Council Meeting

Minutes

Meeting #:	C#25-18
Date:	Monday, July 09, 2018 at 7:30 P.m. - 10:30 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

Council Members Present:

• Regional and Local Councillor Spatafora
• Regional and Local Councillor Hogg
• Mayor Barrow
• Councillor Beros
• Councillor Muench
• Councillor Liu
• Councillor West
• Councillor Cilevitz
• Councillor Chan

 

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1.

Call to Order/Statement

Mayor Barrow called the meeting to order at 7:30 p.m.

2.

Public Forum (not to exceed 15 minutes) 

Joanne Muench, Richmond Hill resident, to present a petition with approximately 230 signatures from area residents requesting that a safety barrier be installed along Taylor Mills Drive South, east of Newkirk Road, to provide separation between motorized vehicles and pedestrians.

3.

Council Announcements

Councillor Cilevitz advised of the success of the Ward 5 Music Festival that was held on July 7 at Mount Pleasant Park, and extended thanks and appreciation to everyone who helped organize and participate in the event.

Councillor West advised of his attendance along with other Members of Council at the Richmond Hill Lawn Bowling Club’s 100^th anniversary event on July 8 and extended congratulations to the Club on their success.

Councillor Muench advised that the 3^rd annual Ward 2 Family Picnic and BBQ was scheduled on July 15, highlighted the planned activities for the day, and extended an invitation for all to attend.

4.

Introduction of Emergency/Time Sensitive Matters

There were no emergency/time sensitive matters raised by Members of Council.

5.

Adoption of Agenda

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Councillor Chan

  That the agenda be adopted as distributed by the Clerk with the following additions:

  a) SRPRS.18.162 - Hidden Spring Burial Site - Cemetery Establishment - Item 13.8

  b) Correspondence from Randy Staples, 40 Ravine Edge Drive, dated July 5, 2018, regarding the Radio-Communication and Broadcasting Antenna System Public Consultation Application submitted by Yorkdale Centres Inc. for 11685 Yonge Street - Item 13.9

  c) Correspondence from Julian Uccello, V.P. of Housing, Stateview Homes (Kings Landing) Inc., dated July 5, 2018, regarding the proposed Private Street Naming Application for 272, 286, 296 and 298 King Road and 4,6 and 8 Parker Avenue - Item 13.10

  Carried

6.

Disclosures of Pecuniary Interest and General Nature Thereof

Councillor Cilevitz declared a pecuniary interest on Item 13.3.26 as the matter related to herself. Councillor Cilevitz did not participate in the discussion or voting on this item.

7.

Adoption of Previous Council Minutes

7.1

Council Public Meeting #19-18 held June 6, 2018

• Moved by: Councillor Chan
  Seconded by: Councillor Cilevitz

  That the minutes of Council Public Meeting C#19-18 held on June 6, 2018 be adopted.

  Carried

7.2

Council Public Meeting C#22-18 held June 20, 2018

• Moved by: Councillor Liu
  Seconded by: Councillor Cilevitz

  That the minutes of Council Public Meeting C#22-18 held on June 20, 2018 be adopted.

  Carried

7.3

Special Council Meeting C#23-18 held June 26, 2018

• Moved by: Councillor Beros
  Seconded by: Councillor Liu

  That the minutes of Special Council Meeting C#23-18 held on June 26, 2018 be adopted.

  Carried

7.4

Council Meeting C#24-18 held June 26, 2018

• Moved by: Councillor Cilevitz
  Seconded by: Regional and Local Councillor Hogg

  That the minutes of Council Meeting C#24-18 held on June 26, 2018 be adopted.

  Carried

8.

Identification of Items Requiring Separate Discussion

Council consented to separate Items 13.3.11, 13.3.14, 13.3.26, 13.4, 13.7, 13.8, 13.10, Proposed By-law 55-18 and Proposed By-law 86-18 for discussion.

9.

Adoption of Remainder of Agenda Items

On a motion of Regional and Local Councillor Spatafora, seconded by Regional and Local Councillor Hogg, Council adopted those Items not identified for separate discussion.

10.

Public Hearings

There were no public hearings.

11.

Presentations

There were no presentations.

12.

Delegations

12.1

Mari Levy, 2 Day Lily Court, regarding the proposed Zoning By-law Amendment application submitted by Iraj Nabizadeh for 131 Birch Avenue - refer to Item 13.3.11 and Proposed By-law 55-18

Mari Levy, 2 Day Lily Crescent, addressed Council regarding the proposed Zoning By-law Amendment application submitted by Iraj Nabizadeh for 131 Birch Avenue. She expressed her concerns with the proposed size of the backyards, revised rear yard decks, design of the garages, potential location of air conditioning units, and proposed height of the dwellings. Ms. Levi advised that she was not in agreement with the creation of an additional lot on the subject lands and requested that the property remain a single family dwelling to main to remain compatible with the existing neighbourhood.

12.2

Alan Young, A. Young Planner Ltd., regarding the proposed Zoning By-law Amendment application submitted by Iraj Nabizadeh for 131 Birch Avenue - refer to Item 13.3.11 and Proposed By-law 55-18

Allan Young, A. Young Planner Ltd., agent for the applicant, addressed Council regarding the proposed Zoning By-law Amendment application submitted by Iraj Nabizadeh for 131 Birch Avenue. He addressed the proposed lot area, lot frontage and lot widths; noted the subject lands were within a priority infill area; and advised the proposed lot frontage was compatible with the existing neighbourhood. Mr. Young reviewed the revised development proposal which was submitted in response to comments received from staff, Council and the public including increased rear yards, elimination of proposed rear decks, and increased side yard of the westerly house, and addressed the proposed garages advising that they are slightly sloping up from street level.

12.3

Deborah Alexander, Alexander Planning Inc., regarding the Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street - refer to Item 13.4 and Proposed By-law 86-18

Deborah Alexander, Alexander Planning Inc., agent for the applicant, addressed Council regarding the proposed Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street. She advised that the proposed development would reuse the existing dwelling for a day nursery and noted that the concerns raised by the Temperanceville United Church related to the mature trees along the property line, adequacy of the proposed parking area, pick-up and drop-off facilities, and access and egress had been addressed by her client and that they had undertaken a Vehicle Movement Study and Site Line Study. Ms. Alexander confirmed that the mature trees along the property line would be fully protected, proposed parking was at the Town approved rate, provided a history of the activity between her client and the Church, and requested that Council approve the staff report recommendations.

12.4

Karen Mitchell, Temperanceville United Church, regarding the proposed Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street - refer to Item 13.4 and Proposed By-law 86-18

Karen Mitchell, legal counsel for Temperanceville United Church, addressed Council regarding the proposed Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street. She noted the mature trees were located on the Church property and not on the property line; provided a history of the activity between the Church, the developer and applicant, and local Councillor; and advised of their concern with being subject to a Minor Variance application which they did not receive notice of. Ms. Mitchell reiterated the concerns that were identified at the July 3^rd Committee of the Whole meeting related to the preservation of the mature trees, reduced number of parking spaces, access and egress, safety of the children using the day nursery, and impact on area traffic.

12.5

Mona Sedighi, 13025 Bathurst Street, regarding the Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street - refer to Item 13.4 and Proposed By-law 86-18

Mona Sedighi, 13025 Bathurst Street, addressed Council regarding the Zoning By-law Amendment application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street. She highlighted her qualifications and love of children and advised the sole reason for purchasing the subject lands was to open a new daycare. She provided a history of the property and applications that had been submitted, advised all comments and concerns received had been addressed, and noted the value a daycare facility would bring to the community. Ms. Sedighi confirmed that the mature trees along the property line would be fully protected, provided details of the proposed landscape plan, and requested that Council approve the staff report recommendations.

13.

Committee and Staff Reports

13.1

Extract - Economic Development Task Force Meeting EDTF#01-18 held June 13, 2018

13.1.1

Proposed Business Concierge Pilot Program – (Staff Report SRCAO.18.07) - (Item 5)

(Staff Report SRCAO.18.07 is attached for Council's reference)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That staff report SRCAO.18.07 regarding the Proposed Business Concierge Pilot Program be received;

  b) That staff be directed to implement the Proposed Business Concierge Pilot Program identified in staff report SRCAO.18.07;

  c) That staff report back to the Economic Development Task Force in 2019 at the conclusion of the Business Concierge Pilot Program on its success.

  Carried

13.2

Minutes - Audit Committee meeting A#01-18 held June 27, 2018

That the minutes of the Audit Committee meeting A#01-18 held June 27, 2018 be adopted as circulated and the following recommendations approved:

13.2.1

2017 Draft Consolidated Financial Statements – (Staff Report SRCFS.18.037) - (Item 4.1)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That the 2017 Audited Consolidated Financial Statements attached as Appendix ‘A’ to staff report SRCFS.18.037 be approved and published;

  b) That the Mayor and Treasurer be authorized to sign the Financial Statements;

  c) That the 2017 Audited Richmond Hill Public Library Board Financial Statements attached as Appendix ‘B’ to staff report SRCFS.18.037 be received for information purposes.

  Carried

13.3

Minutes - Committee of the Whole meeting CW#11-18 held July 3, 2018

That the minutes of the Committee of the Whole meeting CW#11-18 held July 3, 2018 be adopted as circulated and the following recommendations approved:

13.3.1

SRCAO.18.12 - Geographic Information System (GIS) Strategy - (CW Item 11.1)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That staff report SRCAO.18.12 regarding the Geographic Information System (GIS) Strategy be endorsed by Council;

  b) That the GIS Strategy, attached as Appendix 'A' to staff report SRCAO.18.12, be used as a basis for future GIS capital and operating budget requests.

  Carried

13.3.2

SRCAO.18.15 - Ontario Main Street Revitalization Initiative - (CW Item 11.2)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That the Main Street Revitalization Initiative funding be used to fund an enhanced Façade, Signage, Landscaping and Building Renovation grant program as described in staff report SRCAO.18.15;

  b) That the Chief Administrative Officer and the Director of Financial Services and Treasurer be authorized to sign and execute the Main Street Revitalization Initiative Funding Agreement.

  Carried

13.3.3

SRS.18.12 - Town Acquisition of Easement and Release of Certain Existing Easements from York Catholic District School Board (St. Theresa of Lisieux) - (CW Item 11.3)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That the Town acquire an easement from the York Catholic District School Board over those lands more particularly described as part of Block 3, Plan 65M-2891, designated as Parts 1, 2, 3, & 4, Plan 65R-37834 for the purpose of ingress and egress to Part 5, Plan 65R-37834;

  b) That the Town acquire an easement from the York Catholic District School Board over those lands more particularly described as part of Block 3, Plan 65M-2891, designated as Part 5, Plan 65R-37834 for the purpose of a permanent utility easement;

  c) That the easement registered as Instrument No. YR73920 over the lands owned by the York Catholic District School Board described as part of Block 3, Plan 65M-2891, designated as Part 1, Plan 65R-23592 be declared surplus to the Town’s needs and released;

  d) That the easement registered as Instrument No. YR624179 over the lands owned by the York Catholic District School Board described as part of Block 3, Plan 65M-2891, designated as Part 1, Plan 65R-27416 be declared surplus to the Town’s needs and released;

  e) That the Mayor and Town Clerk be authorized to execute any documents as may be required to complete the acquisition and release of the easements over the lands owned by the York Catholic District School Board located at St. Theresa of Lisieux Catholic High School.

  Carried

13.3.4

SRCFS.18.006 - Renewal of Proprietary Software Products - (CW Item 11.4)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That the sole source renewal of proprietary software titles be authorized, including the purchase of annual software license true-ups;

  b) That the Chief Information Officer be authorized to execute any and all necessary documentation to effect the contract including any exercised optional term(s).

  Carried

13.3.5

SRCFS.18.025 - Update on Development Charges Redevelopment Exemption Policy - (CW Item 11.5)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That staff report SRCFS.18.025 regarding the Development Charges redevelopment exemption policy be received;

  b) That a tiered development charge redevelopment exemption approach for derelict buildings and structures be implemented as part of the 2019 DC By-law Update, as outlined in staff report SRCFS.18.025.

  Carried

13.3.6

SRCFS.18.036 - Semi Annual Report - Non Competitive Acquisitions - (CW Item 11.6)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That staff report SRCFS.18.036 regarding Semi-Annual Report, Non Competitive Acquisitions, be received for information purposes only.

  Carried

13.3.7

SRCFS.18.039 - Status Update - Pending Items List - (CW Item 11.7)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That staff report SRCFS.18.039 regarding a status update on the pending items lists be received for information.

  Carried

13.3.8

SREIS.18.006 - Textile Diversion Program Options and Private Textile Donation Bin Regulation - (CW Item 11.8)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That staff be directed to implement a public education campaign focused on raising awareness about options for the reduction, reuse and recycling of textiles;

  b) That the public education campaign be delivered through existing (funded) communication channels and provide information about reputable networks within Richmond Hill established for the purpose of textile diversion;

  c) That the Town continue with its current regulatory approach of maintaining minimum property standards around textile donation bins through the use of the property standards by-law.

  Carried

13.3.9

SREIS.18.009 - Asset Management Policy, Strategy and Governance Structure - (CW Item 11.9)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That funding in the amount of $125,000 be approved to support the development of an Asset Management Policy, Strategy and Governance Structure as outlined in staff report SREIS.18.009;

  b) That the Commissioner of Environment and Infrastructure be given delegated authority to execute any and all necessary documentation to effect the contract including any exercised optional term(s).

  Carried

13.3.10

SREIS.18.010 - Yonge Street Bus Rapid Transit (BRT) - Additional Third Party Town Works - (CW Item 11.10)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That an additional $925,759 be approved and sourced from the Water Reserve Fund for the additional watermain works on Yonge Street as part of the Yonge Street BRT;

  b) That an amount of $261,600 be approved and sourced from the Water Quality Protection Reserve Fund for the design and construction of the culvert replacement on Yonge Street south of the Richmond Heights Plaza driveway entrance.

  Carried

13.3.11

SRPRS.18.125 - Request for Approval - Zoning By-law Amendment Application - Iraj Nabizadeh - 131 Birch Avenue - File Number D02-17019 - (CW Item 11.11) - (By-law 55-18)

• Moved by: Councillor Cilevitz
  Seconded by: Regional and Local Councillor Hogg

  a) That the Zoning By-law Amendment application submitted by Iraj Nabizadeh for the lands known as Part of Lot 9, Registered Plan 1960 (municipal address: 131 Birch Avenue), File Number D02-17019, be approved, subject to the following:

  (i) That the current zoning of the subject lands, being Third Density Residential (R3) Zone under By-law 2523, as amended, be further amended to implement site specific development standards as outlined in staff report SRPRS.18.125; and,

  (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment.

  Carried Unanimously

13.3.12

SRPRS.18.148 - Request for Approval - Official Plan and Zoning By-law Amendment Applications - Castlegrove Developments Inc. - 357 King Road - File Numbers D01-17005 and D02-17021 - (CW Item 11.12) - (By-laws 72-18 and 85-18)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That the Official Plan and Zoning By-law Amendment applications submitted by Castlegrove Developments Inc. for lands known as Part of Lots 26 and 27, Plan 136 (municipal address: 357 King Road), File Numberss D01-17005 and D02-17021, be approved, subject to the following:

  (i) That the subject lands be deleted from the map of Existing Neighbourhood Commercial Sites in Appendix 7 of the Town of Richmond Hill Official Plan (2010), to facilitate the creation of five (5) single detached lots on the subject lands;

  (ii) That the subject lands be rezoned from Commercial (C) Zone under By-law 1275, as amended, to Single Detached Two (R2) Zone under By-law 313-96 as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.148; and,

  (iii) That the Official Plan Amendment and amending Zoning By-law, be forwarded to a regular meeting of Council for consideration and enactment.

  Carried

13.3.13

SRPRS.18.150 - Request for Approval - Zoning By-law Amendment Application - 2537788 Ontario Inc. - 0 and 13249 Bathurst Street - File Number D02-17022 - (CW Item 11.13) - (By-law 77-18)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That the Zoning By-law Amendment application submitted by 2537788 Ontario Inc. for lands known as Lots 9 to 12, Plan 133 (municipal addresses: 0 and 13249 Bathurst Street), File Number D02-17022, be approved, subject to the following:

  (i) That the subject lands be rezoned to Single Detached Four (R4) Zone under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.18.150; and,

  (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment.

  Carried

13.3.14

SRPRS.18.155 - Request for Approval - Private Street Naming Application - Stateview Homes (Kings Landing) Inc. - 272, 286, 296 and 298 King Road, and 4, 6 and 8 Parker Avenue - File Number D15-18022 - (CW Item 11.14)

• Moved by: Councillor Beros
  Seconded by: Councillor Muench

  a) That staff report SRPRS.18.155 regarding a Private Street Naming Application submitted by Stateview Homes (Kings Landing) Inc. for the lands known as Lots 1, 2, 3 and 4 Plan 563 and Part of Lots 31 and 32, Plan 202 (municipal addresses: 272, 286, 296 and 298 King Road, and 4, 6 and 8 Parker Avenue) be approved subject to the following:

  (i) Whereas 778 Banshee Squadron, Royal Canadian Air Cadets, was established in Richmond Hill, Ontario in 1969. The McDonnell F2H-3 Banshee was the only carrier-based air defence jet fighter used by the Canadian Military from 1955 to 1962. Until the CF-18 Hornet, the Banshee was the only Canadian military aircraft armed with AIM-9 Sidewinder missiles. The Banshee was a rugged and reliable, all-weather, fleet defence and ground attack fighter.

  Whereas 8 Globemaster Squadron, Royal Canadian Air Cadets, was established in Richmond Hill, Ontario in 2012 The CC-177 Globemaster III transports troops, cargo and oversized combat equipment from coast to coast and around the world. Its ability to fly long distances and land in remote airfields makes it a premier transporter for military, humanitarian and peacekeeping missions.

  Whereas young Canadians aged 12 to 18 participate in a variety of fun, challenging and rewarding activities whose purpose is to develop in youth the attributes of leadership, engaged and active citizenship and physical fitness, all within an environment that stimulates an interest in the Canadian Armed Forces;

  Whereas one in five private pilots in Canada is an ex-Air Cadet and 67% of commercial and airline pilots began as Air Cadets;

  Therefore, Be It Resolved: That the street name "Banshee" and “Globemaster” be approved to be added to the Town's Council Approved Street Naming List to be used for both private lanes.

  Be it also resolved that based on the Richmond Hill Legions sponsorship of both squadrons and the planes use in the Canadian Military that both street signs also have a poppy on them.

  (ii) That staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the proposed private street names upon finalization of the development applications.

  In favour: (3)	Mayor Barrow, Councillor Beros, and Councillor Muench
  Opposed: (6)	Regional and Local Councillor Spatafora , Regional and Local Councillor Hogg, Councillor Liu, Councillor West, Councillor Cilevitz, and Councillor Chan

  Motion Failed to Carry (3 to 6)
• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Councillor West

  a) That staff report SRPRS.18.155 regarding a Private Street Naming Application submitted by Stateview Homes (Kings Landing) Inc. for the lands known as Lots 1, 2, 3 and 4 Plan 563 and Part of Lots 31 and 32, Plan 202 (municipal addresses: 272, 286, 296 and 298 King Road, and 4, 6 and 8 Parker Avenue) be approved subject to the following:

  (i) That the proposed private street names Firesteel Lane (P) and Globemaster (P) be approved in accordance with staff report SRPRS.18.155; and,

  (ii) That staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the proposed private street names upon finalization of the development applications.
• Moved by: Councillor West
  Seconded by: Councillor Cilevitz

  That the motion in respect to staff report SRPRS.18.155 regarding the Private Street Naming application submitted by Stateview Homes (Kings Landing) Inc. for 272, 286, 296 and 298 King Road, and 4, 6 and 8 Parker Avenue, be referred back to staff for a report in the fall.

  Carried Unanimously

13.3.15

SRPRS.18.156 - Request for Approval - Granting of Municipal Servicing Allocation - Ideal (MM) Developments Inc. - 219 and 227 Major Mackenzie Drive East - File Number D06-13029 (Related File Number D02-13009) - (CW Item 11.15)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That the request by Ideal (MM) Developments Inc. for 25.87 persons equivalent of servicing allocation for the lands known as Lot 147, Plan 2383 (municipal address: 219 and 227 Major Mackenzie Drive East), File Number D06-13029, be approved;

  b) That the assigned servicing allocation be released by the Commissioner of Planning and Regulatory Services in accordance with By-law 109-11.

  Carried

13.3.16

SRPRS.18.164 - Request for Approval - Zoning By-law Amendment Application - Neuhaus Developments Ltd. - 343, 349 and 355 Elgin Mills Road West - File Number D02-17013 - (CW Item 11.17) - (By-law 74-18)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That the Zoning By-law Amendment application submitted by Neuhaus Developments Ltd. for lands known as Part of Lots 86 and 87, Plan 1931 (municipal addresses: 343, 349 and 355 Elgin Mills Road West), File Number D02-17013, be approved, subject to the following:

  (i) That the subject lands be rezoned from Single Family Six (R6) Zone to Single Family Seven (R7) Zone, under By-law 2523, as amended; and,

  (ii) That the amending Zoning By-law be brought forward to the July 9, 2018 Council meeting for consideration and enactment.

  Carried

13.3.17

SRPRS.18.165 - Transport Canada Rail Safety Improvement Program - (CW Item 11.18)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That the Railway Grade Crossing Improvement Project, as identified in staff report SRPRS.18.165, be approved;

  b) That a project with a budget of $211,250.00 be established for Recommendation a);

  c) That project funding be allocated as $91,670.00 from the Transport Canada Rail Safety Improvement Program (RSIP) and $119,850.00 from the Town-wide Engineering Development Charge Reserve Fund;

  d) That the Chief Administrative Officer and Director of Financial Services and Treasurer be authorized to sign and execute the Transport Canada Rail Safety Improvement Program funding agreement on behalf of the Town of Richmond Hill;

  e) That staff be directed to request the railway corporations to consider making improvements to railway crossings in their right of ways. 

  Carried

13.3.18

SRPRS.18.139 - Pedestrian Crossover Improvements on Estate Garden Drive at Snowy Meadow Avenue - (CW Item 11.19)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That staff be authorized to implement the pavement marking, signage, and crossing improvements recommended in staff report SRPRS.18.139 for the intersection of Estate Garden Drive at Snowy Meadow Avenue;

  b) That the amount of $20,000 be approved to implement the works identified in Recommendation a) to staff report SRPRS.18.139;

  c) That a project be established for the Estate Garden Drive enhancements with the $20,000 funded from the Cash to Capital Reserve Fund;

  d) That Chapter 1116, Schedule ‘A’ (Parking Prohibited-Signs-Displayed) of the Municipal Code be amended by adding the following:

  Highway: Estate Garden Drive

  Side: Both

  From and To: From a point 65m east of Snowy Meadow Avenue to a point 65m west of Snowy Meadow Avenue

  Prohibited Time of Day: Anytime

  Carried

13.3.19

SRPRS.18.153 - Elgin Mills Road Grade Separation Funding Update - (CW Item 11.20)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That staff report SRPRS.18.153 regarding Elgin Mills Road Grade Separation Funding Update be received by Council;

  b) That Council reiterate that the Elgin Mills Grade Separation is a top priority for Regional Road project in the Town of Richmond Hill;

  c) That Council approval the transfer of $200,000 from the Capital Project Account 902 2018531024310 Elgin Mills Grade Separation Preliminary Engineering Study in partnership with York Region to advance the Environmental Assessment study for the grade separation at Elgin Mills Road, east of Yonge Street;

  d) That staff be directed to engage and work in partnership with York Region to seek and explore alternate funding sources and opportunities to advance the timing of the Elgin Mills Road grade separation;

  e) That the Town Clerk forward a copy of staff report SRPRS.18.153 regarding the Elgin Mills Road Grade Separation Funding Update to York Region.

  Carried

13.3.20

SRPRS.18.157 -  Establish Lands as Public Highway - Part 1, Plan 65R-37345 - Jefferson Side Road - Related File Number D06-14029 - (CW Item 11.21) - (By-law 94-18)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That the Lands registered as Instrument No. YR2817493, described as Part 1 on Plan 65R-37345, be established as public highway to form part of Jefferson Side Road.

  Carried

13.3.21

SRPRS.18.048 - Authorization to Execute Servicing Agreement with Collecdev (8868 Yonge) GP Inc. (8868 Yonge St.) and Metroview Developments (Westwood) Inc. (8890 Yonge St.) - Related File Numbers D06-12082 and D06-12066 - (CW Item 11.22)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That upon the written recommendation of the Commissioner of Planning and Regulatory Services, the Mayor and Clerk be authorized to execute a tri-party servicing agreement with Collecdev (8868 Yonge) GP Inc. and Metroview Developments (Westwood) Inc. for the construction of a new municipal roadway and the installation of municipal servicing to support growth related projects at the south west corner of Yonge Street and Westwood Lane related to File Numbers D06-12082 and D06-12066;

  b) That Council authorize the fee simple acquisition of lands necessary for the infrastructure identified in Recommendation a), located within Part of Lot 38, Concession 1, more particularly described as Parts 1, 2, 6, 4, 5 and 9 on Draft Reference Plan prepared by Krcmar Surveyors Ltd. dated November 2, 2017.

  Carried

13.3.22

SRPRS.18.034 - Tree Preservation By-law - 73 Neighbourly Lane Appeal (TP-2015-103) - (CW Item 11.23)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That a Permit to Destroy the Blue Spruce tree located at 73 Neighbourly Lane be refused.

  Carried

13.3.23

SRPRS.18.186 - Request for Comments - Response to Member Motion Regarding Site Plan Control Exemption - (CW Item 11.24)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That staff report SRPRS.18.186 regarding Response to Member Motion regarding Site Plan Control Exemption be received for information purposes and that all comments be referred back to staff for consideration.

  Carried

13.3.24

SRPRS.18.167 - Request for Approval - Permission to Apply to the Committee of Adjustment pursuant to Subsection 45 (1.4) of the Planning Act - 1857481 Ontario Inc. - 386, 396 and 400 Highway 7 East - File Number D02-18017 - (CW Item 11.25)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That in accordance with the provisions of Subsection 45(1.4) of the Planning Act, R.S.O. 1990, c.P.13, as amended, 1857481 Ontario Inc. be and hereby is permitted to submit a Minor Variance application to the Committee of Adjustment in order to seek relief from the provisions of Zoning By-law 12-17 prior to the second anniversary of the day on which said by-law was adopted.

  Carried

13.3.25

SRPRS.18.131 - Request for Comments - Radio-Communication and Broadcasting Antenna System Public Consultation Application - Yorkdale Centres Inc. - 11685 Yonge Street - File Number D25-15001 - (CW Item 11.26)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That staff report SRPRS.18.131 regarding an application for public consultation related to the installation of a proposed Radio-Communication and Broadcasting Antenna System submitted by Fontur International Inc., on behalf of Yorkdale Centres Inc., for lands known as Part of Lot 57, Concession 1, E.Y.S. (municipal address: 11685 Yonge Street) File Number D25-15001, be received;

  b) That Council acknowledge that consideration of the proposed radio-communication and broadcasting antenna system has been undertaken in accordance with the Town’s Protocol for Public Consultation for Radio-Communication and Broadcasting Antenna Systems;

  c) That staff be directed to inform Industry Canada that Council acknowledges that no land use planning issues remain outstanding as it pertains to the installation of the proposed radio-communication and broadcasting antenna system on the subject lands for the reasons outlined in staff report SRPRS.18.131.

  Carried

13.3.26

Member Motion - Councillor Muench - Code of Conduct / Respect in the Workplace discussion and independent review of Ward 5 Councillor Karen Cilevitz actions - (CW Item 12.1)

• Moved by: Councillor Muench
  Seconded by: Regional and Local Councillor Spatafora

  Whereas members of the public have raised concerns about the conduct and harassment of Ward 5 Councillor Karen Cilevitz;

  Whereas it has been brought to members of Council attention that the integrity commissioner refused to hear a complaint that appears to be aggressive in tone;

  Whereas the threatening audio from Ward 5 Councillor Karen Cilevitz has been brought to members of Council and the public attention;

  Whereas a voice mail audio of Ward 5 Councillor Cilevitz directed at a member of the public has been played on 640AM, CFRB TALK 1010, CBC news as well as a documentary by rebel media;

  Whereas members of the public on at least two occasions have engaged with members of Council to ask for action to be taken about the actions of Ward 5 Councillor Karen Cilevitz;

  Whereas residents have been so passionately concerned that we had to have police come to Council;

  It is therefore recommended that:

  a) Council engages immediately to address gaps in our Code of Conduct and Respect in the Workplace policies;

  b) That the complaint in respect to Councillor Cilevitz actions in regards to Steffi Goodfield and Open Mic that was filed with the Office of the Clerk prior to May 31, 2018 be referred by the Clerk to the Town’s new Integrity Commissioner for a report and recommendation.

  Carried

13.4

SRPRS.18.160 - Request for Approval - Zoning By-law Amendment Application - Seyed Mohammad Shams and Lida Shahi - 13029 Bathurst Street - File Number D02-15043 (Related File Number D06-15092) - (Proposed By-law 86-18)

• Moved by: Councillor Beros
  Seconded by: Councillor Muench

  a) That consideration of staff report SRPRS.18.160 regarding the proposed Zoning By-law Amendment Application submitted by Seyed Mohammad Shams and Lida Shahi for 13029 Bathurst Street be referred to the Committee of the Whole meeting on September 4, 2018.

   

  Carried Unanimously

13.5

SRCAO.18.18 - Additional Delegation of Authority - Summer Recess (July 10 to September 3, 2018); 2018 Pre and Post-Election Recess (September 25 to November 18, 2018)

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That from July 10 to September 3, 2018 and from September 25 to November 18, 2018, in addition to those powers delegated by Council on June 26, 2018, notwithstanding any other conflicting or inconsistent Town by-law, the Chief Administrative Officer (CAO) also be authorized to take the following actions:

  (i) upon the recommendation of the Commissioner of Planning and Regulatory Services having advised the Mayor and respective Ward Councillor, instruct the Town Solicitor to take a position in respect of matters before the Local Planning Appeal Tribunal, including, without limitation, with respect to any Planning Act appeals;

  (ii) upon the recommendation of the Commissioner of Planning and Regulatory Services, authorize the acceptance of cash-in-lieu of parkland dedication; and,

  (iii) declare Town lands surplus without public notice and authorize the disposition of such lands to an appellant in exchange for lands and/or monetary compensation of comparable value;

  b) That the Town Solicitor be authorized to take any necessary actions to effect those actions authorized pursuant to recommendation (a), including the signing and registration of any electronic transfer documents; and

  c) That the Mayor and the Clerk be authorized to execute any necessary agreements or other documentation to effect those actions authorized pursuant to recommendation (a), upon the recommendation of the Chief Administrative Officer.

  Carried

13.6

SRCFS.18.035 - The York Centre for Children, Youth and Families - Discharge of Mortgage

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That the Mayor and Clerk be authorized to execute all documents required to discharge the mortgage from The York Centre for Children, Youth and Families to the Town registered on May 6, 2008 as Instrument Number YR1159162 over the lands described as part of Lot 29, Concession 3 (MKM) as in MA50627, except Part 1, Plan 65R-30204.

  Carried

13.7

Memorandum from Stephen M.A. Huycke, Director of Legislative Services/Town Clerk, dated July 5, 2018, regarding June 26, 2018 Special Council Meeting - Recorded Vote on the Motion to Defer consideration of options for the Central Library expansion 

• Moved by: Councillor Beros
  Seconded by: Councillor Muench

  a) That the memorandum from the Director of Legislative Services/Town Clerk, dated July 5, 2018, in respect to the June 26, 2018 Special Council Meeting - Recorded Vote on the Motion to Defer consideration of options of the Central Library expansion, be received.
• Moved by: Councillor West
  Seconded by: Councillor Chan

  That the following clause b be added to the main motion:

  b) That staff be directed to report back on a revised scope of work for the Civic Precinct Project at the time that staff report back on alternate options to accommodate the Town Hall Space needs.

  In favour: (6)	Regional and Local Councillor Spatafora , Regional and Local Councillor Hogg, Mayor Barrow, Councillor West, Councillor Cilevitz, and Councillor Chan
  Opposed: (3)	Councillor Beros, Councillor Muench, and Councillor Liu

  Carried (6 to 3)
• Moved by: Councillor Beros
  Seconded by: Councillor Muench

  a) That the memorandum from the Director of Legislative Services/Town Clerk, dated July 5, 2018, in respect to the June 26, 2018 Special Council Meeting - Recorded Vote on the Motion to Defer consideration of options of the Central Library expansion, be received;

  b) That staff be directed to report back on a revised scope of work for the Civic Precinct Project at the time that staff report back on alternate options to accommodate the Town Hall Space needs.

  Carried

13.8

SRPRS.18.162 - Hidden Spring Burial Site - Cemetery Establishment

• Moved by: Councillor Chan
  Seconded by: Councillor West

  a) That the establishment of the existing cemetery known as Hidden Spring Burial Site, consisting of an area of 4.599 metres from east to west and 4.599 metres from north to south, and legally described on Plan 65R-31626 as Part 1 & 2, Part of Lot 11, Registered Plan 1931, Town of Richmond Hill, Regional Municipality of York, Province of Ontario (the “Hidden Spring Burial Site”) be approved and be found to be in the public interest;

  b) That the Mayor, Town Clerk and the Commissioner of Community Services be authorized to execute any documents as may be required to implement the establishment and maintenance of the Hidden Spring Burial Site.

  Carried

13.9

Correspondence from Randy Staples, 40 Ravine Edge Drive, dated July 5, 2018, regarding the Radio-Communication and Broadcasting Antenna System Public Consultation Application submitted by Yorkdale Centres Inc. for 11685 Yonge Street

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  a) That the correspondence from Randy Staples, 40 Ravine Edge Drive, dated July 5, 2018, regarding the Radio-Communication and Broadcasting Antenna System Public Consultation Application submitted by Yorkdale Centres Inc. for 11685 Yonge Street, be received.

  Carried

13.10

Correspondence from Julian Uccello, V.P. of Housing, Stateview Homes (Kings Landing) Inc., dated July 5, 2018, regarding the proposed Private Street Naming Application for 272, 286, 296 and 298 King Road and 4,6 and 8 Parker Avenue

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Councillor Cilevitz

  a) That the correspondence from Julian Uccello, V.P. of Housing, Stateview Homes (Kings Landing) Inc., dated July 5, 2018, regarding the proposed Street Naming application submitted by Stateview Homes (Kings Landing) Inc. for 272, 286, 296 and 298 King Road, and 4, 6 and 8 Parker Avenue, be received.

  Carried

14.

Other Business

There were no other business items.

15.

Emergency/Time Sensitive Matters

There were no emergency/time sensitive matters.

16.

By-laws

• Moved by: Regional and Local Councillor Hogg
  Seconded by: Councillor West

  That the following By-laws be approved:

  By-law 55-18 - A By-law to Amend By-law 2523, as amended, of The Corporation of the former Township of Vaughan

  By-law 66-18 - A By-law to Amend By-law 95-13, Being a By-law to Authorize the Designation of 630 King Road (John Love House) under the Ontario Heritage Act

  By-law 68-18 - A By-law to Amend By-law 94-13, Being a By-law to Authorize the Designation of 10971 Bayview Avenue (Jacob Heise Ill House - Braeburn Farm) under the Ontario Heritage Act

  By-law 72-18 - A By-law to Amend By-law 313-96, as amended, of The Corporation of the Town of Richmond Hill and By-law 1275, as amended, of the former Township of King

  By-law 74-18 - A By-law to Amend By-law 2523, as amended, of The Corporation of the former Township of Vaughan 

  By-law 77-18 - A By-law to Amend By-law 313-96, as amended, of The Corporation of the Town of Richmond Hill and By-law 986, as amended of the former Township of King

  By-law 78-18 - A By-law to Remove Certain Lands from Part Lot Control

  By-law 80-18 - A By-law to Remove Certain Lands from Part Lot Control

  By-law 81-18 - A By-law to Remove Certain Lands from Part Lot Control

  By-law 82-18 - A By-law to Remove Certain Lands from Part Lot Control

  By-law 83-18 - A By-law to Remove Certain Lands from Part Lot Control

  By-law 85-18 - A By-law to Adopt Amendment Number 10 to the Richmond Hill Official Plan

  By-law 88-18 - A By-law to Assign Names to Certain Private Roads

  By-law 92-18 - A By-law to amend By-law 260-99, as amended, of the Town of Richmond Hill, being Chapter 310 of the Municipal Code, to provide for the delegation of the holding of hearings to any hearing officer appointed by the Town

  By-law 93-18 - A Bylaw to Appoint Members to the Youth Action Committee for the 2018 to 2019 Term

  By-law 94-18 - A By-law to Establish Lands as Public Highway

  Carried

17.

Closed Session

17.1

Resolution to Move into Closed Session Meeting and General Nature Thereof:

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Chan

  That Council move into Closed Session:

  a) To consider matters related to a proposed or pending acquisition of land by the municipality in Ward 6 (Section 239(2)(c) of the Municipal Act, 2001).

  b) To consider matters related to a proposed or pending acquisition of land by the municipality in Ward 6 (Section 239(2)(c) of the Municipal Act, 2001).

  Carried

17.2

Resolution to Reconvene in Open Session

Council moved into closed session and then returned to open session (10:01 p.m. to 10:17 p.m.)

17.3

Adoption of Recommendations Arising from the Closed Session Meeting (if required)

17.3.1

Acquisition of 63 Observatory Lane (Item A)

• Moved by: Councillor Chan
  Seconded by: Councillor Cilevitz

  a) That the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale and such further documentation as may be required to implement the acquisition of 63 Observatory Lane, upon the written recommendation of the Chief Administrative Officer;

  b) That a capital account be established in the amount of $5,217,235 (plus land transfer tax and applicable HST) to be funded from the Cash-in-Lieu of Parkland Reserve Fund.

  Carried Unanimously

17.3.2

Acquisition of 21 Rockwell Road (Item B)

• Moved by: Councillor Chan
  Seconded by: Councillor Cilevitz

  a) That the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale and such further documentation as may be required to implement the acquisition of 21 Rockwell Road, upon the written recommendation of the Chief Administrative Officer;

  b) That a capital account be established in the amount of $2,745,000 (plus land transfer tax and applicable HST) to be funded from the Cash-in-Lieu of Parkland Reserve Fund.

  Carried Unanimously

18.

By-law to Confirm the Proceedings of Council at this Meeting

18.1

By-law 95-18

• Moved by: Regional and Local Councillor Spatafora
  Seconded by: Regional and Local Councillor Hogg

  That By-law 95-18, A By-law to confirm the proceedings of Council at this meeting, be passed.

  Carried

19.

Adjournment

Mayor Barrow wished all staff an enjoyable summer.

Neil Garbe, Chief Administrative Officer, extended best wishes to Shane Baker, Commissioner of Community Services, as he moves on to the Town of Ajax as Chief Administrative Officer.  N. Garbe, on behalf of staff, thanked Commissioner Baker for his 17 years of service to the Town of Richmond Hill.

• Moved by: Councillor Chan
  Seconded by: Councillor West

  That the meeting be adjourned.

  The meeting was adjourned at 10:21 p.m.

  Carried