Council Meeting
Revised Agenda

C#36-22

Wednesday, November 23, 2022 at 9:30 A.m. - 12:30 P.m.

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Mayor David West

PUBLIC NOTICE

 

City facilities are open to the public to attend Council and Committee meetings beginning on March 22, 2022. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

 

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

 

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation. 

 

Public Forum: Any person who wishes to speak to Council on a matter not on the agenda must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Persons wanting to address Council during the Public Forum portion of the meeting must register by sending an email to [email protected] or by using the on-line form found on Richmondhill.ca. Public Forum participation can be in-person, or electronically by video conference or telephone. A maximum of five persons will be allowed to register for the Public Forum on a first come first serve basis.

---

1.

Call to Order/National Anthem

2.

Public Forum (not to exceed 15 minutes) 

2.1

Arsham Mojdekanloo, 44 Reaman Street, regarding Municipal Code Chapter 306.1.1 (Animals - Trespassing)

2.2

Galina Gantman, 207 Baker Avenue, regarding issues that are of importance to the residents of Richmond Hill

3.

Council Announcements

4.

Introduction of Emergency/Time Sensitive Matters

5.

Adoption of Agenda

6.

Disclosures of Pecuniary Interest and General Nature Thereof

7.

Adoption of Previous Council Minutes

7.1

Special Council Meeting C#31-22 held September 7, 2022

7.2

Council Public Meeting C#32-22 held September 7, 2022

7.3

Special Council Meeting C#33-22 held September 13, 2022

7.4

Council Meeting C#34-22 held September 14, 2022

8.

Identification of Items Requiring Separate Discussion

9.

Adoption of Remainder of Agenda Items

10.

Public Hearings

11.

Presentations

11.1

Presentation by Mayor West of the William F. Bell Young Entrepreneur Award to Larry Li, founder of Larry's Lawn Mowing Service

12.

Delegations

13.

Committee and Staff Reports

13.1

SRCM.22.06 - Delegated Authority Election Recess Accounting - Reference By-law 86-20 as amended by Bylaw 113-20 (September 15 to November 22, 2022)

• a) That staff report SRCM.22.06 regarding Delegated Authority Election Recess Accounting, be received for information.

13.2

SRCFS.22.028 - 2023 Council and Committee Meeting Schedule

• a) That the proposed 2023 Council and Committee meeting schedule as set out in Appendix ‘A’ to staff report SRCFS.22.028 be approved.

13.3

Memorandum from Stephen M.A. Huycke, Director of Legislative Services/City Clerk, dated November 21, 2022, regarding York Region Council Decision, Bill 23, More Homes Built Faster Act 2022 

• a) That Council provide direction on endorsing York Region Council’s Decision, dated November 10, 2022, in respect to Bill 23, More Homes Built Faster Act 2022, (“Bill 23”) requesting the Province to halt consideration of Bill 23 to enable the opportunity for greater consultation with all stakeholders.

14.

Other Business

14.1

Member Motion - Mayor West - Municipal Campaign Contribution Rebate Program

(Deferred from the April 13, 2022 Council meeting)

Moved by: Mayor West

• Whereas, Campaign contributions made by citizens to any municipal candidate are not eligible for either a provincial or federal tax credit; and

  Whereas, the lack of a tax credit for contributions may be considered as an impediment which limits the ability of municipal candidates to raise funds for their campaign; and

  Whereas,  an increasing number of municipalities, including Markham, Oakville, Toronto, and many others in Ontario, have developed Campaign Rebate programs designed to encourage citizens to donate to candidates of their choice during the municipal election; and

  Whereas, the majority of the current municipal Campaign Rebate programs are established at the beginning of a municipal election cycle, to enable the required funding to be accumulated over a four year budgeting cycle; and

  Whereas, various municipalities have adopted different program elements including different rebate levels, different criteria for candidates to apply for the program, different criteria for citizens to qualify for the rebate program, etc.; and

  Whereas, it is recognized that there would be a requirement to ensure that appropriate systems and staffing would be in place to manage any such Contribution Rebate Program for Richmond Hill.

  Now Therefore Be It Resolved:

  a) That Staff be asked to report back to Council on options to establish a Municipal Elections Campaign Contributions Rebate Program for municipal elections in Richmond Hill, starting with the 2026 Municipal Election; including:

  1. options on the structure of such a program, including recommendations and potential criteria for the various program elements (including, but not limited to, criteria to qualify for a rebate, and maximum rebate levels); and,
  2. potential costs, potential funding sources and any additional information to assist Council in assessing the viability of the program.

  b) That staff be requested to provide an interim report to Council in June, 2022, followed by a final report, incorporating any Council input, by December 2022.

14.2

Member Motion - Mayor West - Deputy Mayor and Alternate Deputy Mayor for the 2022 to 2026 Term

Moved by: Mayor West

• Whereas, Section 4.2 of the Procedure By-law No. 74-12, as amended, (the “Procedure By-law”) provides that Council shall appoint a Deputy Mayor, and that the person so appointed shall normally be the Regional and Local Councillor who received the highest number of votes for that office in the last election as certified by the Clerk; and

  Whereas, Section 4.3 of the Procedure By-law provides that Council may appoint one or more Members to be Acting Mayor for the Term of Council, to act during the absence or inability of both the Mayor and the Deputy Mayor to act;

  Now Therefore Be It Resolved:

  a) That the words “Acting Mayor” in Section 1.1, Section 4.2(c), Section 4.3 and Section 5.7.11 of the Procedure By-law No 74-12, as amended, be replaced with the words “Alternate Deputy Mayor”;

  b) That Regional and Local Councillor Godwin Chan be and is hereby appointed Deputy Mayor for the 2022 to 2026 Term of Council; and

  c) That Regional and Local Councillor Joe DiPaola be and is hereby appointed Alternate Deputy Mayor for the 2022 to 2026 Term of Council.

14.3

Member Motion - Mayor West - Appointment of Members of Council to Boards, Committees and Task Forces for the 2022 to 2026 Term of Council

Moved by: Mayor West

• Whereas Richmond Hill Council has established various Boards, Committees and Task Forces, the membership of which includes Members of Council.

  Now Therefore Be It Resolved:

  a) That the Accessibility Advisory Committee (AAC) Terms of Reference, Committee Composition, be amended to  as follows:

  “The membership of the Committee will be comprised as follows:
  (Note that under the Accessibility for Ontarians with Disabilities Act, 2005, the majority of the members appointed to the Committee must be individuals with disabilities):

  •    two (2) member of Council; and
  •    eleven (11) citizen members.”

  b) That the Members of Council appointed as members of the Accessibility Advisory Committee (AAC) for the 2022 to 2026 Term of Council be:

  1. Ward 1 Councillor Carol  Davidson; and
  2. Ward 5 Councillor Karen Cilevitz.

  c) That the Members of Council appointed as members of the Affordable Housing Strategy Implementation Committee (AHSIC) for the 2022 to 2026 Term of Council be:

  1. Mayor David West (who shall be Chair of AHSIC), and
  2. Regional and Local Councillor Joe DiPaola (who shall be Vice-chair of AHSIC).

  d) That the Members of Council appointed as members of the Audit Committee for the 2022 to 2026 Term of Council be:

  1. Mayor West;
  2. Regional and Local Councillor Joe DiPaola; and
  3. Ward 2 Councillor Scott Thompson.

  e) That Regional and Local Councillor Joe DiPaola be appointed Chair, and Mayor David West be appointed Vice-chair, of the Budget Committee of the Whole (BCW) for the 2022 to 2026 Term of Council.

  f) That the David Dunlap Observatory Park Project Steering Committee Terms of Reference, Committee Composition, be amended to read as follows: “The membership of the Committee will be comprised of: Ward 5 Councillor, Ward 6 Councillor, one (1) additional Members of Council, and 2 community Representatives.

  g) That the Members of Council appointed as members of the David Dunlap Observatory Park Project Steering Committee (DDOP) for the 2022 to 2026 Term of Council be:

  1. Regional and Local Councillor Godwin Chan;
  2. Ward 5 Councillor Karen Cilevitz; and
  3. Ward 6 Councillor Michael Shiu.

  h) That the Members of Council appointed as members of the Economic Development Committee (EDC) for the 2022 to 2026 Term of Council be:

  1. Mayor David West;
  2. Regional and Local Councillor Godwin Chan;
  3. Ward 3 Councillor Castro Liu;
  4. Ward 4 Councillor Simon Cui; and
  5. Ward 6 Councillor Michael Shiu.

  i) That the Members of Council appointed as members of the Heritage Centre Advisory Committee (HCAC) for the 2022 to 2026 Term of Council be:

  1. Mayor David West; and
  2. Ward 4 Councillor Simon Cui.

  j) That the Heritage Richmond Hill (HRH) Terms of Reference, Committee Composition, be amended to replace the words “the Mayor; one (1) additional member but not more than two (2) additional members of Council; as follows” with “Two (2) Members of Council”.”

  k) That the Members of Council appointed as members of Heritage Richmond Hill (HRH) for the 2022 to 2026 Term of Council be:

  1. Ward 1 Councillor Carol  Davidson; and
  2. Ward 5 Councillor Karen Cilevitz.

  l) That the Member of Council appointed as Council Liaison to be appointed as Council Liaison to the Richmond Hill Board of Trade for the 2022 to 2026 Term of Council be Ward 3 Councillor Castro Liu.

  m) That the Members of Council appointed of the Richmond Hill Public Library Board (RHPBL) for the 2022 to 2026 Term of Council be:

  1. Ward 1 Councillor Carol  Davidson;
  2. Ward 2 Councillor Scott Thompson; and
  3. Ward 3 Councillor Castro Liu.

  n) That the Members of Council appointed as Directors of the Village of Richmond Hill Business Improvement Area Board of Management (“BIA”) for the 2022 to 2026 Term of Council be:

  1. Ward 2 Councillor Scott Thompson; and
  2. Ward 4 Councillor Simon Cui.

14.4

Member Motion - Mayor West - Reinstate the Community and Cultural Grant Program

Moved by: Mayor West
Seconded by: Councillor Cilevitz

• WHEREAS the Community and Cultural Grant Program was a recommendation of the 2011 Cultural Plan. In February 2015, Council approved the Community and Cultural Grant Program (amalgamated the Mayors Endowment Fund for the Arts and the City’s Community Grant Program) with an annual funding allocation of $65,000.

  WHEREAS the purpose of the program was to provide project funding to community and cultural organizations, as well as individual artists whose projects support a more vibrant Richmond Hill through the delivery of programs, services or activities.

  WHEREAS applications were eligible to receive a grant to fund 50% of a project, up to a maximum of $5000. Between 2016 and 2019, an average of $2,200 was allocated to 87 applications.

  WHEREAS on February 12, 2020, the previous Council voted not to approve issuing 2020 Community and Cultural Grants.

  WHEREAS the arts and cultural community has suffered over the past three years in the absence of the Community and Cultural Grant Program.

  WHEREAS support for arts and culture is vital to ensure our community remains rich and vibrant with a strong sense of belonging.

  NOW THEREFORE BE IT RESOLVED THAT:

  Staff be directed to include the Community and Cultural Grant Program in the 2023 Operating Budget.

14.5

Member Motion - Mayor West - Add Closed Session Agenda Item to the November 23, 2022 Council Meeting pertaining to the recruitment of a City Manager

Moved by: Mayor West

• That a Closed Session Agenda Item be added to the November 23, 2022 Council agenda to consider personal information about identifiable individuals, and labour relations or employee negotiations related to the recruitment of a City Manager (Sections 239(2)(b) and 239(2)(d) of the Municipal Act, 2001).

14.6

Member Motion - Regional and Local Councillor DiPaola - Communications

Moved by: Regional and Local Councillor DiPaola

• WHEREAS the Liberal newspaper is distributed weekly to many homes in Richmond Hill;

  WHEREAS the City of Richmond Hill has a long tradition of communicating city business through the use of a community bulletin page;

  WHEREAS not all of our residents are able get information through the city’s website;

  NOW THEREFORE BE IT RESOLVED THAT:

  Richmond Hill Council directs the appropriate city staff to report to budget committee with a plan to reinstate the use of a community bulletin page in the Liberal newspaper.

15.

Emergency/Time Sensitive Matters

16.

By-laws

16.1

By-law 126-22 - A By-Law to Repeal By-law 95-13, as amended by By-law 66-18 (Being a By-law to authorize the Designation of 630 King Road (John Love House) under the Ontario Heritage Act)

Explanation: Approved by Council at its meeting held on June 22, 2022 (Staff Report SRPI.22.074)

16.2

By-law 127-22 - A By-Law to Repeal By-law 143-97, as amended by By-law 68-06, (Being a By-law to authorize the designation of the David Hislop House (Old Mill Farm) under the Ontario Heritage Act)

Explanation:  Approved by Council at its meeting held on June 22, 2022 (Staff Report SRPI.22.067)

16.3

By-law 137-22 - A By-Law to levy for Taxes Prior to the Adoption of Budget Estimates

Explanation:  Approved by Council at its meeting held on November 27, 2017 (Staff Report SRCFS.17.047)

17.

Closed Session

17.1

Resolution to Move into Closed Session and General Nature Thereof

• That Council move into closed session:

  a) To consider personal matters about identifiable individuals, including municipal or local board employees, with respect to Citizen Appointments to the Richmond Hill Public Library Board for the 2022 to 2026 Term of Council (Section 239(2)(b) of the Municipal Act, 2001).

17.2

Resolution to Reconvene in Open Session

17.3

Adoption of Recommendations Arising from the Closed Session Meeting

18.

By-law to Confirm the Proceedings of Council at this Meeting

18.1

By-law 145-22

19.

Adjournment