Committee of the Whole Meeting
Revised Agenda

CW#03-25

Wednesday, February 19, 2025 at 9:30 A.m. - 12:00 P.m.

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Chair, Councillor Castro Liu

 

PUBLIC NOTICE

 

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation.

 

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1.

Call to Order

2.

Council Announcements

3.

Introduction of Emergency/Time Sensitive Matters

4.

Adoption of Agenda

5.

Disclosures of Pecuniary Interest and General Nature Thereof

6.

Identification of Items Requiring Separate Discussion

7.

Adoption of the Remainder of Agenda Items

8.

Public Hearing(s)

9.

Presentation(s)

9.1

Presentation by Frank Quarisa, Director, Public Works Operations, and Vlad Gaiu, Manager, Energy and Waste, regarding Blue Box Transition Update - (refer to Items 11.3 and 11.4)

(Please note this is a 20-minute presentation)

10.

Delegation(s)

10.1

Ross Vaccaro, 82 Duncan Road, regarding the proposed Draft Plan of Condominium submitted by 243 Sixteenth Ave. GP Inc. for 243 16th Avenue - (refer to Item 11.9)

11.

Committee and Staff Reports

11.1

Minutes - Heritage Richmond Hill meeting HRH#09-24 held December 5, 2024

• a) That the minutes of Heritage Richmond Hill meeting HRH#09-24 held December 5, 2024,  be adopted.

11.2

Extract - Heritage Richmond Hill meeting HRH#01-25 held February 6, 2025

11.2.1

SRPBS.25.021 - Notice to Demolish the Buildings at 53 St. Laurent Drive - City File D12-07405 - (HRH Item 6.1)

• That Heritage Richmond Hill recommends to Council:

  a) That staff report SRPBS.25.021 regarding Notice to Demolish the Buildings at 53 St. Laurent Drive - City File D12-07405, be received;

  b) That Council approve the demolition of 53 St. Laurent Drive;

  c) That once the buildings are demolished, 53 St. Laurent Drive be removed from Richmond Hill’s Heritage Register.

11.3

SRCS.25.01 - Blue Box Collection Changes - Non-Eligible Sources

• a) That staff report SRCS.25.01 regarding Blue Box Collection Changes - Non-Eligible Sources, be received;

  b) That the City continue providing recycling collection services, effective January 1, 2026, to:

  1. City Facilities; and,
  2. 88 businesses currently receiving municipal collection in the downtown core Business Improvement Area (BIA).

  c) That a waste management fee of $365 per year be implemented for each of the businesses currently receiving municipal waste collection in the downtown core BIA, effective January 1, 2026;

  d) That the City’s Super Mailbox Recycling Program be terminated effective January 1, 2026;

  e) That recycling collection services be discontinued as of January 1, 2026, from the following:

  1. religious institutions currently receiving service;
  2. non-profit organizations currently receiving service; and,
  3. daycare providers currently receiving service.

  f) That collection of all waste streams be discontinued effective January 1, 2026, from industrial and commercial properties outside of the BIA currently receiving service.

11.4

SRCS.25.02 - Blue Box Transition - Waste Collection Contract Update

• a) That staff report SRCS.25.02 regarding Blue Box Transition - Waste Collection Contract Update, be received;

  b) That the Mayor and the Clerk be authorized to execute any necessary documentation to amend the existing waste collection contract SS-30-17 to remove residential recycling collection services; amend the cost per tonne for organics collection; and enact a 1-year optional contract extension;

  c) That a Request for Proposal (RFP) be issued for the provision of new long-term residential waste collection services commencing in April 2028.

11.5

SRCS.25.05 - 2024 Municipal Drinking Water Reporting

• a) That staff report SRCS.25.05 containing various 2024 Municipal Drinking Water Reporting documents including the Summary Report required by Schedule 22 of O. Reg. 170/03 be received;

  b) That the “City of Richmond Hill Drinking Water Annual Report 2024” (attached as Appendix 1 to staff report SRCS.25.05) required under Section 11 of O. Reg. 170/03 be received and made available to the public on the City’s website;

  c) That the Quality Management System Report 2024 (attached as Appendix 2 to staff report SRCS.25.05) required by the Drinking Water Quality Management Standard, be received.

11.6

SRIES.25.002 - 2024 - Municipal Infrastructure Assumptions Summary under Delegated Authority

• a) That staff report SRIES.25.002 regarding 2024 - Municipal Infrastructure Assumptions Summary under Delegated Authority, be received.

11.7

SRPBS.25.012 - Park Naming Report (Heron View Park) - Follow Up

• a) That the proposed name “Heron View Park” for the site described in staff report SRPBS.24.092, attached as Appendix 'A' to staff report SRPBS.25.012, be granted final approval.

11.8

SRPBS.25.013 - Federation of Canadian Municipalities Community Efficiency Financing Grant for Home Energy Retrofit Financing Program Feasibility Study

• a) That staff report SRPBS.25.013 regarding Federation of Canadian Municipalities Community Efficiency Financing Grant for Home Energy Retrofit Financing Program Feasibility Study be received;

  b) That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding between the Cities of Richmond Hill and Markham to give effect to the joint Feasibility Study as part of the Federation of Canadian Municipalities Community Efficiency Financing grant as recommended in staff report SRPBS.25.013, upon the recommendation of the Commissioner of Planning and Building Services.

11.9

SRPBS.25.016 - Request for Approval - Draft Plan of Condominium - 243 Sixteenth Ave. GP Inc. - 243 16th Avenue - City File D05-14003 (Related City Files D01-17007, D02-14013, D03-14002, D06-14038)

• a) That the Draft Plan of Condominium application submitted by 243 Sixteenth Ave. GP Inc. known as Block 1, Registered Plan 65M-4689 (municipal address: 243 16th Avenue), City File D05-14003, be draft approved, subject to the following:

  1. that draft approval be subject to the conditions as set out in Appendix “A” to staff report SRPBS.25.016;
  2. that prior to draft approval being granted, the applicant pay the applicable processing fees in accordance with the City’s Tariff of Fees By-law; and,
  3. that the Mayor and Clerk be authorized to execute the Condominium Agreement referred to in Appendix “A” to staff report SRPBS.25.016, if required.

11.10

SRPBS.25.018 - Request for Approval - Private Street Naming Application - Sunny Communities Elgin Mills Inc. - City File AA-24-0055

• a) That staff report SRPBS.25.018 regarding a Street Naming Application submitted by Sunny Communities Elgin Mills Inc. for the lands known as Part of Lot 26, Concession 2, E.Y.S. (municipal address: 1080 Elgin Mills Road East) be approved subject to the following:

  1. That the proposed private streets Gathering Lane (P) and Harry Chadwick Lane (P) be approved in accordance with staff report SRPBS.25.018; and,
  2. That staff be directed to bring forward a by-law to implement the approval of the street names in accordance with staff report SRPBS.25.018.

11.11

SRPBS.25.019 - Request for Approval - Private Street Naming Application - 1430518 Ontario Limited - City File AA-24-0062

• a) That staff report SRPBS.25.019 regarding a Street Naming Application submitted by 1430518 Ontario Limited for the lands known as Part of Lot 26, Concession 2, E.Y.S. (municipal address: 0 Elgin Mills Road East) be approved subject to the following:

  1. That the proposed private streets Ernest Mitchell Lane (P), Parfait Lane (P), and Damask Lane (P) be approved in accordance with staff report SRPBS.25.019; and,
  2. That staff be directed to bring forward a by-law to implement the approval of the street names in accordance with staff report SRPBS.25.019.

11.12

SRCM.25.04 - Provincial Housing Pledge and Federal Housing Accelerator Fund: Launch of Richmond Hill Centre Zoning By-law

• a) That staff report SRCM.25.04 regarding Provincial Housing Pledge and Federal Housing Accelerator Fund: Launch of Richmond Hill Centre Zoning By-law, be received for information.

11.13

SRS.25.01 - Conveyance of Easement located at 64 Castleridge Drive from Qing Sun

• a) That the Mayor and Clerk be authorized to execute any and all documents as may be required to implement the conveyance of an easement designated as Part 1 on Reference Plan 65R-41234 as Part 1 (Reference Project No. 24-B8300) from the property at 64 Castleridge Drive upon the written recommendation of the City Manager.

11.14

SRCFS.25.001 - Semi Annual Report - Non Competitive Acquisitions

• a) That staff report SRCFS.25.001 regarding Semi Annual Report, Non Competitive Acquisitions, be received for information purposes only.

11.15

SRCFS.25.005 - Non-Competitive Acquisition of SAP Payroll Upgrade Licenses

• a) That staff report SRCFS.25.005 for the Non-Competitive Acquisition of SAP Payroll Upgrade Licenses, Maintenance and Support be received;

  b) That a contract for the provision of licenses required for the upgrade of the City’s Payroll system on the SAP ERP Platform, including the maintenance and support for a term of four (4) years (2025 - 2028) be awarded non-competitively to SAP Canada Inc. for an acquisition value not exceeding $1,734,000 exclusive of taxes, pursuant to Appendix “B” Part I, Sections (b) and (c) of the Procurement By-law 113-16, in order to ensure compatibility with existing SAP S4HANA ERP Platform (S4HANA) software used and maintained by the City of Richmond Hill;

  c) That the Commissioner of Corporate and Financial Services, and upon the recommendations of the Chief Information Officer, be authorized to execute any necessary documentation to affect the procurement of the Licenses and the contract(s).

11.16

Correspondence from Ross Vaccaro, 82 Duncan Road, dated February 18, 2025, regarding the proposed Draft Plan of Condominium submitted by 243 Sixteenth Ave. GP Inc. for 243 16th Avenue - (refer to Item 11.9)

• a) That the correspondence from Ross Vaccaro, 82 Duncan Road, dated February 18, 2025, regarding the proposed Draft Plan of Condominium submitted by 243 Sixteenth Ave. GP Inc. for 243 16th Avenue, be received.

12.

Other Business

12.1

Member Motion - Councillor Davidson - Richmond Hill's Commitment to Transparency and Accountability

Moved by: Councillor Davidson

• Whereas, the City of Richmond Hill is committed to fiscal responsibility, transparency, and the continuous improvement of municipal operations; and

  Whereas, the City strives to deliver services and projects that maximize value for taxpayers while effectively meeting the needs and expectations of the community; and

  Whereas, the City’s continuous improvement initiatives must play a vital role in streamlining operations, improving service delivery, and optimizing the use of taxpayer dollars; and

  Whereas, maintaining transparency and accountability necessitates regular reporting to City Council and residents on efficiencies, cost savings, and service improvements; and

  Whereas, this motion reinforces Council and the City’s commitment to fiscal responsibility, transparency, and the continuous improvement of municipal operations.

  Now Therefore Be It Resolved:

  1. That staff be directed to prepare a presentation on Richmond Hill’s Continuous Improvement Journey, including but not limited to:

  • Efficiencies identified and implemented;
  • Service improvements achieved;
  • Resulting cost savings and financial impacts;
  • Opportunities for further enhancements;
  • Recommendations for sustaining and expanding continuous improvement efforts across all departments;
  • Ongoing and upcoming projects planned for 2025 and beyond.  

  2. That the staff presentation be presented to Council by March 19, 2025 for review and discussion.

13.

Emergency/Time Sensitive Matters

14.

Adjournment