Committee of the Whole Meeting

Minutes

Meeting #:CW#09-18
Date:
-
Location:
Council Chambers
225 East Beaver Creek Road
Richmond Hill, Ontario
Committee Members Present:
  • Mayor Barrow
  • Regional and Local Councillor Spatafora
  • Regional and Local Councillor Hogg
  • Councillor Beros
  • Councillor Muench
  • Councillor Liu
  • Councillor West
  • Councillor Cilevitz
  • Councillor Chan

 


The Chair called the meeting to order at 4:30 p.m.

Regional and Local Councillor Spatafora advised of his attendance at the Federation of Canadian Municipalities (FCM) 2018 Annual Conference and Trade Show in Halifax, and extended congratulations to Regional and Local Councillor Hogg for receiving the 15 year service award for her work on FCM’s Board of Directors, and to Councillor Chan for receiving the 5 year service award for his work on FCM’s Board of Directors as well as being re-elected to the Board for another term.

Councillor Muench extended congratulations to Councillor Beros for successfully completing basic training with the Canadian Air Force Reserves and becoming a Commissioned Officer and recipient of the Officer of the Military scroll.

Councillor West extended congratulations to Regional and Local Councillor Hogg, Councillor Chan and Councillor Beros on their recent accomplishments. Councillor West advised of the success of the 20th annual Mill Pond Splash Eco Festival held June 3rd at the Mill Pond Park and acknowledged the Toronto and Region Conservation Authority (TRCA) and Town staff for their efforts in organizing the event.

Councillor Chan extended congratulations to his FCM colleague Regional and Local Councillor Hogg for her 15 years of service with the Board of Directors, noted that he was humbled to be recognized for his years of service and to be re-elected to the Board, and highlighted the important work that FCM does for Canadian municipalities.

Regional and Local Councillor Hogg thanked fellow members of Council for the kind words after she was recognized for being the longest consecutive serving FCM Director with a total of 17 years of service, and extended congratulations to Councillor Chan for his years of service and re-election to the Board.  Regional and Local Councillor Hogg also highlighted the important work that FCM has done in the past for Canadian municipalities.

Mayor Barrow advised of his attendance at the 778 Banshee Squadron’s annual Ceremonial Review Parade on June 3rd in Oak Ridges and extended congratulations to all of the Cadets who participated for an amazing show. Mayor Barrow advised that the Cosmo MusicFEST and EXPO was held on June 2nd and acknowledged Cosmo Music for their 50 years of being in the music industry.

There were no emergency/time sensitive matters raised by Members of Committee.

  • Moved by:Regional and Local Councillor Spatafora

    That the agenda be adopted as distributed by the Clerk with the following addition:

    a) SRCS.18.17 - Reconstruction of Headwaters Community Park Tennis Courts - Item 11.11

    Carried Unanimously

There were no disclosures of pecuniary interest by members of Council under the Municipal Conflict of Interest Act.

Committee consented to separate Items 11.1, 11.7, 11.8, 11.10 and 11.11 for discussion.

On a motion of Regional and Local Councillor Spatafora, Committee adopted those items not identified for separate discussion.

There were no public hearings.

Mehrdad Sabouhi, Chair, Village of Richmond Hill BIA, made a presentation to Committee regarding the 2018 Village of Richmond Hill Business Improvement Area (BIA) proposed budget.  He highlighted initiatives the BIA was involved in to market and promote the Village of Richmond Hill, presented the draft budget and reviewed the expenses and total funding required.  Mr. Sabouhi advised that he was available to answer any questions Committee may have.

John Alati, Davies Howe LLP, counsel to Yonge MCD Developments Inc., addressed Committee regarding the proposed Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision applications submitted by Yonge MCD Inc. for 12 and 24 Naughton Drive; 0, 11014, 11034, 11044 and 11076 Yonge Street; 0, 47 and 59 Brookside Road.  He provided background information related to his client’s lands and appeals currently before the Local Planning Appeal Tribunal; and addressed comments in the staff report related to hazardous lands, minimum buffer policies, and CTC Sourcewater Protection Plan policies.  Mr. Alati advised that they had completed all of the required studies, were in support of staff report recommendation ‘b’, and were working with staff and external agencies to address outstanding issues to avoid a contested hearing.

  • Moved by:Regional and Local Councillor Spatafora

    a) That staff be directed, through the internal audit services of York Region, to have a compliance audit conducted on Council Member events;

    b) That a budget of $35,000 be established from the tax rate stabilization reserve;

    c) That elected officials must sign an authorization for all expenditures related to their accounts, with the approval of the expenditures designated to the Deputy Clerk, Clerk, or Treasurer; and

    d) That a policy be developed for Council Member Events, for the beginning of the new term of Council, that is consistent with the Members of Council Expense Policy including:

    (i) Eligible expenditures;

    (ii) Appropriate signing and approval authorities; and

    (iii) Regular on-line reporting on the Town’s website.

    Carried Unanimously
  • Moved by:Regional and Local Councillor Spatafora

    That the minutes of the Youth Action Committee meetings held on April 18, May 2 and May 16, 2018, be adopted as circulated.

    Carried Unanimously
  • Moved by:Regional and Local Councillor Spatafora

    a) That the Zoning By-law Amendment application submitted by Honglu Lin for the lands known as Lot 15, Plan 203 and the east part of Leonard Avenue (municipal address: 49 Sunset Beach Road), File Number D02-17030, be approved, subject to the following:

    (i) That the lands be rezoned from Residential Third Density (R3) Zone under By-law 1703, as amended, to Single Detached Six (R6) Zone under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.126;

    (ii) That the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.

    Carried Unanimously
  • Moved by:Regional and Local Councillor Spatafora

    a) That the request by Livante Management (Hall Street ) Inc. for 66 persons equivalent (22 townhouse units) servicing allocation for the lands known as Part of Lot 48, Concession 1, W.Y.S (municipal address: 107 Hall Street), File Number D06-16095, be approved.

    Carried Unanimously
  • Moved by:Regional and Local Councillor Spatafora

    a) That the Zoning By-law Amendment application submitted by Jun Ping for the lands known as Lots 35 and 36, Plan 133 (municipal address: 13157 Bathurst Street), File Number D02-17032, be approved, subject to the following:

    (i) That the lands be rezoned from the provisions of the former Township of King By-law 986, as amended, to Single Detached Five (R5) Zone under By-law 313-96, as amended, with site specific development standards as outlined in staff report SRPRS.18.127;

    (ii) That the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.

    Carried Unanimously
  • Moved by:Regional and Local Councillor Spatafora

    a) That the Zoning By-law Amendment and draft Plan of Subdivision applications submitted by Bluegrove Investments Inc. for lands known as Part of Lot 26, Concession 2, E.Y.S. (municipal address: 1080 Elgin Mills Road East), File Numbers D02-14035 and D03-14014 be approved, subject to the following:

    (i) That the subject lands be rezoned to the appropriate zoning categories under By-law 55-15 (the North Leslie Area Secondary Plan Zoning By-law), discussed in staff report SRPRS.18.130 and generally illustrated on the maps included in staff report SRPRS.18.130;

    (ii) That prior to finalization of the amending Zoning By-law, the applicant receive Site Plan approval from the Town with respect to the proposed residential development to be constructed on the subject lands and pay the applicable Zoning By-law Amendment processing fee;

    (iii) That the Zoning By-law Amendment designate Block 14 on Map 6 (Site Plan) as a “Class 4 Area” as defined by the Ontario Ministry of Environment and Climate Change in its “Environmental Noise Guideline: Stationary and Transportation Noise Sources - Approval and Planning (Publication NPC-300)”;

    (iv) That the subject draft Plan of Subdivision be draft approved, subject to the conditions set out in Appendix 'B' to staff report SRPRS.18.130 and upon receipt of the processing fee in accordance with Tariff of Fees By-law 79-17.

    b) That approval of the applicant’s draft Plan of Common Element Condominium application be deferred until such time as the related Site Plan application has been approved by the Town;

    c) That all comments concerning the applicant’s Site Plan application (File Number D06-17041) be referred back to staff.

    Carried Unanimously
  • Moved by:Councillor West

    a) That the Local Planning Appeal Tribunal be advised that Council does not support the Official Plan Amendment, Zoning By-law Amendment and draft Plan of Subdivision applications submitted by Yonge MCD Inc. for the lands legally described as Part of Lots 1, 2 and 23, Registered Plan 1642, Lots 1, 2, 3 and 4, Registered Plan 3600 and Lots 1 and 4, Registered Plan 3766 (municipal addresses: 12 and 24 Naughton Drive, 0, 11014, 11034, 11044 and 11076 Yonge Street, 0, 47 and 59 Brookside Road), File Numbers D01-16002, D02-16012 and D03-16006, for the principle reasons outlined in staff report SRPRS.18.109;

    b) That staff be directed to continue discussions with the applicant to resolve the matters outlined in staff report SRPRS.18.109;

    c) That appropriate Town staff be directed to appear at the Local Planning Appeal Tribunal hearing in support of Council’s position concerning the subject applications.

    Carried Unanimously
  • Moved by:Councillor West

    a) That the 2018 operating budget of $121,200 for the Village of Richmond Hill Business Improvement Area (BIA) as provided in staff report SRCFS.18.022 be approved;

    b) That the amount of $102,080 be levied upon the rateable properties in the improvement area.

    Carried Unanimously
  • Moved by:Regional and Local Councillor Spatafora

    a) That W. Paul Dray and James B. Georgeff be appointed as Hearing Officers pursuant to the Screening and Hearing Officer Bylaw #70-16 for a term ending on June 12, 2021 or until successors are appointed;

    b) That the draft by-law attached as Attachment '1' to staff report SRCS.18.15, be enacted to amend Municipal Code Chapter 310 regarding Dog Control and Regulation and delegate authority to the Administrative Monetary Penalty System Hearing Officers to hold hearings, and make hearing decisions, regarding dangerous dog designations.

    Carried Unanimously
  • Moved by:Regional and Local Councillor Spatafora

    a) That staff report SRCS.18.16 regarding the Administrative Monetary Penalty Systems (AMPS) Implementation Progress Report be received for information purposes.

    Carried Unanimously
  • Moved by:Councillor Muench

     

    a) That funding in the amount of $495,000.00 (exclusive of taxes) from the Infrastructure Repair and Replacement Reserve Fund be allocated for the full reconstruction of the three (3) illuminated tennis courts located in Headwaters Community Park;

    b) That the Commissioner of Environment and Infrastructure Services be authorized to execute any necessary documentation to affect the contract;

     

    In favour: (8)Mayor Barrow, Regional and Local Councillor Spatafora , Regional and Local Councillor Hogg, Councillor Beros, Councillor Liu, Councillor West, Councillor Cilevitz, and Councillor Chan
    Opposed: (1)Councillor Muench
    Carried (8 to 1)
  • Moved by:Councillor Muench

    c) That a copy of the tennis court assessment and condition study be provided to Members of Council, in an electronic format only, prior to the Council meeting on June 12, 2018.

    In favour: (6)Regional and Local Councillor Hogg, Councillor Beros, Councillor Muench, Councillor Liu, Councillor Cilevitz, and Councillor Chan
    Opposed: (3)Mayor Barrow, Regional and Local Councillor Spatafora , and Councillor West
    Carried (6 to 3)
  • Moved by:Councillor Muench

     a) That funding in the amount of $495,000.00 (exclusive of taxes) from the Infrastructure Repair and Replacement Reserve Fund be allocated for the full reconstruction of the three (3) illuminated tennis courts located in Headwaters Community Park;

    b) That the Commissioner of Environment and Infrastructure Services be authorized to execute any necessary documentation to affect the contract;

    c) That a copy of the tennis court assessment and condition study be provided to Members of Council, in an electronic format only, prior to the Council meeting on June 12, 2018.

     

    Carried

There were no other business items.

There were no emergency/time sensitive matters.

There were no closed session items.

  • Moved by:Councillor Chan

    That the meeting be adjourned 

    The meeting was adjourned at 6:30 p.m.

    Carried Unanimously
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