Council Meeting

Minutes

Meeting #:	C#41-19
Date:	Wednesday, November 20, 2019 at 1:30 P.m. - 4:30 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

Council Members Present:

• Mayor Barrow
• Regional and Local Councillor DiPaola
• Regional and Local Councillor Perrelli
• Councillor Beros
• Councillor Muench
• Councillor Liu
• Councillor West
• Councillor Cilevitz
• Councillor Chan

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1.

Call to Order/National Anthem

2.

Public Forum (not to exceed 15 minutes) 

The following member of the public addressed Council during the Public Forum:

Kyle Cowan, 15 Baif Boulevard, regarding the integrity of Council and the reporting of Councillors' expenditures.

3.

Council Announcements

Mayor Barrow advised that the City of Richmond Hill was once again awarded the Mayors' Megawatt Challenge Award for energy efficiency leadership in exceeding the annual energy use intensity target, and extended gratitude to staff for their efforts. 

Regional and Local Councillor Perrelli advised of a recent trip to Florida in which he reclaimed his title as the Monday Night Mini Match Champion and extended greetings to his friends in Sarasota.  

4.

Introduction of Emergency/Time Sensitive Matters

There were no emergency/time sensitive matters raised by Members of Council.

5.

Adoption of Agenda

• Moved by: Councillor Chan
  Seconded by: Councillor Cilevitz

  That the agenda be adopted as distributed by the Clerk with the following additions:

  a) Delegation from Mauro Ritacca, Toronto Real Estate Board, regarding the Update to Staff Report SRCS.19.26, Real Estate Open House Signs – Item 12.1

  b) Delegation from Pat Pollock, 67 Drumern Crescent, on behalf of Russell Cheng, 45 Leno Mills Avenue, regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to the Council and Committee of the Whole Meeting Times – Item 12.2

  c) Delegation from Kyle Cowan, 15 Baif Boulevard, regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to the Council and Committee of the Whole Meeting Times – Item 12.3

  d) Delegation from Marj Andre, 2 Lucy Drive, regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to the Council and Committee of the Whole Meeting Times – Item 12.4

  e) Delegation from John Li, 206 Brookside Road, regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to the Council and Committee of the Whole Meeting Times – Item 12.5

  f) Correspondence regarding the Member Motion submitted by Regional and Local Councillor DiPaola regarding Council and Committee of the Whole Meeting Times – Item 13.8

  g) Correspondence from Gloria Marsh, York Region Environmental Alliance, dated November 18, 2019, relating to the Member Motion submitted by Councillor Muench regarding Employment Area Conversions - Item 13.9

  h) Memorandum from Kelvin Kwan, Commissioner of Planning and Regulatory Services, dated November 19, 2019, regarding Official Plan Update - Consultation - Item 13.10

  i) Memorandum from Kelvin Kwan, Commissioner of Planning and Regulatory Services, dated November 20, 2019, regarding Site Plan Applications - Summit Community Church - City File D06-07038 - Item 13.11

  Carried

6.

Disclosures of Pecuniary Interest and General Nature Thereof

There were no disclosures of pecuniary interest by Members of Council under the Municipal Conflict of Interest Act.

7.

Adoption of Previous Council Minutes

7.1

Council Meeting C#36-19 held October 16, 2019

• Moved by: Regional and Local Councillor DiPaola
  Seconded by: Councillor Liu

  That the minutes of Council Meeting C#36-19 held October 16, 2019 be adopted.

  Carried

7.2

Council Public Meeting C#37-19 held October 16, 2019

• Moved by: Regional and Local Councillor DiPaola
  Seconded by: Councillor Liu

  That the minutes of Council Public Meeting C#37-19 held October 16, 2019 be adopted.

  Carried

7.3

Special Council Meeting C#38-19 held October 22, 2019

• Moved by: Regional and Local Councillor DiPaola
  Seconded by: Councillor Liu

  That the minutes of the Special Council Meeting C#38-19 held October 22, 2019 be adopted.

  Carried

7.4

Special Council Meeting C#40-19 held November 12, 2019

• Moved by: Regional and Local Councillor DiPaola
  Seconded by: Councillor Liu

  That the minutes of the Special Council Meeting C#40-19 held November 12, 2019 be adopted.

  Carried

8.

Identification of Items Requiring Separate Discussion

Council consented to separate Items 13.3, 13,7, 14.1 and 14.4 for discussion.

9.

Adoption of Remainder of Agenda Items

On a motion of Councillor Cilevitz, seconded by Councillor Liu, Council adopted those items not identified for separate discussion.

10.

Public Hearings

There were no public hearings.

11.

Presentations

11.1

Presentation by Mark Zamojc, member of the Ontario Public Works Association Board of Directors, to Mayor Barrow and Members of Council of the 2019 National Public Works Week Award

Mark Zamojc, member of the Canadian Public Works Association (CPWA) Board of Directors - Ontario Chapter, made a presentation to Mayor Barrow, Members of Council and the City of Richmond Hill’s National Public Works Week (NPWW) Committee of the 2019 CPWA National Public Works Week Award. Mr. Zamojc advised that this year marked the City’s 22^nd year participating in NPWW and the fourth time it was awarded the NPWW Award. He advised that the City competed with other Canadian municipalities with populations of 100,000 and greater, and provided a brief description of events hosted by the City during the week.

Mayor Barrow, on behalf of Council, thanked and extended congratulations to all staff involved for being the recipient of the 2019 CPWA National Public Works Week Award, and acknowledged the important role of public works professionals.

12.

Delegations

12.1

Mauro Ritacca, Toronto Real Estate Board, regarding the Update to Staff Report SRCS.19.26, Real Estate Open House Signs - (refer to Item 13.7)

Mauro Ritacca, Toronto Real Estate Board (TREB), addressed Council regarding Real Estate Open House Signs and advised that TREB strongly supported the Sign By-law amendments recommended by staff and requested that a decision be made without further delay. He noted that members of TREB were in a conflicting situation as the requirements outlined in the Real Estate and Business Brokers Act, with respect to content on open house signs, contradict the Sign By-law. Mr. Ritacca advised that the current by-law raised legal questions with regard to its conflict with provincial legislation and potential conflict with the freedom of expression guaranteed by the Canadian Charter of Rights and Freedoms. He further noted that the Supreme Court of Canada had set a precedent that would support a legal challenge of the by-law as it currently stands.

12.2

Pat Pollock, 67 Drumern Crescent, on behalf of Russell Cheng, 45 Leno Mills Avenue, regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to the Council and Committee of the Whole Meeting Times - (refer to Item 14.1)

Pat Pollock, 67 Drumern Crescent, spoke on behalf of the Mayvern Area Residents Association, and on behalf of Russell Cheng and the Bay Mills Residents Group, regarding the Member Motion submitted by Regional and Local Councillor DiPaolo related to Council and Committee of the Whole meeting times. She advised that daytime meetings do not allow residents who work an opportunity to participate in meetings, and questioned the rationale for changing meeting times. Ms. Pollock noted that the motion contradicts Richmond Hill policy, which encourages resident engagement, and shared her concerns regarding the effectiveness of other means of communication.

12.3

Kyle Cowan, 15 Baif Boulevard, regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to the Council and Committee of the Whole Meeting Times - (refer to Item 14.1)

Kyle Cowan, 15 Baif Boulevard, addressed Council regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to Council and Committee of the Whole Meeting Times. He advised of the difficulty in attending daytime Council meetings due to his work schedule and noted the importance of public participation and attendance at Council meetings.

12.4

Marj Andre, 2 Lucy Drive, regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to the Council and Committee of the Whole Meeting Times - (refer to Item 14.1)

Marj Andre, 2 Lucy Drive, addressed Council regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to Council and Committee of the Whole Meeting Times. She advised of her efforts to increase civic engagement, noted the public's desire for more accessible government, and shared her belief that the motion was not in line with the times. Ms. Andre shared her opposition to the motion, questioned if the public was consulted, and shared her desire for transparent, accessible government and an accountable Council.

12.5

John Li, 206 Brookside Road, regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to the Council and Committee of the Whole Meeting Times - (refer to Item 14.1)

John Li, 206 Brookside Road, on behalf of the Yonge Bernard Residents Association, addressed Council regarding the Member Motion submitted by Regional and Local Councillor DiPaola relating to Council and Committee of the Whole Meeting Times. He shared residents’ emails that were not supportive of daytime meetings and used Canadian census data to illustrate that the motion prevents a majority of Richmond Hill residents from participating in democracy.

13.

Committee and Staff Reports

13.1

Minutes - Budget Committee of the Whole meeting BCW#06-19 held October 22, 2019

That the minutes of the Budget Committee of the Whole meeting BCW#06-19 held October 22, 2019 be adopted as circulated and the following recommendations approved:

13.1.1

SRCFS.19.034 - 2019 Year-end Operating Forecast - (BCW Item 4.1)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the interim forecast of the Operating and Water, Wastewater and Stormwater Funds, based on the six month period ended June 30, 2019, be received for information purposes;

  b) That the 2019 costs for the approved Public Works Enhancement program be funded from Community Enhancement and Economic Vitality Reserve Fund;

  c) That the full costs of Public Works Enhancements program be phased into the Operating Budget from 2020 to 2027 through the use of the Community Enhancement and Economic Vitality Reserve Fund.

  Carried

13.1.2

SRCFS.19.036 - Tariff of Fees Update - (BCW Item 4.2) - (Proposed By-law 108-19)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the proposed fees set out in draft Tariff of Fees By-law 108-19, attached as Appendix “D” to staff report SRCFS.19.036 be adopted;

  b) That the draft Tariff of Fees By-law implement the proposed new fees for the Fitness Centre Indoor Track, as outlined on Appendix ‘A” of staff report SRCFS.19.036, effective 3 months after the opening of the facility.

  Carried

13.1.3

SRCFS.19.046 - Internal Courier Service - (BCW Item 4.5)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the service level changes pertaining to the City’s internal courier service, as described in staff report SRCFS.19.046, be approved;

  b) That the 2020 Operating Budget include adjustments, as described in staff report SRCFS.19.046, to account for the service level changes pertaining to the City’s internal courier service.

  Carried Unanimously

13.2

Minutes - Committee of the Whole meeting CW#14-19 held November 6, 2019

That the minutes of Committee of the Whole meeting CW#14-19 held November 6, 2019 be adopted as circulated and the following recommendations approved:

13.2.1

Minutes - Accessibility Advisory Committee meeting AAC#02-19 held June 27, 2019 - (CW Item 11.1)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the minutes of Accessibility Advisory Committee meeting AAC#02-19 held June 27, 2019, be adopted.

  Carried

13.2.2

Minutes - Heritage Richmond Hill Committee meeting HRH#05-19 held September 10, 2019 - (CW Item 11.2)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the minutes of Heritage Richmond Hill Committee meeting HRH#05-19 held September 10, 2019, be adopted.

  Carried

13.2.3

Minutes - Youth Action Committee meeting held September 25, 2019 - (CW Item 11.3)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the minutes of the Youth Action Committee meeting held on September 25, 2019 be adopted as circulated.

  Carried

13.2.4

Extracts - Heritage Richmond Hill Committee meeting HRH#06-19 held October 15, 2019 - (CW Item 11.4)

13.2.4.1

SRPRS.19.167 - Heritage Permit Application for 123 Hillsview Drive, David Dunlap Observatory and Administration Building - (CW Item 11.4.1)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the Heritage Permit Application to preserve, rehabilitate and restore all major envelope components related to the Observatory and Administration Buildings as described in the David Dunlap Observatory & Administration Building Conservation Plan, prepared by +VG Architects and dated September 12, 2019, be approved.

  Carried

13.2.4.2

SRPRS.19.162 - Request to Amend Heritage Designating By-law 87-17, 13200 Yonge Street -  City File Number D12-07518 - (CW Item 11.4.2)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the Clerk provide the owner of the designated property, described in municipal By-law 87-17, written notice of the proposed amendment to correct the legal description of the said property in accordance with section 30.1 of the Ontario Heritage Act;

  b) That pending no objection from the owner during the 30 day post-notification period, the Amending By-law substantially in the form as set out in Appendix A to staff report SRPRS.19.162 be adopted by Council;

  c) That the Clerk:

  1. provide a copy of the Amending By-law to the Ontario Heritage Trust;
  2. cause the Amending By-law to be registered against the property; and
  3. update the Municipal Heritage Register, in accordance with the requirements of the Ontario Heritage Act.
  Carried

13.2.5

SRPRS.19.164 - Request for Approval - Private Street Naming Application - GC King Bond Limited Partnership - 115 and 119 Bond Crescent and 301, 311, 319, 329, 339 and 349 King Road - City File D15-19015 - (CW Item 11.5)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That Staff Report SRPRS.19.164 regarding the Private Street Naming Application submitted by GC King Bond Limited Partnership for the lands known as Lots 1 and 2, Plan M-38 and Lots 4, 5, 6, 7, 8 and 9, Plan M-31 (Municipal Addresses: 115 and 119 Bond Crescent and 301, 311, 319, 329, 339 and 349 King Road) be approved subject to the following:

  1. that the names “Charles Adams Lane (P)” and “William Findlay Lane (P)” be added to the Council Approved Street Name List;
  2. that the proposed private street names Charles Adams Lane (P), English Lane (P), Otter Lane (P), Spey Lane (P) and William Findlay Lane (P) be approved in accordance with Staff Report SRPRS.19.164; and,
  3. that staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the approval of the proposed private names upon finalization of the development applications.
  Carried

13.2.6

SRPRS.19.165 - Request for Approval - Private Street Naming Application - 2598508 Ontario Inc. - 850 Elgin Mills Road East - City File D15-19016 - (CW Item 11.6)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That Staff Report SRPRS.19.165 regarding the Private Street Naming Application submitted by 2598508 Ontario Inc. for the lands known as Parcel 2, Part of Lot 26, Concession 2, E.Y.S. (Municipal Address: 850 Elgin Mills Road East) be approved subject to the following:

  1. that the names “Bourget Lane (P)”, “Dodgson Lane (P)”, “Hewgill Lane (P)”, “Schissler Lane (P)” and “Wehrens Lane (P)” be added to the Council Approved Street Name List;
  2. that the proposed private street names Bourget Lane (P), Dodgson Lane (P), Hewgill Lane (P), Schissler Lane (P) and Wehrens Lane (P) be approved in accordance with staff report SRPRS.19.165; and,
  3. that staff be directed to bring forward a by-law to a regularly scheduled Council meeting to implement the approval of the proposed private names upon finalization of the development applications.
  Carried

13.2.7

SRPRS.19.168 – Request for Approval – Zoning By-law Amendment Application – Farzad Eslami and Iman Esfahani-Alasl – 142 Snively Street - City File D02-19001 (Related File D06-19014) - (CW Item 11.7)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the Zoning By-law Amendment application submitted by Farzad Eslami and Iman Esfahani-Alasl for the lands known as Part of Lot 6, Plan 200 (Municipal Address: 142 Snively Street), City File D02-19001, be approved, subject to the following:

  1. that the subject lands be rezoned from Agricultural (A) Zone under By-law 1703, as amended, to Single Detached Four (R4) Zone and Environmental Protection Area One (EPA1) Zone under By-law 313-96, as amended; and,
  2. that the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.
  Carried

13.2.8

SRPRS.19.180 - Request for Approval – Draft Plan of Subdivision Application – Gino and Marina De Angelis et al. - 158, 160, 162 and 170 Oxford Street - City File D03-18001 - (CW Item 11.9)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the draft Plan of Subdivision application submitted by Gino and Marina De Angelis, Nicola and Carmela De Angelis, Giuseppe and Linda Mary Manserra, and 2579784 Ontario Inc. for lands known as Part of Lots 45, 46, 47 and 48, Plan 1999 (Municipal Addresses: 158, 160, 162 and 170 Oxford Street), City File D03-18001, be approved, subject to the following:

  i. that the Plan of Subdivision as depicted on Map 4 to Staff Report SRPRS.19.180 be draft approved, subject to the conditions as set out in Appendix “B” hereto;

  ii. that prior to draft approval being granted, the applicant pay the applicable processing fee in accordance with the City’s Tariff of Fees By-law and that draft Condition 29 in Appendix “B” to staff report SRPRS.19.180, be finalized with respect to the applicable cost sharing requirement; and,

  b) That the authority to assign 49.09 persons equivalent of additional servicing allocation to the proposed development to be constructed on the subject lands be delegated to the Commissioner of Planning and Regulatory Services subject to the criteria in the City’s Interim Growth Management Strategy, and that the assigned servicing allocation be released in accordance with the provisions of By-law 109-11.

  Carried

13.2.9

SRPRS.19.178 – Request for Comments – Site Plan Application and Assignment of Municipal Servicing Allocation – Yonge Sixteen LP – 9251 Yonge Street - City File D06-17009 (Related Files D01-10003 and D02-10011) - (CW Item 11.10)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That Staff Report SRPRS.19.178 with respect to the Site Plan application submitted by Yonge Sixteen LP for lands known as Part of Lot 1, Plan 3805 and Part of Lots 1, 2 and 3, Plan 3806 (Municipal Address: 9251 Yonge Street), City File D06-17009, be received for information purposes and that all comments be referred back to staff;

  b) That 49.44 persons equivalent of additional servicing allocation be assigned to the subject lands, to be released by the Commissioner of Planning and Regulatory Services in accordance with By-law 109-11, as amended.

  Carried

13.2.10

SRPRS.19.176 - Proposed Changes to Toronto and Region Assessment Report and Central Lake Ontario, Toronto Region and Credit Valley Source Protection Plan - (CW Item 11.11)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That Staff Report SRPRS.19.176 regarding proposed changes to Toronto and Region Assessment Report and Central Lake Ontario, Toronto Region and Credit Valley Source Protection Plan, be received;

  b) That the proposed changes to the Toronto and Region Assessment Report and the Central Lake Ontario, Toronto Region and Credit Valley Source Protection Plan be endorsed;

  c) That staff report SRPRS.19.176 be circulated to the Region of York, Toronto and Region Source Protection Authority, and the Ontario Ministry of the Environment, Conservation, and Parks.

  Carried

13.2.11

SRPRS.19.169 – Proposed Revisions to the Policy for Naming and Renaming Parks, Open Space and Recreation Facilities and Amendments to the Parks Use By-law and Chapter 942 of the Municipal Code - (CW Item 11.12) - (Proposed By-law 134-19) 

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the Policy for Naming and Renaming Parks, Open Space and Recreation Facilities (November 2019) provided in Attachment A to Staff Report SRPRS.19.169 be approved;

  b) That draft By-law 134-19, a by-law to amend By-law No. 16-83, being the City of Richmond Hill’s Parks Use By-law and Chapter 942 of the Municipal Code, as provided in Attachment B to Staff Report SRPRS.19.169, be enacted.

  Carried

13.2.12

SRPRS.19.163 - Assumption of Municipal Services - Richmond Hill Jefferson Forest Inc. - City File D03-99021 Phase 2 - (CW Item 11.13) - (Proposed By-law 143-19)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the assumption of the aboveground and belowground municipal services within Plan 65M-4335, (Subdivision File 19T-99021 Phase 2) be approved;

  b) That the assumption of the external aboveground and belowground municipal services related to Subdivision File 19T-99021 Phase 2, located within the Wings View Gate, Arden Valley Street and Shadow Falls Drive road allowances within Plan 65M-3602, be approved;

  c) That Paper Mills Crescent, Riding Mountain Drive, Wings View Gate, Arden Valley Street, Pulpwood Crescent, Shadow Falls Drive, Port Arthur Crescent, and Georgia Court within Plan 65M-4335 be assumed as public highway;

  d) That reserve Block 519 on Plan 65M-3602, be established as public highway to form part of Wings View Gate;

  e) That reserve Block 518 on Plan 65M-3602, be established as public highway to form part of Arden Valley Street;

  f) That reserve Block 517 on Plan 65M-3602, be established as public highway to form part of Shadow Falls Drive;

  g) That reserve Block 108 on Plan 65M-4168, be established as public highway to form part of Georgia Court;

  h) That reserve Block 185 on Plan 65M-4335, be established as public highway to form part of Riding Mountain Drive;

  i) That reserve Blocks 186, 187, 188 and 180 on Plan 65M-4335, be established as public highway to form part of Paper Mills Crescent; and

  j) That reserve Block 101 on Plan 65M-4335 be established as public highway to form part of Port Arthur Crescent.

  Carried

13.2.13

SRPRS.19.157 - Non-Competitive Acquisition - Additional Consulting Services - UMESP Update Study - City File D00-UMESP Update - (CW Item 11.14)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the contract for the provision of additional consulting services for additional work items not included in the original scope for the Urban Master Environmental Servicing Plan Update Study be awarded non-competitively to Civica Infrastructure Inc. for a cost not exceeding $49,965.00 (exclusive of taxes), pursuant to Article 7.1, Section (b)(2) and Section (b) of Part I of Appendix “B” of Procurement By-law No. 113-16;

  b)That the contract for the provision of additional consulting services to support the Official Plan Update be awarded non-competitively to Civica Infrastructure Inc. for a cost not exceeding $194,731.00 (exclusive of taxes), pursuant to Article 7.1 Section (b) (2) and Section (b) of Part I of Appendix “B” of Procurement By-Law No. 113-16;

  c) That an additional capital budget in the amount of $195,000.00 (exclusive of taxes) be approved for the required additional consulting services to support the Official Plan Update, with a funding source of $175,500 (90%) from the General Government DC Reserve Fund and $19,500 (10%) from the Non Growth Development Reserve Fund; and

  d) That the Commissioner of Planning and Regulatory Services be authorized to execute any necessary documentation to affect the contract upon the written recommendation of the Commissioner of Planning and Regulatory Services.

  Carried

13.2.14

SRCM.19.13 - Small Cell Technology Agreement with Rogers Communications - (CW Item 11.15)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the City Manager be authorized to negotiate and execute a licensing agreement with Rogers Communications, for the use of City-owned streetlight poles to install small-cell technology, including any and all documents and ancillary agreements required to give effect to same;

  b) That the revenue from the licensing agreement with Rogers Communications be directed to the Operating Fund.

  Carried

13.2.15

SRPRS.19.174 – Request for Comments – Site Plan Application – Leslie Elgin Developments Inc. – 0 Leslie Street - City File D06-19021 (Related File D03-04009) - (CW Item 11.17)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That Staff Report SRPRS.19.174 with respect to the Site Plan application submitted by Leslie Elgin Developments Inc. for lands known as Part of Lot 28, Concession 3, E.Y.S. (Municipal Address: 0 Leslie Street), City File D06-19021, be received for information purposes and that all comments be referred back to staff;

  b) That the authority to assign 194.35 persons equivalent of servicing allocation to the proposed development to be constructed on the subject lands be delegated to the Commissioner of Planning and Regulatory Services subject to the criteria in the City’s Interim Growth Management Strategy, and that the assigned servicing allocation be released in accordance with the provisions of By-law 109-11.

  Carried

13.3

SRPRS.19.173 – Request for Comments – Site Plan Application – Summit Community Church – 1750 Stouffville Road - City File D06-07038 - (CW Item 11.16)

• Moved by: Councillor Beros
  Seconded by: Regional and Local Councillor Perrelli

  a) That Staff Report SRPRS.19.173 with respect to a Site Plan application submitted by Summit Community Church for lands known as Part of Lot 1, Concession 3, E.Y.S. (Municipal Address 1750 Stouffville Road), City File D06-07038, be received for information purposes and that all comments be referred back to staff.

  Carried Unanimously

13.4

SRPRS.19.053 - Official Plan Update

(Referred from the October 16, 2019 Council meeting)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That staff report SRPRS.19.053 regarding an Official Plan update be received;

  b) That the Business Case provided in Attachment '1' to staff report SRPRS.19.053 for staffing and consulting resources to support the Official Plan update as identified in staff report SRPRS.19.053 be approved and funded from the General Government DC Reserve Fund (90%) and Cash to Capital Reserve Fund (10%);

  c) That the contract for the provision of consultation services throughout the Official Plan update process, including consultation related to the Yonge and Bernard Secondary Plan, be awarded non-competitively to LURA Consulting for a cost not exceeding $200,000 (exclusive of taxes) pursuant to Appendix 'B' Part 2 (b) of the Procurement Policy By-law 113-16;

  d) That the Mayor and the Clerk be authorized to execute any necessary documentation to effect the contract with LURA Consulting upon the recommendation of the Commissioner of Planning and Regulatory Services.

  Carried

13.5

Memorandum from David Dexter, Director, Financial Services and Treasurer, dated November 4, 2019, regarding Tariff of Fees Update  - (refer to Item 13.1.2) - (Proposed By-law 108-19)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the memorandum from David Dexter, Director, Financial Services and Treasurer, dated November 4, 2019, regarding staff report SRCFS.19.036 Tariff of Fees Update, be received;

  b) That the revised Schedule 'H' contained in Appendix 'D' to staff report SRCFS.19.036 be adopted.

  Carried

13.6

Correspondence received regarding the Member Motion submitted by Regional and Local Councillor DiPaola regarding Council and Committee of the Whole Meeting Times - (refer to Item 14.1)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  That the correspondence regarding the Member Motion submitted by Regional and Local Councillor DiPaola regarding Council and Committee of the Whole Meeting Times be received as follows:

  a) Alex Wong, 35 Leno Mills Avenue, dated November 3, 2019

  b) Russell Chang, 45 Leno Mills Avenue, dated November 5, 2019

  Carried

13.7

Memorandum from Ilmar Simanovskis, Commissioner of Community Services, dated November 20, 2019, regarding an Update to Staff Report SRCS.19.26, Real Estate Open House Signs

• Moved by: Councillor West
  Seconded by: Councillor Cilevitz

  a) That the memorandum from Ilmar Simanovskis, Commissioner of Community Services, dated November 20, 2019, regarding an Update to Staff Report SRCS.19.26, Real Estate Open House Signs, be received.

  b) That during the period of time when staff are reviewing the by-law changes proposed by the Memorandum dated November 20, 2019, staff be directed to implement the member motion made at Committee of the Whole on May 28^th, 2019 that directed staff to model Richmond Hill’s By-law on the by-law presently in place in Vaughan with the addition of a requirement that the date and time of the Open House be clearly outlined on the sign, namely:

  “that Real Estate Open House Signs are permitted for a dwelling that is presently for sale, rent or lease shall be permitted in accordance with the following: a. Signs shall be displayed for a maximum 72 hours; b. A maximum of three (3) Signs per Open House; c. Signs shall have a maximum size of 0.60 metres by 0.60 metres and a maximum Sign height of 0.60 metres; d. Signs shall be setback a minimum of 1.0 metres from the street curb and sidewalk or 3.0 metres from the edge of the pavement where there is no curb; and e. Signs are required to list the address of the property being advertised.”
• Moved by: Councillor Muench
  Seconded by: Councillor Liu

  c) That staff report back by no later than March 30, 2020 with an evaluation of the temporary amendments to the Sign By-law in respect to real estate open house signs.

  Carried
• Moved by: Councillor West
  Seconded by: Councillor Cilevitz

  a) That the Memorandum from Ilmar Simanovskis, Commissioner of Community Services, dated November 20, 2019, regarding an Update to Staff Report SRCS.19.26, Real Estate Open House Signs, be received.

  b) That during the period of time when staff are reviewing the by-law changes proposed by the Memorandum dated November 20, 2019, staff be directed to implement the member motion made at Committee of the Whole on May 28^th, 2019 that directed staff to model Richmond Hill’s By-law on the by-law presently in place in Vaughan with the addition of a requirement that the date and time of the Open House be clearly outlined on the sign, namely:

  “that Real Estate Open House Signs are permitted for a dwelling that is presently for sale, rent or lease shall be permitted in accordance with the following: a. Signs shall be displayed for a maximum 72 hours; b. A maximum of three (3) Signs per Open House; c. Signs shall have a maximum size of 0.60 metres by 0.60 metres and a maximum Sign height of 0.60 metres; d. Signs shall be setback a minimum of 1.0 metres from the street curb and sidewalk or 3.0 metres from the edge of the pavement where there is no curb; and e. Signs are required to list the address of the property being advertised.”

  c) That staff report back by no later than March 30, 2020 with an evaluation of the temporary amendments to the sign by-law in respect to real estate open house signs.

  Carried

13.8

Correspondence regarding the Member Motion submitted by Regional and Local Councillor DiPaola regarding Council and Committee of the Whole Meeting Times - (refer to Item 14.1)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  That the correspondence regarding the Member Motion submitted by Regional and Local Councillor DiPaola regarding Council and Committee of the Whole Meeting Times be received as follows:

  a) Marian Nalley, 249 Major Mackenzie Drive East, dated November 17, 2019

  b) K. Bruno, Richmond Hill resident, dated November 18, 2019

  c) Naomi Knight, Richmond Hill resident, dated November 18, 2019

  d) Randall Becker, 56 Theobalds Circle, dated November 18, 2019 

  e) Wei Hua, 14 Tentone Court, dated November 18, 2019

  f) Emily Lee, 9 Brookgreene Crescent, dated November 19, 2019

  g) Lester Chan, 20 Bookgreene Crescent, dated November 19, 2019

  h) Tim Tucci, 153 Brookside Road, dated November 19, 2019

  i) Len Chapman, 8854 Yonge Street, dated November 19, 2019

  Carried

13.9

Correspondence from Gloria Marsh, York Region Environmental Alliance, dated November 18, 2019, relating to the Member Motion submitted by Councillor Muench regarding Employment Area Conversions - (Item 14.4)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the correspondence from Gloria Marsh, York Region Environmental Alliance, dated November 18, 2019, relating to the Member Motion submitted by Councillor Muench regarding Employment Area Conversions be received.

  Carried

13.10

Memorandum from Kelvin Kwan, Commissioner of Planning and Regulatory Services, dated November 19, 2019, regarding Official Plan Update - Consultation - (refer to Item 13.4) 

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the memorandum from Kelvin Kwan, Commissioner of Planning and Regulatory Services, dated November 19, 2019, regarding Official Plan Update with respect to consultation services, be received.

  Carried

13.11

Memorandum from Kelvin Kwan, Commissioner of Planning and Regulatory Services, dated November 20, 2019, regarding Site Plan Applications - Summit Community Church - City File D06-07038 - (refer to Item 13.3)

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  a) That the memorandum from Kelvin Kwan, Commissioner of Planning and Regulatory Services, dated November 20, 2019, regarding Site Plan Applications submitted by Summit Community Church for 1750 Stouffville Road, be received.

  Carried

14.

Other Business

14.1

Member Motion - Regional and Local Councillor DiPaola - Council and Committee of the Whole Meeting Times

• Moved by: Regional and Local Councillor DiPaola
  Seconded by: Regional and Local Councillor Perrelli

  Whereas Council has previously approved pilot projects to test different meeting dates and times; and

  Whereas in the Spring 2019, Committee of the Whole and Council meetings were held on alternating Tuesday’s beginning at 1:00 p.m.; and

  Whereas in the Fall 2019 Committee of the Whole meetings were held on the 1st Wednesday of each month beginning at 9:30 a.m., and Council meetings were held on the 3rd Wednesday of each month beginning at 9:30 a.m.; and

  Whereas having meetings on Wednesday starting at 9:30 a.m. has worked well, but more than one Council meeting is needed in most months; and

  Whereas Council Public Meetings to consider important planning matters will still be held in the evening; and

  Whereas it would be beneficial to establish the regular meeting times for the remainder of the Term of Council.

  Therefore be it resolved that the Procedure By-law 74-12, as amended, be amended with the following changes effective January 1, 2020:

  1. Council meetings will normally be scheduled for the second and fourth Wednesday of each month beginning at 9:30 a.m.
  2. That Committee of the Whole meetings be eliminated and all matters normally considered by Committee of the Whole meetings be placed directly on the Council agenda.
  3. The practice of holding only one Council meeting in January, July and December be continued.
  4. That the practice of adjusting the meeting schedule to accommodate March Break and significant religious holidays be continued.
  5. That the times for delegation registration and submission of correspondence be changed to 12:00 p.m. on the day prior to a meeting.

  Be it further resolved that staff place the necessary amending by-law on a future Council agenda for enactment.
• Moved by: Councillor West
  Seconded by: Councillor Cilevitz

  That the Member Motion submitted by Regional and Local Councillor DiPaola in respect to Council and Committee of the Whole Meeting Times be deferred to the December 18, 2019 Council meeting.

  In favour: (3)	Councillor West, Councillor Cilevitz, and Councillor Chan
  Opposed: (6)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Beros, Councillor Muench, and Councillor Liu

  Motion Failed to Carry (3 to 6)
• Moved by: Regional and Local Councillor DiPaola
  Seconded by: Regional and Local Councillor Perrelli

  A recorded vote was taken on paragraph 1 of the "Therefore" clause:

  In favour: (6)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Beros, Councillor Muench, and Councillor Liu
  Opposed: (3)	Councillor West, Councillor Cilevitz, and Councillor Chan

  Carried (6 to 3)
• Moved by: Regional and Local Councillor DiPaola
  Seconded by: Regional and Local Councillor Perrelli

  A recorded vote was taken on paragraph 2 of the "Therefore" clause:

  In favour: (5)	Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Beros, Councillor Muench, and Councillor Liu
  Opposed: (4)	Mayor Barrow, Councillor West, Councillor Cilevitz, and Councillor Chan

  Carried (5 to 4)
• Moved by: Regional and Local Councillor DiPaola
  Seconded by: Regional and Local Councillor Perrelli

  A recorded vote was taken on paragraphs 3, 4 and 5 of the "Therefore" clause:

  In favour: (9)

  Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Beros, Councillor Muench, Councillor Liu, Councillor West, Councillor Cilevitz, and Councillor Chan

  Carried (9 to 0)
• Moved by: Regional and Local Councillor DiPaola
  Seconded by: Regional and Local Councillor Perrelli

  A recorded vote was taken on the "Be it further resolved" clause:

  In favour: (6)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Beros, Councillor Muench, and Councillor Liu
  Opposed: (3)	Councillor West, Councillor Cilevitz, and Councillor Chan

  Carried (6 to 3)

14.2

Member Motion - Councillor Beros - Warplane Restoration

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  Whereas the CF-100 Canuck was the first fighter jet to be developed and mass-produced in Canada;

  Whereas a total of 692 CF-100’s were produced between 1950 and 1958;

  Whereas the CF-100 Canuck is an integral part of aviation history;

  Therefore be it resolved that staff be directed to work with the committee to commemorate the CF-100 in Canadian history by mounting one in the Oak Ridges Lake Wilcox Park at the base of old Bethesda;

  Therefore be it resolved that financing for such project will be provided by private funds;

  Therefore be it resolved that staff be directed to facilitate the design and construction of the base alongside the committee.

  Carried

14.3

Member Motion - Councillor Beros - Richmond Hill Canoe Club

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  Whereas the Richmond Hill Canoe Club was founded in 1991 and offers competitive and recreational paddling programs promoting fun and fitness for all ages

  Whereas the club strives to provide opportunities for all paddlers and shares their love for sport with the community through their various programs

  Whereas thousands of individuals, including residents, athletes and their families, utilize the facility regularly

  Whereas many of these athletes have been very successful and represented Canada internationally

  Whereas current facilities are inadequate as there is limited accessibility, no space for winter training, no running water or lockers, insufficient boat storage, and insufficient space at the club

  Whereas other canoe clubs in Ontario, such as the Mississauga Canoe Club and the Burloak Canoe Club are fully accessible and have sufficient storage, space, lockers and functioning amenities

  Whereas reconstructing and revitalizing the Richmond Hill Canoe Club would be beneficial to residents and athletes visiting and residing in Richmond Hill

  Whereas sufficient funding is needed to ensure proper reconstruction

  Therefore be it resolved that staff be directed to investigate opportunities to rebuild and expand the Canoe Club to include:

  1. Training facilities for the club;

  2. Opportunities for public private partnership for capital and ongoing operating costs for the property;

  3. No added tax burden for Richmond Hill residents.

  Therefore be it resolved that Staff be directed to report back to Council before the end of Q2 2020.

  Carried

14.4

Member Motion - Councillor Muench - Employment Area Conversions - Time Sensitive

• Moved by: Councillor Muench
  Seconded by: Regional and Local Councillor DiPaola

  Whereas, York Region is currently reviewing its Official Plan (OP), and are engaging in a Municipal Comprehensive Review (MCR); and

  Whereas, York Region respects the will of Richmond Hill to adjust its employment lands, and

  Whereas York Region will restrict any conversions of employment lands to mixed use that is not known to York Region for 10 years; and

  Whereas, Richmond Hill has a shortage of mixed use housing; and

  Whereas Richmond Hill with its 101 square kilometres of land, needs to accommodate intensification in line with provincial growth and intensification legislation; and

  Whereas Richmond Hill has transit corridors with significant investment from both York Region and the province; and

  Whereas traffic and gridlock are top of mind of concerns with our community; and

  Whereas Richmond Hill needs to address housing affordability; and

  Whereas a deadline by York region for private landowners conversion letters is Nov 29, 2019;

  Therefore let it be resolved that staff be directed to investigate and report back by January 31, 2020 on the following employment lands conversions:

  1. Yonge Street north from the former Quebecor site at 10481Yonge Street north to 10537 Yonge Street; and

  2. Lands in the Newkirk Business Park south of Elgin Mills Road; and

  3. The Newkirk Go Station lands from Major Mackenzie Drive northward to Centre Street East; and

  4. Staff investigates lands in the vicinity Gormley Go Station as an expansion to the Settlement area to support Province of Ontario and Metrolinx transportation investments.

  Carried Unanimously

15.

Emergency/Time Sensitive Matters

There were no emergency/time sensitive matters.

16.

By-laws

• Moved by: Councillor Cilevitz
  Seconded by: Councillor Liu

  That the following By-laws be approved:

  By-law 92-19 - A By-law to Amend By-law 313-19, as amended, of The Corporation of the City of Richmond Hill and By-law 1275, as amended, of the former Township of King

  By-law 93-19 - A By-law to Amend By-law 313-96, as amended, of The Corporation of the City of Richmond Hill and By-law 1275, as amended, of the former Township of King

  By-law 108-19 - A By-law to authorize Fees or Charges for Certain Services (Tariff of Fees By-law)

  By-law 125-19 - A By-law to Amend By-law 137-09, as amended, of The Corporation of the City of Richmond Hill

  By-law 126-19 - A By-law to Amend By-law 137-09, as amended, of The Corporation of the City of Richmond Hill

  By-law 130-19 - A By-law to Remove Certain Lands from Part Lot Control

  By-law 132-19 - A By-law to Levy for Taxes Prior to the Adoption of Budget Estimates

  By-law 134-19 - A By-law to amend By-law 16-83, being the City of Richmond Hill’s Parks Use By-law and Chapter 942 of the Municipal Code 

  By-law 143-19 - A By-law to assume aboveground and belowground municipal services; and to establish lands as public highway

  By-law 145-19 - A By-law to Remove Certain Lands from Part Lot Control

  Carried

17.

Closed Session

17.1

Resolution to Move Into Closed Session and General Nature Thereof:

• Moved by: Regional and Local Councillor Perrelli
  Seconded by: Councillor Muench

  a) To consider personal matters about identifiable individuals, including municipal or local board employees, with respect to a Citizen Appointment to the Richmond Hill Public Library Board for the remainder of the 2018 to 2022 Term of Council (Section239(2)(b) of the Municipal Act, 2001);

  b) To consider personal matters about identifiable individuals, including municipal or local board employees, with respect to the appointment of Directors of the Board of Management of the Village of Richmond Hill Business Improvement Area (BIA) for the remainder of the 2018 to 2022 Term of Council (Section239(2)(b) of the Municipal Act, 2001).

  Carried

17.2

Resolution to Reconvene in Open Session

Council moved into closed session and then returned to open session.

(4:19 p.m. to 4:42 p.m.)

17.3

Adoption of Recommendations Arising from the Closed Session Meeting (if required)

17.3.1

SRCFS.19.056 – Citizen Appointment to the Richmond Hill Public Library Board – Remainder of the 2018 – 2022 Term of Council - (Item A)

• Moved by: Councillor Liu
  Seconded by: Councillor Beros

  a) That the following individual be appointed to the Richmond Hill Public Library Board for the remainder of the 2018 – 2022 Term of Council:

  Yanan Wang

  Carried Unanimously

17.3.2

17.3.2 SRCFS.19.055 – Appointment of Directors of the Board of Management of the Village of Richmond Hill Business Improvement Area – (Item B)

• Moved by: Councillor West
  Seconded by: Councillor Cilevitz

  a) That the following persons, as selected by the BIA Membership, be appointed Directors of the Board of Management of the Village of Richmond Hill Business Improvement Area (“BIA”) for the remainder of the current term of Council:

  i. Farah Aghajani

  ii. Sina Akhavan

  iii. Daryoush Ebrahimi

  iv. Ira Kirshen

  v. Elham Moaveni

  vi. Mahdi Moradi

  vii. Tayebeh Movahedi

  viii. Mehrdad Sabouhi

  ix. Mostafa Sharifpoor

  x. Raika Sheppard

  xi. Shahram Shokouhi

  b) That staff place a By-law to amend Chapter 96 of the Municipal Code, as generally described in staff report SRCFS.19.055, on a future Council meeting for enactment.

  Carried

18.

By-law to Confirm the Proceedings of Council at this Meeting

18.1

By-law 149-19

• Moved by: Councillor West
  Seconded by: Councillor Cilevitz

  That By-law 149-19, A By-law to confirm the proceedings of Council at this meeting, be passed.

  Carried

19.

Adjournment

• Moved by: Councillor West
  Seconded by: Councillor Cilevitz

  That the meeting be adjourned.

  The meeting was adjourned at 4:45 p.m.

  Carried