14.

Delegations

14.1

Delegations received regarding the Request for Direction: Community Pickleball Hub Planning - (Item 15.2.3)

• The following individuals have registered as a delegation to address Committee regarding Item 15.2.3:

  1. Michael Bowcott, 435 Easy Street.
  2. Nara Oeur, 3903-898 Portage Parkway.
  3. Norm Larrett, 708-9201 Yonge Street.
  4. Justin Lin, 16 Shallmar Gardens.

14.2

Delegations received regarding the proposed Official Plan and Zoning By-law Amendment Applications submitted by Sabella Ridge Estates Inc. for 10684 and 10692 Yonge Street - (refer to Item 15.2.6)

• The following individuals have registered as a delegation to address Committee regarding Item 15.2.6:

  1. Howard Doughty, 10 Cheval Court.
  2. Alex Wong, 35 Leno Mills Avenue.
  3. Max Haroon, 53 Arten Avenue.
  4. Wafaa Gurges, 5 Creekview Avenue.
  5. Guanghua Chen, 16 Vonamo Road.
  6. Danny Pollak, 87 Arten Avenue.
  7. David Jiang, 17 Creekview Avenue.
  8. Mark Wang, 81 Arten Avenue.
  9. Tom Muench, 259 Taylor Mills Drive South.
  10. Sharon Yuan, 17 Creekview Avenue.
  11. John Li, 206 Brookside Road.
  12. Christina Tao, 47 Arten Avenue.
  13. Firouzeh Samari, 55 Arten Avenue.

15.

Committee and Staff Reports

15.1

Minutes - Budget Committee of the Whole meeting BCW#04-23 held June 27, 2023

• That the minutes of Budget Committee of the Whole meeting BCW#04-23 held June 27, 2023 be adopted as circulated and the following recommendations be approved:

15.1.1

SRCFS.23.029 - Year-End Operating Results as of December 31, 2022 - (BCW Item 4.1)

• a) That the 2022 Operating Results overview be received for information purposes;

  b) That the 2022 Operating Budget carryforward items of $212,700 listed in Appendix “B” be approved and carried over to the 2023 Operating Budget;

  c) That the 2022 Operating Fund Covid-related deficit of $3,045,400 be fully funded from the Safe Restart Agreement funds; and

  d) That the surplus allocation as detailed in Appendix “C”, be approved:

  1. 2022 Operating Fund surplus of $1,059,800 be transferred to the Tax Rate Stabilization Reserve;
  2. 2022 Water & Wastewater Fund surplus of $536,000 be transferred to the Water Rate Stabilization Reserve;
  3. 2022 Stormwater Management Fund deficit of $1,936,400 be funded from the Water Quality Protection Reserve Fund.

15.1.2

SRCFS.23.030 – 2022 Investment Portfolio Results - (BCW Item 4.2)

• a) That staff report SRCFS.23.030 regarding the 2022 Investment Portfolio Results be received for information purposes.

15.1.3

SRCFS.23.032 - 2022 Reserve and Reserve Fund Status - (BCW Item 4.3)

• a) That staff report SRCFS.23.032 regarding the 2022 Reserve and Reserve Fund Status, be received for information purposes;

  b) That for administration purposes, the following reserve fund realignments be approved:

  i) Performance for International Events Reserve Fund be merged with Theatre Repair and Replacement Reserve Fund;

  ii) New Civic Building Reserve Fund be merged with 225 EBC Stabilization Reserve;

  iii) Crosby Entrance Reserve be closed; and

  iv) The respective by-laws be repealed and their corresponding accounts be closed.

15.1.4

SRCFS.23.035 - 2022 Development Charges, Cash in Lieu of Parkland and Community Benefits Charge Reserve Funds Statement - (BCW Item 4.4)

• a) That staff report SRCFS.23.035 regarding the 2022 Development Charges, Cash in Lieu of Parkland and Community Benefits Charge Reserve Funds Statement, be received for information purposes; and

  b) That the 2022 Development Charges, Cash in Lieu of Parkland and Community Benefits Charge Reserve Funds Statement be made available to the public on the City of Richmond Hill website as outlined in staff report SRCFS.23.035.

15.1.5

SRCFS.23.034 – 2024 Capital and Operating Budget Strategy - (BCW Item 4.5)

• a) That staff report SRCFS.23.034, regarding the 2024 Capital and Operating Budget Strategy, be received;

  b) That staff present a 2024 Draft Capital Budget that:

  1. Continues to manage the City’s capital program reflective of corporate priorities;
  2. Maximizes all funding from external sources, development charges and reserve funding;
  3. Proposes funding not to exceed:
     1. $31 million from Tax Supported Reserve Funds
     2. $23 million from Development Charges Reserve Funds
     3. $9 million from Cash-in-Lieu of Parkland Reserve Fund

  c) That staff present a 2024 Draft Operating Budget that:

  1. Supports Council priorities;
  2. Utilizes the budget considerations outlined in staff report SRCFS.23.034 as a guideline;
  3. Proposes a tax rate increase target of up to 3%, excluding the Capital Asset Sustainability Levy;
  4. Staff identify service level changes to meet the guideline;
  5. Proposes a Capital Asset Sustainability Levy in the operating budget equivalent to 1.5% tax rate increase.

  d) That staff present a 2024 Draft Water & Wastewater Budget that reflects the wholesale rate increase from Region of York and approved factors from the Water/Wastewater Financial Plan;

  e) That staff present a 2024 Draft Stormwater Management Budget that reflects the new stormwater management funding and rate structure;

  f) That staff be directed to proceed with the 2024 Budget process in accordance with the timetable outlined in Appendix “A” and guidelines described in staff report SRCFS.23.034.

• A recorded vote was taken on the remaining clauses:

15.2

Minutes - Committee of the Whole CW#08-23 held July 5, 2023

• That the minutes of Committee of the Whole meeting CW#08-23 held July 5, 2023, be adopted as circulated and the following recommendations be approved:

15.2.1

SRPI.23.019 - 2023/2024 Pole-Mounted Radar Message Board Program Locations - (CW Item 11.1)

• a) That the following 18 locations be approved for the installation of pole-mounted speed radar board signs as part of the Radar Message Board program for 2023/2024:

  1. Worthington Avenue, from Bloomington Road to Pagean Drive
  2. Red Cardinal Trail, from Bloomington Road to Jocada Court
  3. Milos Road from Amaranth Court to Phillips View Crescent [S]
  4. Oldhill Street from Mandel Crescent [N] to Forestside Court
  5. Newkirk Road from Centre Street East to Major Mackenzie Drive East
  6. Yorkland Street from Bernard Avenue to Justus Drive
  7. Boake Trail from Delevan Court to Frank Court
  8. Redstone Road from Frank Endean Road to Jaguar Gate
  9. Toporowski Avenue from Leslie Street to Maraca Drive
  10. Brookside Road from Cedar Springs Drive to Chantilly Crescent
  11. Mill Street from Ellery Drive/Neighbourly Lane to Pine Trees Court
  12. Tower Hill Road from Brass Drive to Edelweiss Avenue
  13. Springhead Gardens from Denava Gate to Lillooet Crescent [W]
  14. Garden Avenue from Cambridge Crescent to Hunters Point Drive
  15. Stockdale Crescent from Bathurst Street to Georgian Bay Street/Hart Street
  16. Bantry Avenue from Red Maple Road to Yonge Street
  17. High Tech Road from Red Maple Road to Yonge Street
  18. Valleymede Drive from Briggs Avenue to Strathearn Avenue

15.2.2

SRPI.23.059 - Request for Approval - Implementation of Bills 109, 23 and 97 - Revised Development Application Review and Approval Process - (CW Item 11.2) - (Proposed By-law 76-23 and 77-23)

• a) That staff report SRPI.23.059 regarding Request for Approval - Implementation of Bill 109, Bill 23 and Bill 97 - Revised Development Application Review and Approval Process, be received;

  b) That the City’s revised development application review process - Collaborative Application Process (CAP) in response to the changes imposed through the Province’s approval of Bills 109, 23 and 97 be endorsed;

  c) That the funding and staff resource request to be drawn from the Tax Rate Stabilization Reserve, as outlined in staff report SRPI.23.059, be approved;

  d) That the Amendment to the Tariff of Fees By-law, attached as Appendix 'H' to staff report SRPI.23.059, be approved;

  e) That Site Plan Control By-law 76-23, attached  as Appendix 'I' to staff report SRPI.23.059, be approved;

  f) That staff be directed to bring forward an amended Delegation By-law, delegating approval authority of municipal servicing allocation, Site Plan review for proposals on Regional roads, Municipal Street Naming, Removal of Holding (‘H’) symbols and Minor Heritage Alterations to the Commissioner of Planning and Infrastructure as outlined in staff report SRPI.23.059;

  g) That staff be authorized and directed to do all things necessary to give effect to this resolution.

15.2.3

SRPI.23.063 - Request for Direction: Community Pickleball Hub Planning - (CW Item 11.3)

• a) That staff report SRPI.23.063 regarding Community Pickleball Hub Planning be received;

  b) That staff be directed to prepare a 2025 Capital Budget request to initiate the Tennis and Pickleball Strategy;

  c) That $280,200 from the Cash-in-Lieu of Parkland Reserve Fund be allocated to a capital account to facilitate seasonal operation of the ten (10) pickleball courts at Richmond Green and pickleball planning to 2026;

  d) That the Richmond Hill David Dunlap Observatory Park community pickleball hub be paused to allow time to monitor the impact of the outdoor pickleball facility improvements being made between 2022 and 2024, and to facilitate further detailed analysis of the City’s combined tennis and pickleball needs through the preparation of the Tennis and Pickleball Strategy directed by the 2022 Parks Plan.

15.2.4

SRPI.23.071 - Request for Approval - Zoning By-law Amendment Application - King South-East Developments 295 Inc. - 295 King Road - City File D02-21013 - (CW Item 11.4) -  (Proposed By-law 75-23)

• a) That the Zoning By-law Amendment application submitted by King South-East Developments 295 Inc. for the lands known as Lot 3, Plan M-38 (municipal address: 295 King Road), City File D02-21013, be approved, subject to the following:

  1. That the subject lands be rezoned from Residential Urban (RU) Zone under By-law 1275, as amended, to Multiple Residential One (RM1) Zone under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as set out in Appendix 'B' to staff report SRPI.23.071; and,
  2. That the amending Zoning By-law be brought forward to the July 12, 2023 Council Meeting for enactment.

15.2.5

SRPI.23.072 - Request to Terminate and Deregister a Site Plan Agreement - 2493862 Ontario Inc. - 141 Wildwood Avenue - City File SP-23-0012 - (CW Item 11.5)

• a) That staff report SRPI.23.072 be received and that the request made by 2493862 Ontario Inc. to deregister the Site Plan Agreement made between The Corporation of the City of Richmond Hill and 2493862 Ontario Inc. for lands known as Part of Lot 16, Plan 288 (municipal address: 141 Wildwood Avenue), City File SP-23-0012, be approved;

  b) That the Mayor and Clerk be authorized to execute a Termination Agreement with 2493862 Ontario Inc. upon written recommendation of the Commissioner of Planning and Infrastructure.

15.2.6

SRPI.23.073 - Request for Approval - Official Plan and Zoning By-law Amendment Applications - Sabella Ridge Estates Inc. - 10684 and 10692 Yonge Street - City Files D01-20004 and D02-20010 - (CW Item 11.6) - (Proposed By-law 79-23)

• a) That the revised Official Plan and Zoning By-law Amendment applications submitted by Sabella Ridge Estates Inc. for lands known as Part of Lots 53 and 54, Registered Plan 1931 (municipal addresses: 10684 and 10692 Yonge Street), City Files D01-20004 and D02-20010, be approved, subject to the following:

  1. That the City’s Official Plan be amended to include site specific policies as outlined in staff report SRPI.23.073;
  2. That the draft Official Plan Amendment, attached as Appendix 'B' to staff report SRPI.23.073, be finalized and brought to the July 12, 2023 Council meeting for consideration and adoption;
  3. That the subject lands be rezoned from General Commercial One (GC1) Zone and Third Density Residential (R3) Zone to Multiple Residential Six Density (RM6) Zone under By-law 2523, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPI.23.073;
  4. That prior to the amending Zoning By-law being finalized and brought forward to a Council meeting for consideration and enactment, the applicant submit and receive approval of a Site Plan application to the satisfaction of the Commissioner of Planning and Infrastructure;
  5. That pursuant to Section 34(17) of the Planning Act, Council deem that no further notice be required with respect to any necessary modifications to the draft amending Zoning By-law to implement the proposed development on the subject lands; and
  6. That the authority to assign municipal servicing allocation to the proposed development to be constructed on the subject lands be delegated to the Commissioner of Planning and Infrastructure subject to the City’s Interim Growth Management Strategy, and that the assigned municipal servicing allocation be released in accordance with the provisions of By-law 109-11.

15.2.7

SRCFS.23.025 - Collection of Water Arrears from Multi-Residential Bulk Accounts - (CW Item 11.7) - (Proposed By-law 56-23)

• a) That staff report SRCFS.23.025 regarding the Collection of Water Arrears from Multi-residential Bulk Accounts be received;

  b) That By-law 94-11 Section 29 (5) be repealed and amended to:

  1. If water is supplied to more than one party through a single Meter, the account for the water and wastewater supply shall be paid by the Owner(s) of the property. In the case of non-payment, the water charges may be transferred to the individual property tax roll, based on a pro-rata share for each unit that reflects the unit owner’s share of the common elements and expenses, as set out in the condominium declaration. The City Treasurer or designate may exempt units, in whole or in part, from their proportionate share of Water arrears where such units are directly supplied with metered Water.
  2. Prior to transferring, a past due notice at least fourteen (14) days following the due date be issued to property management, condo board, or condo management representatives;
  3. If the charges remain unpaid after thirty-five (35) days subsequent to the due date, the City shall provide a notice to all individual property owners prior to the transfer;
  4. If the charges remain unpaid after fifty-six (56) days subsequent to the due date, the City may transfer the arrears to individual property owners and charge an administration fee on the bulk account as specified in the Tariff of Fees By-Law;

  c) That draft By-law 56-23, attached as Appendix 'A' to staff report SRCFS.23.025, be enacted to amend By-Law 94-11 Section 29 (5), Appendix B, to adopt the Collection of Water Arrears from Multi-residential accounts.

15.2.8

Correspondence from Babak Reihanypour, Shier Media, dated June 18, 2023, regarding a Request to Deem an Event Municipally Significant - Persian Food Festival - (CW Item 11.8)

• a) That the correspondence from Babak Reihanypour, Shier Media, dated June 18, 2023, regarding a Request to Deem an Event Municipally Significant - Persian Food Festival, be received;

  b) That the Persian Food Festival, scheduled to be held on August 5-7, 2023, be deemed an event of Municipal Significance in order for the Persian Food Festival to obtain a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario (AGCO) to be utilized at the Persian Food Festival.

15.2.9

Correspondence received regarding the proposed Official Plan and Zoning By-law Amendment Applications submitted by Sabella Ridge Estates Inc. for 10684 and 10692 Yonge Street - (CW Item 11.9)

• That the following correspondence regarding the proposed Official Plan and Zoning By-law Amendment Applications submitted by Sabella Ridge Estates Inc. for 10684 and 10692 Yonge Street be received:

  1. Dan Pollak and Alina Blufshtein, 115 Arten Avenue, dated June 28, 2023.
  2. Max Haroon, Coordinator, Arten and Creekview Neighbourhood, dated June 30, 2023.
  3. Huiju Gao (Lucy), 49 Arten Avenue, dated July 1, 2023.
  4. Betty and Richard Sarantopoulos, 8 Creekview Avenue, dated July 2, 2023.
  5. Hai Xiang Wang and Min Sun, 16 Creekview Avenue, dated July 2, 2023.
  6. XiuQin Xue, 80 Arten Avenue, dated July 3, 2023.
  7. Christina Tao, 47 Arten Avenue, dated July 3, 2023.
  8. Robert Livingstone, 98 Arten Avenue, dated July 4, 2023.
  9. Bruno Colozza, 101 Arten Avenue, dated July 4, 2023.

15.2.10

Correspondence regarding the Implementation of Bills 109, 23 and 97, Revised Development Application Review and Approval Process - (CW Item 11.10)

• That the following correspondence regarding the Implementation of Bills 109, 23 and 97, Revised Development Application Review and Approval Process, be received:

  1. Victoria Mortelliti, BILD, dated July 4, 2023.

15.2.11

Correspondence regarding the Request for Direction: Community Pickleball Hub Planning - (CW Item 11.11)

• That the following correspondence regarding the Request for Direction: Community Pickleball Hub Planning, be received:

  1. Gloria Boxen, Richmond Hill resident, dated July 4, 2023.

15.3

SRS.23.05 - Conveyance of Easements located on Bethesda Sideroad from Metrolinx

• a) That the Mayor and Clerk be authorized to execute any and all documents as may be required to implement the conveyance of easements as shown on draft Reference Plan prepared by J.D. Barnes Limited (Reference No. 22-21-873-00) dated December 7, 2022 from Metrolinx upon the written recommendation of the City Manager.

15.4

SRPI.23.076 – Request for Approval – Deeming By-law Application – Eugene and Marie Sturino – 83 Elm Grove Avenue - City File DEEM-23-0001 - (Proposed By-law 80-23)

• a) That Staff Report SRPI.23.076 be received and that the Deeming By-law Application submitted by Eugene and Marie Sturino for the lands known as Lot 5, Plan M-1563 (Municipal Address: 83 Elm Grove Avenue), City File DEEM-23-0001, be approved; and,

  b) That staff be directed to bring forward a Deeming By-law to the July 12, 2023 Council meeting for consideration and enactment.

15.5

Additional correspondence received regarding the Request for Direction: Community Pickleball Hub Planning - (refer to Item 15.2.3)

• That the following correspondence regarding the Request for Direction: Community Pickleball Hub Planning, be received:

  1. Chuck Allen, 3 Caliber Court, Nobleton, dated July 5, 2023 and July 10, 2023.
  2. Guy Man, 11 Millhouse Court, Maple, dated July 5, 2023.
  3. Dan Cho, 20 Lanebrooke Crescent, dated July 9, 2023.
  4. Harry He, 52 Summitcrest Drive, dated July 10, 2023.
  5. Larry James, 812-75 Weldrick Road East, dated July 10, 2023.
  6. Irv and Patricia Klajman, 34 Mayan Avenue, dated July 10, 2023.
  7. Karen Ashton, 174 Mill Pond Court, dated July 10, 2023.
  8. Randee Sorbo, 25 Moodie Drive, dated July 10, 2023.
  9. Annette Hinrichs Pymm, 118 Palmer Avenue, dated July 11, 2023.
  10. Mindy Berchansky, 117 Novella Road, Concord, dated July 11, 2023.

  11. Arlene Potashner, 65 Millhouse Court, dated July 11, 2023.

  12. Dr. Mark Potashner, 65 Millhouse Court, dated July 11, 2023.
  13. Sarah Shulman, 135 Sanibel Crescent, Vaughan, dated July 11, 2023.
  14. Melvyn Strang, 11 Townsgate Drive, Thornhill, dated July 11, 2023.
  15. Steve Anker, 75 Belvedere Crescent, dated July 11, 2023.
  16. Xiaoying Piao, 253 Selwyn Road, dated July 11, 2023.
  17. Vivian Chunhui Li, 54 Ridgestone Drive, dated July 11, 2023.
  18. Ilene Thai le Hoang, 11 Earl Goodyear Road, dated July 11, 2023.
  19. Abraham Wong, 76 Nahanni Drive, dated July 11, 2023.
  20. Terence Chun, 589 North Lake Road, dated July 11, 2023.

15.6

Additional correspondence received regarding the proposed Official Plan and Zoning By-law Amendment Applications submitted by Sabella Ridge Estates Inc. for 10684 and 10692 Yonge Street - (Item 15.2.6)

• That the following correspondence regarding the proposed Official Plan and Zoning By-law Amendment Applications submitted by Sabella Ridge Estates Inc. for 10684 and 10692 Yonge Street be received:

  1. Ya Hong Xue, 106 Arten Avenue, dated July 4, 2023.

   

16.

Other Business

16.1

Member Motion - Councillor Thompson - Member of Council Expense Policy Analysis

• Moved by: Councillor Thompson 

  Whereas the Member of Council Expense Policy guides the expenditures that support Members of Council in performing their diverse roles and in representing their constituents; and

  Whereas Members of Council are provided with the flexibility to allocate resources in the most efficient way to meet their own particular requirements; and

  Whereas the responsibility for determining the appropriateness of expenses rests with the individual Elected Official; and

  Whereas Members of Council are accountable to the public; and

  Whereas the Member of Council Expense Policy makes clear the responsibility of each Member of Council to submit eligible expenses, ensure compliance with other City policies, submit all receipts and information, and to not exceed their annual budget; and

  Whereas the Members of Council Expense Policy was last revised in February 2020; and

  Whereas it appears there are limited mechanisms for the City to recuperate expenses that may be deemed ineligible or exceeding budget; and

  Whereas Council has the obligation to protect the interests of City of Richmond Hill tax payers to ensure fairness, accountability, transparency and mitigate financial exposure to the City; and

  Whereas reviewing the Member of Council Expense Policy demonstrate Council’s commitment to the protection of public funds.

  Now Therefore Be It Resolved That:

  Staff be directed to conduct a high level analysis on the areas in which Constituency accounts are spent since the Member of Council Expense Policy last revision, and report back by Q3 2023 with recommendations on how to improve the policy to best align with Council’s intention of transparent and accountable allocation of public funds to conduct City business.

16.2

Member Motion - Councillor Thompson - Member of Council Events Policy Analysis

• Moved by: Councillor Thompson

  Whereas the Member of Council Events Policy establishes rules for all Council-led Events that ensure fairness, accountability and transparency; and

  Whereas the Council-led Events are not to be directly funded from any City budget; and

  Whereas the Member is responsible for any expenses related to his or her Council-led Event that exceeds the sponsorship for that event; and

  Whereas the Council-led Events will be consistent with the principles and rules of the Council Code of Conduct; and

  Whereas the Member of Council Events Policy was approved in May 2021; and

  Whereas Council has the obligation to protect the interests of City of Richmond Hill tax payers to ensure fairness, accountability, transparency and mitigate financial exposure to the City; and

  Whereas reviewing the Member of Council Events Policy demonstrate Council’s commitment to the protection of public funds.

  Now Therefore Be It Resolved That:

  Staff be directed to conduct a high-level analysis on the areas in which Events accounts are spent since the adoption of the Member of Council Events Policy, and report back in Q3 2023 with recommendations on how to improve the policy to best align with Council’s intention that ensures fairness, accountability and transparency.

17.

Emergency/Time Sensitive Matters

18.

By-laws

18.1

By-law 56-23 - A By-Law to amend 94-11 – Rules and Regulations Covering the Maintenance, Construction, and Operations of the Waterworks and Wastewater system to include notification to individual property owners

Explanation: Item 15.2.7

18.2

By-law 75-23 - A By-law to Amend By-law 313-96, as amended, of The Corporation of the City of Richmond Hill and By-law 1275, as amended, of the former Township of King

Explanation: Item 15.2.4

18.3

By-law 79-23 - A By-law to Adopt Amendment 43 to the Richmond Hill Official Plan

Explanation: Item 15.2.6

18.4

By-law 80-23 - A By-law of The Corporation of the City of Richmond Hill to designate a part of a Plan of Subdivision pursuant to Subsection 50(4) of the Planning Act, thereby deeming that part of that Plan not to be a Registered Plan of Subdivision

Explanation: Item 15.4

18.5

By-law 76-23 - A By-law to establish a Site Plan Control Area, to define classes of development that may be undertaken without the approval of plans and drawings and to delegate authority in relation to approvals pursuant to the Planning Act

Explanation: Item 15.2.2

18.6

By-law 77-23 - A By-Law to Amend By-Law 83-22 being a By-Law to authorize Fees or Charges for Certain Services (Tariff of Fee By-Law)

Explanation: Item 15.2.2

19.

Closed Session

19.1

Resolution to Move into Closed Session and General Nature Thereof:

• That Council move into Closed Session:

  a) To consider matters regarding a proposed or pending acquisition or disposition of land by the municipality or local board in Ward 4, pursuant to Section 239(2)(c) of the Municipal Act, 2001.

19.2

Resolution to Reconvene in Open Session

19.3

Adoption of Recommendations Arising from the Closed Session Meeting

20.

By-law to Confirm the Proceedings of Council at this Meeting

20.1

By-law 81-23

21.

Adjournment