Committee of the Whole Meeting
Revised Agenda

CW#14-23

Wednesday, November 15, 2023 at 10:00 A.m. - 2:00 P.m.

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Chair, Joe DiPaola, Regional and Local Councillor

 

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation.

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1.

Call to Order

2.

Council Announcements

3.

Introduction of Emergency/Time Sensitive Matters

4.

Adoption of Agenda

5.

Disclosures of Pecuniary Interest and General Nature Thereof

6.

Identification of Items Requiring Separate Discussion

7.

Adoption of Remainder of Agenda Items

8.

Public Hearings

8.1

SRCFS.23.046 - Tax Adjustments under Section 357 and 358 of the Municipal Act

• a) That taxes amounting to $23,721.65 be written off pursuant to the provisions of Section 357 of the Municipal Act, 2001;

  b) That taxes amounting to $20,073.67 be written off pursuant to the provisions of Section 358 of the Municipal Act, 2001;

  c) That applicable penalty and interest be adjusted accordingly;

  d) That the Treasurer be directed to adjust the accounts receivable accordingly.

9.

Presentations

9.1

Presentation by Andrew Crawford, Planner II - Policy, regarding OPA 18.7 Newkirk Local Centre - (refer to Item 11.1)

(Please note this is a 10 minute presentation)

9.2

Presentation by Derek Lau, Project Manager, Climate Change and Sustainable Development, regarding OPA 18.8 Oak Ridges Local Centre - (refer to Item 11.2)

(Please note this is a 10 minute presentation)

10.

Delegations

10.1

Courtney Mark, MBPD Limited, regarding OPA 18.7 Newkirk Local Centre - (refer to Item 11.1)

10.2

Gisella Imbrogno, 6 Walkview Crescent, regarding OPA 18.8 Oak Ridges Local Centre - (refer to Item 11.2)

10.3

Kim Empringham, York Region Federation of Agriculture, regarding Stormwater Rate Structure Review - (refer to Item 11.8) 

11.

Committee and Staff Reports

11.1

SRPBS.23.029 - Request for Approval - OPA 18.7 Newkirk Local Centre (City File MOPA-23-0002)

• a) That staff report SRPBS.23.029 regarding Request for Approval, OPA 18.7 Newkirk Local Centre, be received;

  b) That Official Plan Amendment 18.7, attached as Appendix 'A' to staff report SRPBS.23.029, be adopted and that the City’s Official Plan be amended in accordance with the policy changes and modifications set out in OPA 18.7;

  c) That following adoption of Official Plan Amendment 18.7 by City Council, a copy of the amendment be forwarded to York Region as the approval authority for consideration and approval.

11.2

SRPBS.23.030 - Request for Approval - OPA 18.8 Oak Ridges Local Centre (City File MOPA-23-0003)

• a) That staff report SRPBS.23.030 regarding Request for Approval, OPA 18.8 Oak Ridges Local Centre, be received.

  b) That Council adopt Official Plan Amendment 18.8 (attached as Appendix 'A' to SRPBS.23.030), and that the City’s Official Plan be amended in accordance with the modifications set out in OPA 18.8;

  c) That following adoption of the Official Plan Amendment 18.8 by City Council, a copy of the amendment be forwarded to York Region as the approval authority for consideration and approval.

11.3

SRPBS.23.020 - Request for Approval - Street Naming Application - Countrywide Homes (Jefferson) Inc. and Giueseppina Brunetto - 30 Beech Avenue, 211-305 Jefferson Sideroad, 196-288 and 307 Harris Avenue - City File AA-23-0013

• a) That staff report SRPBS.23.020 regarding a Street Naming Application submitted by Countrywide Homes (Jefferson) Inc. and Giueseppina Brunetto for the lands known as Lots 1 to 5, Plan 9597, Lots 11, 15 to 18, 20 to 24, 27 and 28, Plan 1916 and Lot 3, Plan 65M-2071 (municipal addresses: 30 Beech Avenue, 211-305 Jefferson Sideroad, 196-288 and 307 Harris Avenue) be approved subject to the following:

  1. That the proposed streets James Pollard Drive, Moose Avenue, and Flower Court be approved in accordance with staff report SRPBS.23.020; and
  2. That staff be directed to bring forward a by-law to implement the approval of the street names in accordance with staff report SRPBS.23.020.

11.4

SRPBS.23.021 - Request for Approval - Zoning By-law Amendment - Carefirst Seniors and Community Services Association - 9893 Leslie Street - City File D02-20015 (Related City File SP-23-0008)

• a) That the Zoning By-law Amendment application submitted by Carefirst Seniors and Community Services Association for the lands known as Part of Lot 20, Concession 3, E.Y.S. (municipal address 9893 Leslie Street), City File D02-20015 be approved, subject to the following:

  1. that the subject lands be rezoned from High Performance Commercial Industrial Historic ((MC-1 (HIS)) Zone under By-law 413-90, as amended, to Institutional (INST) Zone and Open Space (OS) Zone under By-law 2325-68, as amended, with site-specific provisions as set out in Appendix “C” to Staff Report SRPBS.23.021;
  2. that prior to the final amending Zoning By-law being brought forward to Council for consideration and enactment, the following take place:

  1. 1. that the related Site Plan Application (City File SP-23-0008) be substantially completed to the satisfaction of the Commissioner of Planning and Building Services;
     2. that the draft Zoning By-law attached hereto as Appendix “C” be finalized and updated to address the comments in Staff Report SRPBS.23.021 to the satisfaction of the Commissioner of Planning and Building Services;

  b) That pursuant to Section 34(17) of the Planning Act, Council deem that no further notice be required with respect to any necessary modifications to the draft amending Zoning By-law to implement the proposed development on the subject lands; and,

  c) That the authority to assign municipal servicing allocation to the proposed development to be constructed on the subject lands be delegated to the Commissioner of Planning and Infrastructure subject to the City’s Interim Growth Management Strategy, and that the assigned municipal servicing allocation be released in accordance with the provisions of By-law 109-11.

11.5

SRPBS.23.039 - Request for Authorization to Enter into an Agreement - 95 and 105 Oneida Crescent

• a) That the Mayor and Clerk be authorized to execute an Agreement with respect to the improvements to the City-owned parkland adjacent to 95 Oneida Crescent and 105 Oneida Crescent with all the requisite parties as described in staff report SRPBS.23.039 upon the written recommendation of the Commissioner of Planning and Building Services.

11.6

SRCFS.23.057 - 2024 Council and Committee Meeting Schedule

• a) That the proposed 2024 Council and Committee meeting schedule as set out in Appendix ‘A’ to staff report SRCFS.23.057 be approved.

11.7

SRCFS.23.044 - Non-Competitive Acquisition, Water Meter Supply, Installation, Maintenance and Reading

• a) That a contract for the provision of water meter supply, installation, maintenance and reading be awarded non-competitively to Neptune Technology Group Canada Co. pursuant to Appendix “B” Part I Section (c) of the Procurement By-law 113-16;

  b) That the contract award be for an acquisition value not exceeding $1,650,000 exclusive of H.S.T., pursuant to and for a term of one year, commencing January 1, 2024, and ending December 31, 2024;

  c) That the Commissioner of Corporate and Financial Services be authorized to execute any necessary documentation to effect the contract.

11.8

SRCFS.23.045 - Stormwater Rate Structure Review

• a) That staff report SRCFS.23.045 regarding Stormwater Rate Structure Review be received;

  b) That Council approve the proposed refinements to the Stormwater Management Rate Structure, as outlined in staff report SRCFS.23.045;

  c) That staff be directed to include in the 2024 Draft Stormwater Management Services Budget for Council’s consideration, an increase in the Stormwater Management rates to generate additional revenues and provide much needed funding contribution to the reserve fund to ensure long term financial sustainability for Stormwater related infrastructure;

  d) That staff be directed to undertake a Stormwater Management Financial Plan along with a Water and Wastewater Financial Plan and report back to Council by the 3rd quarter of 2024;

  e) That staff be directed to include in the 2024 Draft Stormwater Management Services Budget, a reward program for residents acting as good ambassadors with respect to stormwater management;

  f) That draft By-Law 99-23, attached as Appendix 'A' to staff report SRCFS.23.045, be enacted to adopt the 2024 Stormwater Management Rate Structure.

11.9

SRCS.23.23 - Blue Box Transition Update

• a) That Council receive, for information, the outcome of contract discussions associated with the transition of Ontario’s Blue Box Program to Producers, effective January 1, 2026 as outlined in staff report SRCS.23.23;

  b) That the City of Richmond Hill not pursue Circular Materials upcoming Request for Proposal (RFP) for collection of blue box materials on behalf of Producers for the York Region catchment area beginning January 1, 2026;

  c) That staff report back to Council with options and costs for post-transition collection of blue box materials from non-eligible sources;

  d) That the expansion of the City’s super mailbox recycling program be put on hold until post-transition costs to deliver this service are obtained and a decision by Council is made on this program.

11.10

SRCS.23.24 - Non-Competitive Acquisition of 17 Replacement Trailers

• a) That the contract for the acquisition of 17 replacement trailers be awarded non-competitively to Bluewater Trailers Sales Ltd. at a cost not exceeding $186,000 (exclusive of taxes), pursuant to Appendix “B”, Part II, section (a) of Procurement By-Law 113-16;

  b) That the Commissioner of Community Services be authorized to execute any and all necessary documentation to affect the contract.

11.11

SRCS.23.25 - Municipal Access Agreement with telMax Inc.

• a) That the Commissioner of Community Services be authorized to:

  1. execute a Municipal Access Agreement with telMAX Inc.; and
  2. negotiate and execute Municipal Access Agreements with other telecommunication service providers.

11.12

SRIES.23.003 - Traffic Regulation Changes (Speed Limit, Parking and Traffic Control)

• a) That the speed limit, parking and traffic control regulation changes outlined in staff report SRIES.23.003, at the November 22nd, 2023 be approved;

  b) That By-Law 111-23, attached as Appendix '7' to staff report SRIES.23.003, be brought forward to the November 22, 2023, Council meeting for enactment to amend Municipal Code Chapter 1126 in order to reduce the speed limit on various City of Richmond Hill roads to 40 km/h;

  c) That York Regional Police be advised of the new reduced posted speed limits and be requested to provide enforcement along the roads as resources permit;

  d) That By-Law 112-23, attached as Appendix '8' to staff report SRIES.23.003, be brought forward to the November 22, 2023, Council meeting for enactment to amend Municipal Code Chapter 1116, in order to implement the changes to parking regulations outlined in this staff report;

  e) That By-Law 113-23, attached as Appendix '9' to staff report SRIES.23.003, be brought forward to the November 22, 2023, Council meeting for enactment to amend Municipal Code Chapter 1128, in order to implement the changes to intersection traffic control outlined in this staff report;

  f) That By-Law 114-23, attached as Appendix '10' to staff report SRIES.23.003, be brought forward to the November 22, 2023, Council Meeting for enactment to amend Municipal Code Chapter 1135 in order to implement the changes to U-turn prohibitions outlined in this staff report.

11.13

Correspondence regarding OPA 18.7 Newkirk Local Centre - (refer to Item 11.1)

• That the following correspondence regarding OPA 18.7 Newkirk Local Centre be received:

  1. Jeff Thompson, Senior Planner, Planning Policy and Regulation, Toronto and Region Conservation Authority, dated July 4, 2023.
  2. Jordan Cook, Planner, Planning and Property Development Services, York Region District School Board, dated September 20, 2023.
  3. Chris Pereira and Courtney Mark, MBPD Limited, dated November 7, 2023.

11.14

Correspondence regarding OPA 18.8 Oak Ridges Local Centre - (refer to Item 11.2)

• That the following correspondence regarding OPA 18.8 Oak Ridges Local Centre be received:

  1. Jeff Thompson, Senior Planner, Planning Policy and Regulation, Toronto and Region Conservation Authority, dated July 4, 2023.
  2. Jordan Cook, Planner, Planning and Property Development Services, York Region District School Board, dated September 20, 2023.

11.15

Additional Correspondence regarding OPA 18.7 Newkirk Local Centre - (refer to Item 11.1)

• That the following additional correspondence regarding OPA 18.7 Newkirk Local Centre be received:

  1. Tak Amiri, 207-21 Dunlop Street, dated November 13, 2023.
  2. Lincoln Lo, Malone Given Parsons Ltd., dated November 14, 2023.

11.16

Additional Correspondence regarding OPA 18.8 Oak Ridges Local Centre - (refer to Item 11.2)

• That the following additional correspondence regarding OPA 18.8 Oak Ridges Local Centre be received:

  1. Mason Sanglakhi, 200-10212 Yonge Street, dated June 16, 2023 and received June 20, 2023.
  2. Ian Andres, Goodmans LLP, dated November 13, 2023.
  3. Lauren Capilongo, Malone Given Parsons Ltd., dated November 14, 2023.
  4. Azar Davis, Zelinka Priamo Ltd., dated November 14, 2023.

12.

Other Business

13.

Emergency/Time Sensitive Matters

14.

Closed Session

15.

Adjournment