Council Meeting

Minutes

Meeting #:C#07-19
Date:
-
Location:
Council Chambers
225 East Beaver Creek Road
Richmond Hill, Ontario
Council Members Present:
  • Mayor Barrow
  • Regional and Local Councillor DiPaola
  • Regional and Local Councillor Perrelli
  • Councillor Beros
  • Councillor Muench
  • Councillor Liu
  • Councillor West
  • Councillor Chan
Regrets:
  • Councillor Cilevitz

 

1.
Call to Order/Statement
 

The Mayor called the meeting to order at 7:30 p.m.

2.
Public Forum (not to exceed 15 minutes)
 

The following members of the public addressed Council during the Public Forum:

Tom Lee, property owner, regarding the status of the proposed development application for 39 to 97 Carrville Road; and expressed concerns related to the east-west road, parking standards, and Section 37 of the Planning Act. Mr. Lee requested Council reconsider the application in order to reach a settlement in advance of the Local Planning Appeal Tribunal.

Marcia Papa, 83 Alpaca Drive, to review events that occurred following the reprimand of the Ward 5 Councillor at the December 17, 2018 Council meeting, and to express concerns with respect to a possible breach of the Council Code of Conduct by the Ward 5 Councillor.

3.
Council Announcements
 

Councillor West advised of the successful Heritage Centre open house held on February 23rd. He highlighted exhibits that were on display and extended his appreciation to all staff involved with organizing the event.

Councillor West congratulated the Grade 6 students from the Toronto Montessori School for their participation in the annual 360°Kids fundraiser, night of homelessness, to support the organization’s programs for homeless youth.

Councillor West advised of his attendance along with other Council Members at the Mosaic Interfaith, Out of the Cold, event held on February 23rd. He noted the event was well attended and extended his appreciation to the organizers for their success in exceeding their fundraising goal.

4.
Introduction of Emergency/Time Sensitive Matters
 

There were no emergency/time sensitive matters raised by Members of Council.

5.
Adoption of Agenda
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    That the agenda be adopted as distributed by the Clerk with the following addition:

    a) Correspondence received regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to the Change of Council and Committee of the Whole Meeting Time - (Item 13.3)

    Carried

6.
Disclosures of Pecuniary Interest and General Nature Thereof
 

There were no disclosures of pecuniary interest by Members of Council under the Municipal Conflict of Interest Act.

7.
Adoption of Previous Council Minutes
 

7.1
Council Public Meeting C#04-19 held February 6, 2019
This item has attachments. 

1.CPM020619 - Minutes.pdf
1.CPM020619 - Minutes.pdf
  • Moved by:Councillor Chan
    Seconded by:Regional and Local Councillor DiPaola

    That the minutes of Council Public Meeting C#04-19 held on February 6, 2019 be adopted.

    Carried Unanimously

7.2
Council Meeting C#05-19 held February 11, 2019
This item has attachments. 

1.C021119 - Minutes.pdf
1.C021119 - Minutes.pdf
  • Moved by:Councillor Liu
    Seconded by:Regional and Local Councillor DiPaola

    That the minutes of Council Meeting C#05-19 held on February 11, 2019 be adopted.

    Carried

8.
Identification of Items Requiring Separate Discussion
 

Council consented to separate Items 13.1.10, 13.1.12, 13.2 and 14.1 for discussion.

9.
Adoption of Remainder of Agenda Items
 

On a motion of Councillor West, seconded by Regional and Local Councillor DiPaola, Council adopted those items, including the By-laws, not identified for separate discussion.

10.
Public Hearings
 

There were no public hearings.

11.
Presentations
 

11.1
Presentation by Darlene Joslin, Director, Recreation and Culture, and Michael Grit, Theatre Manager, regarding the 2017/2018 Richmond Hill Centre for the Performing Arts Annual Report
 

Michael Grit, Theatre Manager, made a presentation to Council regarding the 2017/2018 season annual report for the Richmond Hill Centre for the Performing Arts which was a celebration of the community and a continued celebration of the 150th anniversary of Confederation. He advised the season featured immense talents in our Town and continued community partnerships. He highlighted the season statistics, including genre and social media breakdown, featured artists, family programming, educational series, summer camp and afterschool programs, and Town events held throughout the year where the Theatre was represented. M. Grit noted the success of the 2017/2018 season and that he looked forward to sharing the highlights of the 2018/2019 season later this year.

  • Moved by:Councillor Chan
    Seconded by:Councillor West

    a) That the presentation by Michael Grit, Theatre Manager, regarding the 2017/2018 season annual report for the Richmond Hill Centre for the Performing Arts be received with thanks.

    Carried

12.
Delegations
 

12.1
Wilhelm Bleek, 136 Centre Street West, regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to the Change of Council and Committee of the Whole Meeting Time - (refer to Item 13.1.10)
 

Wilhelm Bleek, 136 Centre Street West, addressed Council regarding the Member Motion submitted by Regional and Local Councillor DiPoala relating to the change of Council and Committee of the Whole meeting times. Mr. Bleek reviewed his background and interests in attending meetings and acknowledged the options available when unable to attend. Mr. Bleek stated that in his opinion, having the public present at meetings represented democracy and requested Council to consider the impacts the motion could have on public participation.

13.
Committee and Staff Reports
 

13.1
Minutes - Committee of the Whole meeting CW#03-19 held February 19, 2019
This item has attachments. 

1.CW021919 - Minutes.pdf
1.CW021919 - Minutes.pdf

That the minutes of the Committee of the Whole meeting CW#03-19 held February 19, 2019 be adopted as circulated and the following recommendations approved:

13.1.1
Minutes - Youth Action Committee meetings held on December 5, 2018 and January 9, 2019 - (CW Item 11.1)
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    a) That the minutes of the Youth Action Committee meetings held on December 5, 2018 and January 9, 2019, be adopted as circulated.

    Carried

13.1.2
SRCS.19.02 - Community Tennis Club Development - (CW Item 11.2)
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    a) That staff conduct a public meeting on the recommended north area community tennis club location in the West Gormley subdivision;

    b) That staff conduct a public meeting on the recommended David Hamilton Park Community Tennis Club location;

    c) That staff report back to Council with next steps recommendations for implementation.

    Carried

13.1.3
SREIS.19.003 - Waste By-law Update - (CW Item 11.3) - (Proposed By-law 18-19 and Proposed By-law 19-19)
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    a)  That the existing Waste By-Law 159-07, being Chapter 715 of the Town of Richmond Hill Municipal Code, and all subsequent amendments be repealed, and, that the Waste By-Law 18-19 attached as Appendix '1' to staff report SREIS.19.003 be enacted;

    b)  That the Town’s Administrative Monetary Penalty System (AMPS) By-law 69-16 be amended by replacing the existing Schedule 'A' with the new Schedule 'A' attached as Appendix 2 to staff report SREIS.19.003 (By-law 19-19) and that AMPS Penalty Notices for contraventions set out in the new Schedule 'A' may be issued commencing July 1, 2019.

    Carried

13.1.4
SRCFS.19.007 - Approval of a Capital Sustainability Steering Committee - (CW Item 11.4)
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    a) That a Capital Sustainability Steering Committee be established;

    b) That the Capital Sustainability Steering Committee Terms of Reference attached as Appendix “A” to staff report SRCFS.19.007 be approved.

    Carried

13.1.5
SRPRS.19.009 - Assumption of Municipal Services - Centrex Homes Inc. et al - Subdivision File Number 19T-04005 - File Number D03-04005 - (CW Item 11.5) - (Proposed By-law 34-19)
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    a) That the assumption of the aboveground and belowground municipal services within Plan 65M-4172, (Subdivision File Number 19T-04005) be approved;

    b) That the assumption of the external aboveground and belowground municipal services within the existing Birch Avenue road allowance associated with Subdivision File Number 19T-04005, be approved;

    c) That Day Lily Crescent within Plan 65M-4172 be assumed as public highway;

    d) That reserve Blocks 13 and 14 of Plan 65M-4172 (Subdivision File Number 19T-04005), be established as public highway to form part of Day Lily Crescent.

    Carried

13.1.6
SRPRS.19.028 - Authorization to Execute Transfer of Review Agreement with Ministry of the Environment, Conservation and Parks - (CW Item 11.6)
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    a) That the Mayor and Clerk be authorized to execute a Transfer of Review agreement with the Ministry of the Environment, Conservation and Parks to allow the Town to continue to participate in the Transfer of Review Program with the Ministry.

    Carried

13.1.7
SRPRS.19.030 - Request for Approval - Draft Plan of Condominium - Stateview Homes (Rialto Towns) Inc. - 160 to 178 Elgin Mills Road West and 6 to 24 Deep River Lane - File Number D05-16005 - (CW Item 11.7)
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    a)  That the proposed draft Plan of Condominium submitted by Stateview Homes (Rialto Towns) Inc. for lands known as Part of Block 1, Plan 65M-4602 (municipal addresses: 160 to 178 Elgin Mills Road West and 6 to 24 Deep River Lane), File Number  D05-16005, be draft approved, subject to the following:

    (i) That draft approval be subject to the conditions as set out in Appendix “A” to staff report SRPRS.19.030;

    (ii) That prior to draft approval being granted, the applicant pay the applicable processing fee in accordance with the Town’s Tariff of Fees By-law.

    Carried

13.1.8
SRPRS.19.031 - Request for Approval - Zoning By-law Amendment and Deeming By-law Applications - 2370637 Ontario Ltd. - 56 and 58 Maple Grove Avenue - File Numbers D02-18002 and D27-18002 - (CW Item 11.8)
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    a) That the Zoning By-law Amendment and Deeming By-law applications submitted by 2370637 Ontario Ltd. for the lands known as Lots 13 and 14, Plan M-1563 and Block 21 and Part of Block 22, Plan 65M-3372 (municipal addresses: 56 and 58 Maple Grove Avenue), File Number D02-18002 and D27-18002, be approved, subject to the following:

    (i) That the subject lands be rezoned from Residential Urban (RU) Zone under By-law 1275, as amended, to Single Detached Six (R6) Zone under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.19.031;

    (ii)  That the amending Zoning By-law and Deeming By-law be brought forward to a regular Council meeting for consideration and enactment.

    Carried

13.1.9
Regional and Local Councillor DiPaola - Buttonville Airport Letter - (CW Item 12.1)
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    Whereas the safety of our residents is a primary concern of Council; and

    Whereas the Buttonville Airport is in close proximity to populated areas of Richmond Hill; and

    Whereas Cadillac Fairview have announced that Buttonville Airport will remain open for another five years; and

    Whereas Buttonville Airport is not currently operating with the most advanced and safest aeronautical instruments;

    Be it resolved that staff be directed to send a letter on behalf of Richmond Hill urging Buttonville Airport to cease deferring important modern instrument upgrades.

    Carried

13.1.10
Regional and Local Councillor DiPaola - Change of Council and Committee of the Whole Meeting Time - (CW Item 12.2)
 

  • Moved by:Regional and Local Councillor DiPaola
    Seconded by:Councillor Beros

    Whereas Richmond Hill has a full time Council; and

    Whereas the current schedule for Council Meetings and Committee of the Whole was established to accommodate part time councillors; and

    Whereas neighbouring municipalities with full time Councils have Council and Committee of the Whole Meetings during the day; and

    Whereas having staff on-site during Council and Committee of the Whole Meetings offers advantages for commissioners and councillors; and

    Whereas having a business day following the weekend and prior to the meeting is advantageous for staff and Council;

    Therefore be it resolved that Richmond Hill Council and Committee of the Whole meetings will take place on alternate Tuesday's at 1:00 PM on a trial basis from April 2019 until September 2019 , to be reconsidered by Council at that time.

  • Moved by:Councillor Chan
    Seconded by:Councillor West

    That the motion be amended to read as follows:

    Therefore be it resolved that Richmond Hill Committee of the Whole meetings will take place on alternate Tuesday's at 1:00 PM on a trial basis from April 2019 until September 2019, to be reconsidered by Council at that time;

    Be it resolved that Richmond Hill Council meetings will take place on alternate Tuesday's at 7:30 PM on a trial basis from April 2019 until September 2019, to be reconsidered by Council at that time.

     

    In favour: (2)Councillor West, and Councillor Chan
    Opposed: (6)Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Beros, Councillor Muench, and Councillor Liu
    Motion Failed to Carry (2 to 6)
  • Moved by:Regional and Local Councillor DiPaola
    Seconded by:Councillor Beros

    Whereas Richmond Hill has a full time Council; and

    Whereas the current schedule for Council Meetings and Committee of the Whole was established to accommodate part time councillors; and

    Whereas neighbouring municipalities with full time Councils have Council and Committee of the Whole Meetings during the day; and

    Whereas having staff on-site during Council and Committee of the Whole Meetings offers advantages for commissioners and councillors; and

    Whereas having a business day following the weekend and prior to the meeting is advantageous for staff and Council;

    Therefore be it resolved that Richmond Hill Council and Committee of the Whole meetings will take place on alternate Tuesday's at 1:00 PM on a trial basis from April 2019 until September 2019 , to be reconsidered by Council at that time.

    Carried

13.1.11
Regional and Local Councillor DiPaola - Notice of Motion Lead Time - (CW Item 12.3)
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    Whereas Richmond Hill has a full time Council; and

    Whereas a two week lead time is longer than afforded neighbouring full time councils; and

    Whereas this timeline was established before the use of eScribe;

    Therefore be it resolved that the required lead time for notices of Member Motion be submitted to the Office of the Clerk by 12:00 PM, seven (7) calendar days from the applicable Council or Committee of the Whole Meeting.

    Carried

13.1.12
Regional and Local Councillor DiPaola - York Region Alternate Councillor - (CW Item 12.4)
 

  • Moved by:Regional and Local Councillor DiPaola
    Seconded by:Regional and Local Councillor Perrelli

    Whereas the Municipal Act provides the opportunity to name an alternate Councillor for the duration of the term in the absence of the Mayor or Regional Councillors; and

    Whereas it is important that Richmond Hill maintains the opportunity to exercise all three of its votes at York Region Council meetings;

    Therefore be it resolved that Ward 1 Councillor Greg Beros be named the alternate Regional Councillor for the duration of the current term of Regional Council.

    In favour: (6)Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Beros, Councillor Muench, and Councillor Liu
    Opposed: (2)Councillor West, and Councillor Chan
    Carried (6 to 2)

13.1.13
Regional and Local Councillor DiPaola - CAO Authority - (CW Item 12.5)
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    Therefore be it resolved that the CAO of Richmond Hill shall be responsible for the appointment, employment, suspension and dismissal of Department Heads and shall have all the necessary ancillary powers and duties that are required in connection with the administration of such responsibilities, including the negotiation and execution of any and all agreements and documents; and

    Be it further resolved that the CAO of Richmond Hill shall review the municipality’s organizational structure regularly including the titles, functions and reporting structures of all departments, divisions, sections and individual employees and effect any changes to improve the effectiveness and efficiency of the structure.

    Carried

13.2
SRPRS.19.039 - Application to Demolish and Heritage Designating By-law - Update - 41 Elgin Mills Road East
This item has attachments. 

1.SRPRS.19.039 41 Elgin Mills Rd E Update.pdf
2.SRPRS.19.039 Appendix A.pdf
3.SRPRS.19.039 Appendix B.pdf
4.SRPRS.19.039 Appendix C.pdf
1.SRPRS.19.039 41 Elgin Mills Rd E Update.pdf
2.SRPRS.19.039 Appendix A.pdf
3.SRPRS.19.039 Appendix B.pdf
4.SRPRS.19.039 Appendix C.pdf
  • Moved by:Councillor Beros
    Seconded by:Regional and Local Councillor DiPaola

    a) That Council, in accordance with section 34 of the Ontario Heritage Act, consent to the demolition application for the William Neal House;

    b) That the notice of intention to designate 41 Elgin Mills Road East under the Ontario Heritage Act be withdrawn, and notice of withdrawal be served upon the owner of the subject property and the Ontario Heritage Trust, and published in the local newspaper for circulation.

    Carried

13.3
Correspondence received regarding the Member Motion relating to the Change of Council and Committee of the Whole Meeting Time - (refer to Item 13.1.10)
This item has attachments. 

1.Correspondence regarding Member Motion - Change of Council and CW Meeting Time.pdf
1.Correspondence regarding Member Motion - Change of Council and CW Meeting Time.pdf
  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    a) That the following correspondence regarding the Member Motion relating to the change of Council and Committee of the Whole meeting times be received:

    1. Randall Becker, 56 Theobalds Circle, dated February 21, 2019;
    2. Sherry Zhang, 234 Rothbury Road, dated February 23, 2019;
    3. Wei Hua, 14 Tentone Court, dated February 24, 2019;
    4. Adriana Pisano Beaumont, 62 Wicker Drive, received February 25, 2019.
    Carried

14.
Other Business
 

14.1
Regional and Local Councillor DiPaola - Bocce Court Options
This item has attachments. 

1.C022519 - Member Motion - Regional and Local Councillor DiPaola - Indoor Bocce Facility Staff Report.pdf
1.C022519 - Member Motion - Regional and Local Councillor DiPaola - Indoor Bocce Facility Staff Report.pdf
  • Moved by:Regional and Local Councillor DiPaola
    Seconded by:Councillor Liu

    Whereas the indoor bocce court at Rouge Woods Community Centre was decommissioned in 2018;

    Whereas there still exists a large demand among Richmond Hill residents for an indoor bocce facility;

    Therefore be it resolved that the Commissioner of Community Services be directed to bring forward a staff report with options to implement an indoor bocce facility.

    Carried Unanimously

15.
Emergency/Time Sensitive Matters
 

There were no emergency/time sensitive matters.

16.
By-laws
 

  • Moved by:Councillor West
    Seconded by:Regional and Local Councillor DiPaola

    That the following By-laws be approved:

    Carried

16.1
By-law 18-19 - A By-law to establish the requirements for the collection and handling of waste in the Town of Richmond Hill and to repeal By-law 159-07, as amended
 

Explanation: Item 13.1.3

16.2
By-law 19-19 - A By-law to amend various by-laws of the Town to extend the system administrative penalties established in By-law 69-16 to contraventions of non-parking by-laws
 

Explanation: Item 13.1.3

16.3
By-law 22-19 - A By-law to Remove Certain Lands from Part Lot Control
 

Explanation: Mattamy (ELGIN MILLS) Limited - 10956 and 11060 Leslie Street - File Number D04-19001

16.4
By-law 32-19 - A By-law to Remove Certain Lands from Part Lot Control
 

Explanation: Stateview Construction Ltd. - 168 and 176 Elgin Mills Road West - File Number D04-18016

16.5
By-law 34-19 - A By-law to assume aboveground and belowground municipal services, external aboveground and belowground municipal services, and establish certain lands as public highway
 

Explanation: Item 13.1.5

17.
Closed Session
 

17.1
Resolution to Move Into Closed Session and General Nature Thereof:
 

  • Moved by:Councillor Chan
    Seconded by:Regional and Local Councillor DiPaola

    That Council move into Closed Session:

    a) To consider personal matters about identifiable individuals, including municipal or local board employees, with respect to the Citizen Appointment Process for the 2018 to 2022 Term of Council (Section 239(2)(b) of the Municipal Act, 2001).

    Carried

17.2
Resolution to Reconvene in Open Session
 

Council moved into closed session and then returned to open session (9:04 p.m. to 9:50 p.m.)

17.3
Adoption of Recommendations Arising from the Closed Session Meeting(if required)
 

17.3.1
SRCFS.19.011 - Citizen Appointments - 2018 -2022 Term of Council
 

  • Moved by:Regional and Local Councillor DiPaola
    Seconded by:Councillor West

    a) That the following individuals be appointed to the Town of Richmond Hill’s committees and boards for the 2018 – 2022 Term of Council:

    Accessibility Advisory Committee:

    Lopa Banerjee

    Bernardina Bathory

    Marisol Pestana

    Paul Edwards

    Edwin Greenfield

    Kidambi Raj

    Lisa Rosenberg

    Patricia Rybka

    Paul Scotland

    Simon Waldman

     

    Committee of Adjustment:

    Carlo Di Rezze

    Vik Gandhi

    Dean Gossi

    Mustafa Master

    Alex Wilton

     

    David Dunlap Observatory Park Steering Committee:

    David McKay

     

    Heritage Richmond Hill:

    James Counter (Ward 1)

    Morteza Behrooz (Ward 2)

    Helen Lu (Ward 3)

    Dan Kelly (Ward 4)

    Doris Dumais (Ward 6)

    Al Itwar       

    Joseph Deveau (Richmond Hill Public Library)

    Marj Andre (Richmond Hill Historical Society)

    Anthony Yeung (Education Community)

     

    Heritage Centre Advisory Committee:

    Weibo Cheng

    Samir Dossal

    Nancy Spinks

    Jim Vollmershausen (Richmond Hill Historical Society)

    Tina D'Acunto       (Education Community)

     

    Richmond Hill Public Library Board:

    David Bishop

    Stephen Chait

    Claire Yuanfeng Geng

    Gwen Johnstone

    Alicia Lauzon

    Chungsen Leung

    Mahnaz Shahbazi

    Jane Zhang

     

    Road Watch Committee:

    Sandy Chang

    Roy Doobay

    Dean Gossi

    Devnani Holo

    Keith Menezes

    Marty Paulin

    Monika Pettit

    Fatemeh Raei

    Ioana Toplicianu-Nasta

    Yan Wang

    Carried Unanimously

18.
By-law to Confirm the Proceedings of Council at this Meeting
 

18.1
By-law 35-19
 

  • Moved by:Councillor Liu
    Seconded by:Regional and Local Councillor DiPaola

    That By-law 35-19, A By-law to confirm the proceedings of Council at this meeting, be passed.

    Carried Unanimously

19.
Adjournment
 

  • Moved by:Councillor Chan
    Seconded by:Councillor West

    That the meeting be adjourned.

    The meeting was adjourned at 9:54 p.m.

    Carried
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