Council Meeting
Revised Agenda

C#14-23

Wednesday, March 29, 2023 at 10:00 A.m. - 2:00 P.m.

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Mayor David West

PUBLIC NOTICE

 

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

 

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

 

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation. 

 

Public Forum: Any person who wishes to speak to Council on a matter not on the agenda must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Persons wanting to address Council during the Public Forum portion of the meeting must register by sending an email to [email protected] or by using the on-line form found on Richmondhill.ca. Public Forum participation can be in-person, or electronically by video conference or telephone. A maximum of five persons will be allowed to register for the Public Forum on a first come first serve basis.

 

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1.

Call to Order/National Anthem

2.

Public Forum (not to exceed 15 minutes) 

3.

Council Announcements

4.

Introduction of Emergency/Time Sensitive Matters

5.

Adoption of Agenda

6.

Disclosures of Pecuniary Interest and General Nature Thereof

7.

Adoption of Previous Council Minutes

7.1

Council Meeting C#11-23 held March 8, 2023

7.2

Special Council Meeting C#12-23 held March 21, 2023

8.

Identification of Items Requiring Separate Discussion

9.

Adoption of Remainder of Agenda Items

10.

Public Hearings

11.

Presentations

12.

Delegations

13.

Committee and Staff Reports

13.1

Minutes - Committee of the Whole meeting CW#02-23 held March 22, 2023

• That the minutes of Committee of the Whole meeting CW#02-23 held March 22, 2023, be adopted as circulated and the following recommendations be approved:

13.1.1

Minutes - Official Plan Update Committee meeting OPUC#02-22 held March 29, 2022 - (CW Item 11.1)

• a) That the minutes of the Official Plan Update Committee meeting OPUC#02-22 held March 29, 2022, be adopted. 

13.1.2

Minutes - Heritage Richmond Hill Committee meeting HRH#07-22 held September 6, 2022 - (CW Item 11.2)

• a) That the minutes of the Heritage Richmond Hill Committee meeting HRH#07-22 held September 6, 2022, be adopted. 

13.1.3

SRCM.23.03 - Richmond Hill Diversity, Equity and Inclusion (DEI) Strategy and Action Plan - (CW Item 11.3)

• a) That the City of Richmond Hill’s Diversity, Equity and Inclusion (DEI) Strategy and Action Plan, attached in Appendix A to SRCM.23.03, be approved.

13.1.4

SRCM.23.04 – Richmond Hill Land Acknowledgement - (CW Item 11.4)

• a) That the following statement be implemented as the City’s Official Land Acknowledgement:

  We are gathering on lands that have been home to First Nations Peoples from time immemorial. We acknowledge that what we now call Richmond Hill is on the Treaty Lands and Territory of the Mississaugas of the Credit First Nation and the Mississauga and Chippewa Nations of the Williams Treaty. We also recognize that we are on part of the traditional territories of the Haudenosaunee and the Huron Wendat.   

  We would also like to acknowledge all First Nation, Inuit and Métis peoples from across North America, also known as Turtle Island, who now reside in the City of Richmond Hill. We are committed to rebuilding constructive and cooperative relationships;

  b) That this Land Acknowledgement be read by the Chair at Regular Council meetings prior to the National Anthem, and by the Mayor or designate at all City-led events through Cultural Services where there is an official welcome with Council and local dignitaries;

  c) That Council amend Article 5 of the Procedure By-law No. 74-12 to include the Land Acknowledgement as an Order of Business following the Call to Order and prior to the National Anthem.

13.1.5

SRCM.23.05 – Request for Direction – Official Plan and Zoning By-law Amendment Applications – Metroview Developments (GARDEN) Inc. - 8700 and 8710 Yonge Street – City Files D01-18007 and D02-18033 - (CW Item 11.5)

• a) That the Ontario Land Tribunal be advised that Council does not support the revised Official Plan and Zoning By-law Amendment applications submitted by Metroview Developments (GARDEN) Inc. for lands known as Part of Lots 1, 2, 3 and 4, Registered Plan 1984 (Municipal Addresses: 8700 and 8710 Yonge Street), City Files D01-18007 and D02-18033 for the principle reasons outlined in staff report SRCM.23.05;

  b) That City staff and the applicant continue discussions towards a resolution of the outstanding appeals and the submission of a revised development proposal that is supportable and represents good planning; and,

  c) That appropriate City staff be directed to appear at the Ontario Land Tribunal in support of Council’s position concerning the subject applications.

13.1.6

SRCFS.23.012 - 2022 Council and Committee Remuneration and Expenses - (CW Item 11.6)

• a) That staff report SRCFS.23.012, regarding 2022 Council and Committee Remuneration and Expenses, be received.

13.1.7

SRCFS.23.014 – Amendments to the Committee of Revision Terms of Reference - (CW Item 11.7)

• a) That Staff Report SRCFS.23.014 regarding Amendments to the Committee of Revision Terms of Reference be received.

  b) That Council approve the Revised Committee of Revision Terms of Reference attached as “Attachment B” to staff report SRCFS.23.014.

13.1.8

SRCS.23.01 - 2022 Municipal Drinking Water Reporting - (CW Item 11.8)

• a) That SRCS.23.01 containing various 2022 Municipal Drinking Water Reporting documents including the Summary Report required by Schedule 22 of O. Reg. 170/03 be received.

  b) That the “City of Richmond Hill Drinking Water Annual Report 2022” (Appendix 1 to SRCS.23.01) required under Section 11 of O. Reg. 170/03 be received and made available to the public on the City’s website.

  c) That the Ministry of the Environment, Conservation and Parks Distribution System Drinking Water Inspection Report 2022 for Richmond Hill’s drinking water system as contained in Appendix 2 to SRCS.23.01 be received.

  d) That the Quality Management System Report  2022 (Appendix 3 to SRCS.23.01) required by the Drinking Water Quality Management Standard, be received.

  e) That the Operational Plan attached to SRCS.23.01 as Appendix 4 be endorsed.

13.1.9

SRPI.23.028 - Extension of Non-Competitive Public Engagement Contract for the Official Plan Update - (CW Item 11.9)

• a) That Council approve the extension of the contract with LURA Consulting until such time as engagement regarding all amendments to the Official Plan as itemized in the Council endorsed City Plan Key Directions Report are adopted by Council.

  b) That additional funds in the amount of $55,000 (exclusive of taxes) be approved for addition to the contract with LURA Consulting (SS-1910330) in accordance with Council’s approval of the 2023 Capital budget.

  c) That the Commissioner of Planning and Infrastructure be authorized to execute any necessary documentation to effect the amendment to the existing contract with LURA Consulting.

13.1.10

SRPI.23.030 – Request for Approval – Zoning By-law Amendment Application – Farhad Fani-Molky and Parivash Kalantari – 53 Sunset Beach Road – City File D02-17020 - (CW Item 11.10) - (Proposed By-law 34-23)

• a) That the Zoning By-law Amendment application submitted by Farhad Fani-Molky and Parivash Kalantari for lands known as Lot 16, Registered Plan 203 (Municipal Address: 53 Sunset Beach Road), City File D02-17020, be approved, subject to the following:

  1. that the subject lands be rezoned to Single Detached Six (R6) Zone under Zoning By-law No. 313-96, as amended, as set out in Appendix “B” to Staff Report SRPI.23.030; and,
  2. that the amending Zoning By-law be brought forward to a future Council meeting for consideration and enactment.

13.1.11

SRPI.23.034 – Request for Comments – Site Plan Application – Mahin Emadi Khiav – 429 16th Avenue - City File D06-19030 - (CW Item 11.11)

• a) That the Site Plan application submitted by Mahin Emadi Khiav for the lands known as Part of Lot 17, Plan 3806 (Municipal Address: 429 16th Avenue), City File D06-19030), be received for information purposes only and that all comments be referred back to staff.

13.1.12

Correspondence regarding the Member Motion submitted by Mayor West, with respect to Bird Friendly City and World Migratory Bird Day - (CW Item 11.12)

• That the following correspondence regarding the Member Motion submitted by Mayor West with respect to Bird Friendly City and World Migratory Bird Day, be received:

  a) Cheryl and Harry Lewandowski, 17 Gallacher Avenue; Karen Oreto, 47 Blyth Street; and Kathleen and Mike Wong, 169 Parkston Court, dated March 17, 2023.

13.1.13

Correspondence regarding Richmond Hill Land Acknowledgement - (CW Item 11.13)

• That the following correspondence received regarding Richmond Hill Land Acknowledgment, be received:

  a) Sharon Chisholm, 81 Shaftsbury Avenue, dated March 20, 2023.

13.1.14

Member Motion - Mayor West - Bird Friendly City and World Migratory Bird Day - (CW Item 12.1)

• Whereas in the last 50 years, North American bird populations have dropped by more than 25% and three billion birds, including species that live in towns and cities, are gone due to predation by domestic cats, car and window collisions; and

  Whereas birds play an essential role as pollinators and in maintaining healthy and resilient ecosystems; and

  Whereas Nature Canada has developed a certification standard to certify eligible cities as a “Bird Friendly City” to recognize and celebrate the contributions they have made to save bird lives in their municipalities; and

  Whereas on July 6^th, 2022, Council approved the Updated Environment Strategy which included a new action, 8.4 “Explore policies and initiatives to create a more bird-friendly Richmond Hill”; and

  Whereas on January 1^st, 2023, the City has launched the updated Sustainability Metrics Program which includes two metrics focused on improving design practices to reduce bird mortality in new developments (IB-17: Light Pollution Reduction and IB-18: Bird-Friendly Design); and

  Whereas the City is currently executing bird-friendly activities related to threat reduction, habitat protection and restoration, and community outreach and education; and

  Whereas World Migratory Bird Day is an annual awareness campaign highlighting the need for conservation of migratory birds and their habitat, and celebrating World Migratory Bird Day is a mandatory criteria the City must fulfill in order to be Bird Friendly City certified.

  Now Therefore Be It Resolved:

  1. That Council endorse the City’s efforts to be a certified Bird Friendly City through Nature Canada, and staff be directed to submit an application to Nature Canada;

  2. That World Migratory Bird Day be proclaimed on an annual basis on the second Saturday of May;

  3. That the proclamation be posted on the City’s website and staff be directed to promote the proclamation, and execute a World Migratory Bird Day event, as appropriate; and

  4. That staff be directed to undertake activities to uphold the Bird Friendly City status, including support in the establishment of a community based Bird Team that includes community members and stakeholders and providing an annual report card to Nature Canada on activities related to the City’s Bird Friendly status.

13.2

Extract - Heritage Richmond Hill meeting HRH#02-23 held March 23, 2023

13.2.1

SRPI.23.035 - Heritage Permit - 1370 Elgin Mills Road East (Richmond Hill Railway Station) - (HRH Item 6.1)

(A copy of staff report SRPI.23.035 is attached for Council's reference)

• That Heritage Richmond Hill recommends to Council:

  a) That the Heritage Permit Application to replace the roof of the Richmond Hill Railway Station located at 1370 Elgin Mills Road East, as described in staff report SRPI.23.035, be approved.

13.3

Proclamation - International Dark Sky Week - April 15 to 22, 2023

(Not previously proclaimed in the City of Richmond Hill)

• a) That the week of April 15 to 22, 2023, be proclaimed as International Dark Sky Week, in the City of Richmond Hill.

13.4

SRPI.23.041 – Request for In-Year Budget Approval and Increase to City Financial Contribution for UMESP Sanitary Improvement Project WW-14 - City File D06-20045

• a) That Council authorize and increase the amount of the City’s capital project budget and City’s financial contribution by $995,774 (from $2,788,386 to $3,784,160) for costs associated with the reconstruction of the Harding Boulevard municipal sanitary sewer system improvement project (WW-14);

  b) That $465,525 of the increase be funded through the Sanitary Sewer Repair and Replacement Reserve Fund;

  c) That the $530,249 of increase be funded from the City-wide Engineering Development Charges Reserve Fund;

  d) That staff be directed to include the updated cost of $3,784,160 for the Harding Boulevard sanitary sewer project in the next update to the City-Wide Development Charge By-Law; and

  e) That Council authorize changes to the structure of the tri-party servicing agreement approved under Staff Report SRPI.22.041, whereby the City would only enter into an agreement with Metroview Developments (Harding) Inc.

14.

Other Business

14.1

Member Motion - Regional and Local Councillor Chan - Sunset Clause as part of Site-Specific Zoning By-law Amendments

Moved by: Regional and Local Councillor Chan

• Whereas Council approved the City’s 2031 Municipal Housing Target Pledge at a Special Council Meeting held on March 21, 2023 that demonstrates Richmond Hill’s commitment to collaborate with the Ontario Government and stakeholders to work towards achievement of the assigned target of 27,000 new residential housing units by 2031;

  Whereas Richmond Hill had an approximately 11,000 approved housing units for which applications for building permits had not been received to date;

  Whereas Council is committed to undertaking initiatives under which the City has control of to help accelerate housing supply to help meet the target set out in Richmond Hill’s Housing Target Pledge;

  Now Therefore Be It Resolved:

  That staff be directed to review the feasibility to include sunset clauses in site-specific zoning bylaw amendments and report back at an appropriate time that aligns with the process improvements in building permit process.

15.

Emergency/Time Sensitive Matters

16.

By-laws

16.1

By-law 11-23 - A By-law to assume aboveground and belowground municipal services

Explanation: Approved by Council at its meeting held April 28, 2021 (Delegated Authority - Staff Report SRPI.21.038) - City File L03-06002

16.2

By-law 34-23 - A By-law to Amend By-law 1703, as amended, of the former Township of Whitchurch and By-law 313-96, as amended, of The Corporation of the City of Richmond Hill

Explanation: Agenda Item 13.1.10 - (Staff Report SRPI.23.030)

17.

Closed Session

17.1

Resolution to Move into Closed Session and General Nature Thereof:

• That Council move into Closed Session:

  a) To consider matters relating to the appointment of an Integrity Commissioner, pursuant to Section 239(2)(b), (i) and (k) of the Municipal Act, 2001, as follows:

  i) a personal matters about an identifiable individual, including municipal or local board employees;

  ii) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

  iii) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, with respect to the appointment of an Integrity Commissioner.

17.2

Resolution to Reconvene in Open Session

17.3

Adoption of Recommendations Arising from the Closed Session Meeting

18.

By-law to Confirm the Proceedings of Council at this Meeting

18.1

By-law 44-23

19.

Adjournment