Committee of the Whole Meeting

Minutes

Meeting #:	CW#03-19
Date:	Tuesday, February 19, 2019 at 4:30 P.m. - 5:30 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

Committee Members Present:

• Mayor Barrow
• Regional and Local Councillor DiPaola
• Regional and Local Councillor Perrelli
• Councillor Muench
• Councillor Liu
• Councillor West
• Councillor Cilevitz
• Councillor Chan

Regrets:

• Councillor Beros

 

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1.

Call to Order

In the absence of the Chair Beros, Vice-Chair West called the meeting to order at 4:30 p.m.

2.

Council Announcements

There were no Council announcements.

3.

Introduction of Emergency/Time Sensitive Matters

There were no emergency/time sensitive matters raised by Members of Committee.

4.

Adoption of Agenda

• Moved by: Councillor Cilevitz

  That the agenda be adopted as distributed by the Clerk.

  Carried Unanimously

5.

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures of pecuniary interest by members of Council under the Municipal Conflict of Interest Act.

6.

Identification of Items Requiring Separate Discussion

Committee consented to separate Items 11.2, 12.1, 12.2, 12.3, 12.4 and 12.5 for discussion.

7.

Adoption of Remainder of Agenda Items

• Moved by: Councillor Chan

  On a motion of Councillor Chan, Committee adopted those Item not identified for separate discussion.

  Carried

8.

Public Hearing

There were no public hearings.

9.

Presentations

9.1

Presentation by Chuck Thibeault, Executive Director, York, Central Counties Tourism, and Samantha Wainberg, Executive Director, York Region Arts Council, regarding an overview of tourism development

Chuck Thibeault, Executive Director, Central Counties Tourism, and Samantha Wainberg, Executive Director, York Region Arts Council, made a presentation to Committee to provide an overview of tourism development in the area. They highlighted the services provided by Central Counties Tourism and York Region Arts Council, and how they work collectively with municipalities in York Region, Durham Region, and Headwaters Region to demonstrate the economic importance of tourism. They provided statistics related to tourism in York Region and explained how embracing tourism helps communities attract new business, attract new residents, retain and grow current businesses, and become a vibrant place to live, work and visit. C. Thiebeault and S. Wainberg concluded their presentation by detailing the resources available to the Town of Richmond Hill through Central Counties Tourism, York Region Arts Council and various Joint Programs.

• Moved by: Councillor Chan

  a) That the presentation by Chuck Thibeault, Executive Director, York, Central Counties Tourism, and Samantha Wainberg, Executive Director, York Region Arts Council, regarding an overview of tourism development be received with thanks.

  Carried Unanimously

10.

Delegations

10.1

Joanne Muench, resident, regarding staff report SRCS.19.02 - Community Tennis Club Development - (refer to Item 11.2)

Joanne Muench, Richmond Hill resident, addressed Committee regarding the Community Tennis Club Development. She advised of her passion for the game of tennis and highlighted her involvement with the Richmond Hill Lawn Tennis Club. Ms. Muench reviewed the benefits of implementing a second community tennis club at David Hamilton Park, and requested that staff proceed with a public meeting for the David Hamilton Park Community Tennis Club, and review the growth and development of future community tennis clubs in Richmond Hill in a couple of years.

10.2

Joanne Muench, resident, regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to the Change of Council and Committee of the Whole meeting time - (refer to Item 12.2)

Joanne Muench, Richmond Hill resident, addressed Committee regarding the Member Motion submitted by Regional and Local Councillor DiPaola regarding Change of Council and Committee of the Whole Meeting Time. Ms. Muench expressed the importance for Richmond Hill residents to have the opportunity to voice their concerns at a Council or Committee of the Whole meeting and requested that Committee consider having one of the two meetings in the evening to allow for residents’ participation.

11.

Committee and Staff Reports

11.1

Minutes - Youth Action Committee meetings held on December 5, 2018 and January 9, 2019

• Moved by: Councillor Chan

  a) That the minutes of the Youth Action Committee meetings held on December 5, 2018 and January 9, 2019, be adopted as circulated.

  Carried

11.2

SRCS.19.02 – Community Tennis Club Development

• Moved by: Councillor Chan

  a)  That Council approves the south area community tennis club location as David Hamilton Park;

  b)  That Council approves the north area community tennis club location in the West Gormley subdivision;

  c)  That staff conduct a public meeting on the recommended David Hamilton Park Community Tennis Club location;

  d)  That staff report back to Council with next steps recommendations for implementation.
• Moved by: Regional and Local Councillor Perrelli

  An amendment was:

  That the main motion be amended to read as follows:

  a)  That staff conduct a public meeting on the recommended north area community tennis club location in the West Gormley subdivision;

  b)  That staff conduct a public meeting on the recommended David Hamilton Park Community Tennis Club location;

  c)  That staff report back to Council with next steps recommendations for implementation.

  Carried Unanimously
• Moved by: Councillor Chan

  The main motion as amended:

  a)  That staff conduct a public meeting on the recommended north area community tennis club location in the West Gormley subdivision;

  b)  That staff conduct a public meeting on the recommended David Hamilton Park Community Tennis Club location;

  c)  That staff report back to Council with next steps recommendations for implementation.

  Carried Unanimously

11.3

SREIS.19.003 - Waste By-law Update

• Moved by: Councillor Chan

  a)  That the existing Waste By-Law 159-07, being Chapter 715 of the Town of Richmond Hill Municipal Code, and all subsequent amendments be repealed, and, that the Waste By-Law 18-19 attached as Appendix 1 to staff report SREIS.19.003 be enacted;

  b)  That the Town’s Administrative Monetary Penalty System (AMPS) By-law 69-16 be amended by replacing the existing Schedule “A” with the new Schedule “A” attached as Appendix 2 to staff report SREIS.19.003 (By-law 19-19) and that AMPS Penalty Notices for contraventions set out in the new Schedule “A” may be issued commencing July 1, 2019.

  Carried

11.4

SRCFS.19.007 - Approval of a Capital Sustainability Steering Committee

• Moved by: Councillor Chan

  a) That a Capital Sustainability Steering Committee be established;

  b) That the Capital Sustainability Steering Committee Terms of Reference attached as Appendix “A” to staff report SRCFS.19.007 be approved.

  Carried

11.5

SRPRS.19.009 - Assumption of Municipal Services - Centrex Homes Inc. et al - Subdivision File 19T-04005 - File Number D03-04005

• Moved by: Councillor Chan

  a) That the assumption of the aboveground and belowground municipal services within Plan 65M-4172, (Subdivision File 19T-04005) be approved;

  b) That the assumption of the external aboveground and belowground municipal services within the existing Birch Avenue road allowance associated with Subdivision File 19T-04005, be approved;

  c) That Day Lily Crescent within Plan 65M-4172 be assumed as public highway;

  d) That reserve Blocks 13 and 14 of Plan 65M-4172 (Subdivision File 19T-04005), be established as public highway to form part of Day Lily Crescent.

  Carried

11.6

SRPRS.19.028 - Authorization to Execute Transfer of Review Agreement with Ministry of the Environment, Conservation and Parks

• Moved by: Councillor Chan

  a) That the Mayor and Clerk be authorized to execute a Transfer of Review agreement with the Ministry of the Environment, Conservation and Parks to allow the Town to continue to participate in the Transfer of Review Program with the Ministry.

  Carried

11.7

SRPRS.19.030 – Request for Approval – Draft Plan of Condominium – Stateview Homes (Rialto Towns) Inc. - 160 to 178 Elgin Mills Road West and 6 to 24 Deep River Lane – File Number D05-16005

• Moved by: Councillor Chan

  a)  That the proposed draft Plan of Condominium submitted by Stateview Homes (Rialto Towns) Inc. for lands known as Part of Block 1, Plan 65M-4602 (Municipal Addresses: 160 to 178 Elgin Mills Road West and 6 to 24 Deep River Lane), File Number  D05-16005, be draft approved, subject to the following:

  (i) That draft approval be subject to the conditions as set out in Appendix “A” to staff report SRPRS.19.030;

  (ii) That prior to draft approval being granted, the applicant pay the applicable processing fee in accordance with the Town’s Tariff of Fees By-law.

  Carried

11.8

SRPRS.19.031 – Request for Approval – Zoning By-law Amendment and Deeming By-law Applications – 2370637 Ontario Ltd. – 56 and 58 Maple Grove Avenue - File Numbers D02-18002 and D27-18002

• Moved by: Councillor Chan

  a)  That the Zoning By-law Amendment and Deeming By-law applications submitted by 2370637 Ontario Ltd. for the lands known as Lots 13 and 14, Plan M-1563 and Block 21 and Part of Block 22, Plan 65M-3372 (Municipal Addresses: 56 and 58 Maple Grove Avenue), Town File D02-18002 and D27-18002, be approved, subject to the following:

  (i) That the subject lands be rezoned from Residential Urban (RU) Zone under By-law 1275, as amended, to Single Detached Six (R6) Zone under By-law 313-96, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.19.031;

  (ii)  That the amending Zoning By-law and Deeming By-law be brought forward to a regular Council meeting for consideration and enactment.

  Carried

12.

Other Business

12.1

Regional and Local Councillor DiPaola - Buttonville Airport Letter

• Moved by: Regional and Local Councillor DiPaola

  Whereas the safety of our residents is a primary concern of Council; and

  Whereas the Buttonville Airport is in close proximity to populated areas of Richmond Hill; and

  Whereas Cadillac Fairview have announced that Buttonville Airport will remain open for another five years; and

  Whereas Buttonville Airport is not currently operating with the most advanced and safest aeronautical instruments;

  Be it resolved that staff be directed to send a letter on behalf of Richmond Hill urging Buttonville Airport to cease deferring important modern instrument upgrades and indicating that Richmond Hill Council will assist with fundraising of the required investment to do so.
• Moved by: Mayor Barrow

  An amendment was:

  That the motion be amended to read as follows:

  Be it resolved that staff be directed to send a letter on behalf of Richmond Hill urging Buttonville Airport to cease deferring important modern instrument upgrade.

  In favour: (6)	Mayor Barrow, Regional and Local Councillor DiPaola, Councillor Liu, Councillor West, Councillor Cilevitz, and Councillor Chan
  Opposed: (2)	Regional and Local Councillor Perrelli, and Councillor Muench

  Carried (6 to 2)
• Moved by: Regional and Local Councillor DiPaola

  Whereas the safety of our residents is a primary concern of Council; and

  Whereas the Buttonville Airport is in close proximity to populated areas of Richmond Hill; and

  Whereas Cadillac Fairview have announced that Buttonville Airport will remain open for another five years; and

  Whereas Buttonville Airport is not currently operating with the most advanced and safest aeronautical instruments;

  Be it resolved that staff be directed to send a letter on behalf of Richmond Hill urging Buttonville Airport to cease deferring important modern instrument upgrades.

  In favour: (7)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Liu, Councillor West, Councillor Cilevitz, and Councillor Chan
  Opposed: (1)	Councillor Muench

  Carried (7 to 1)

12.2

Regional and Local Councillor DiPaola - Change of Council and Committee of the Whole Meeting Time

• Moved by: Regional and Local Councillor DiPaola

  Whereas Richmond Hill has a full time Council; and

  Whereas the current schedule for Council Meetings and Committee of the Whole was established to accommodate part time councillors; and

  Whereas neighbouring municipalities with full time Councils have Council and Committee of the Whole Meetings during the day; and

  Whereas having staff on-site during Council and Committee of the Whole Meetings offers advantages for commissioners and councillors; and

  Whereas having a business day following the weekend and prior to the meeting is advantageous for staff and Council;

  Therefore be it resolved that Richmond Hill Council and Committee of the Whole meetings will take place on alternate Tuesday's at 1:00 PM on a trial basis from April 2019 until September 2019 , to be reconsidered by Council at that time.
• Moved by: Councillor Cilevitz

  An amendment was:

  That the motion be amended to read as follows:

  Therefore be it resolved that Richmond Committee of the Whole meetings will take place on alternate Tuesday's at 7:30 p.m., on a trial basis from April 2019 until September 2019, to be reconsidered by Council at that time.
• Moved by: Councillor Liu

  Motion to Refer:

  That the motion to change Committee of the Whole and Council meeting times be referred to the Town Clerk for a report back on alternate options including a public consultation.

  In favour: (2)	Councillor Muench, and Councillor Liu
  Opposed: (6)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor West, Councillor Cilevitz, and Councillor Chan

  Motion Failed to Carry (2 to 6)
• Moved by: Councillor Cilevitz

  An amendment was:

  That the motion be amended to read as follows:

  Therefore be it resolved that Richmond Committee of the Whole meetings will take place on alternate Tuesday's at 7:30 p.m., on a trial basis from April 2019 until September 2019, to be reconsidered by Council at that time. 

  In favour: (4)	Councillor Muench, Councillor West, Councillor Cilevitz, and Councillor Chan
  Opposed: (4)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, and Councillor Liu

  Motion Failed to Carry on a Tie Vote (4 to 4)
• Moved by: Regional and Local Councillor DiPaola

  The main motion:

  Whereas Richmond Hill has a full time Council; and

  Whereas the current schedule for Council Meetings and Committee of the Whole was established to accommodate part time councillors; and

  Whereas neighbouring municipalities with full time Councils have Council and Committee of the Whole Meetings during the day; and

  Whereas having staff on-site during Council and Committee of the Whole Meetings offers advantages for commissioners and councillors; and

  Whereas having a business day following the weekend and prior to the meeting is advantageous for staff and Council;

  Therefore be it resolved that Richmond Hill Council and Committee of the Whole meetings will take place on alternate Tuesday's at 1:00 PM on a trial basis from April 2019 until September 2019 , to be reconsidered by Council at that time.

  In favour: (5)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Liu, and Councillor Chan
  Opposed: (3)	Councillor Muench, Councillor West, and Councillor Cilevitz

  Carried (5 to 3)

12.3

Regional and Local Councillor DiPaola - Notice of Motion Lead Time

• Moved by: Regional and Local Councillor DiPaola

  Whereas Richmond Hill has a full time Council; and

  Whereas a two week lead time is longer than afforded neighbouring full time councils; and

  Whereas this timeline was established before the use of eScribe;

  Therefore be it resolved that the required lead time for notices of Member Motion be submitted to the Office of the Clerk by 12:00 PM, seven (7) calendar days from the applicable Council or Committee of the Whole Meeting.

  Carried Unanimously

12.4

Regional and Local Councillor DiPaola - York Region Alternate Councillor

• Moved by: Regional and Local Councillor DiPaola

  Whereas the Municipal Act provides the opportunity to name an alternate Councillor for the duration of the term in the absence of the Mayor or Regional Councillors; and

  Whereas it is important that Richmond Hill maintains the opportunity to exercise all three of its votes at York Region Council meetings;

  Therefore be it resolved that Ward 1 Councillor Greg Beros be named the alternate Regional Councillor for the duration of the current term of Regional Council.

  In favour: (4)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, and Councillor Liu
  Opposed: (4)	Councillor Muench, Councillor West, Councillor Cilevitz, and Councillor Chan

  Motion Failed to Carry on a Tie Vote (4 to 4)

12.5

Regional and Local Councillor DiPaola - CAO Authority

• Moved by: Regional and Local Councillor DiPaola

  Therefore be it resolved that the CAO of Richmond Hill shall be responsible for the appointment, employment, suspension and dismissal of Department Heads and shall have all the necessary ancillary powers and duties that are required in connection with the administration of such responsibilities, including the negotiation and execution of any and all agreements and documents; and

  Be it further resolved that the CAO of Richmond Hill shall review the municipality’s organizational structure regularly including the titles, functions and reporting structures of all departments, divisions, sections and individual employees and effect any changes to improve the effectiveness and efficiency of the structure.
• Therefore be it resolved that the CAO of Richmond Hill shall be responsible for the appointment, employment, suspension and dismissal of Department Heads and shall have all the necessary ancillary powers and duties that are required in connection with the administration of such responsibilities, including the negotiation and execution of any and all agreements and documents.

  In favour: (6)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Muench, Councillor Liu, and Councillor West
  Opposed: (2)	Councillor Cilevitz, and Councillor Chan

  Carried (6 to 2)
• Moved by: Regional and Local Councillor DiPaola

  Be it further resolved that the CAO of Richmond Hill shall review the municipality’s organizational structure regularly including the titles, functions and reporting structures of all departments, divisions, sections and individual employees and effect any changes to improve the effectiveness and efficiency of the structure.

  In favour: (7)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Muench, Councillor Liu, Councillor West, and Councillor Chan
  Opposed: (1)	Councillor Cilevitz

  Carried (7 to 1)
• Moved by: Regional and Local Councillor DiPaola

   

  The complete motion to read as follows:

  Therefore be it resolved that the CAO of Richmond Hill shall be responsible for the appointment, employment, suspension and dismissal of Department Heads and shall have all the necessary ancillary powers and duties that are required in connection with the administration of such responsibilities, including the negotiation and execution of any and all agreements and documents; and

  Be it further resolved that the CAO of Richmond Hill shall review the municipality’s organizational structure regularly including the titles, functions and reporting structures of all departments, divisions, sections and individual employees and effect any changes to improve the effectiveness and efficiency of the structure.

  Carried

13.

Emergency/Time Sensitive Matters

There were no emergency/time sensitive matters.

14.

Closed Session

There were no closed session items.

15.

Adjournment

• Moved by: Regional and Local Councillor Perrelli

  That the meeting be adjourned 

  The meeting was adjourned at 7:41p.m.

  Carried