Committee of the Whole Meeting
Agenda

CW#03-26

Wednesday, March 04, 2026 at 9:30 A.m. - 12:00 P.m.

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Chair, Councillor Karen Cilevitz

 

PUBLIC NOTICE

 

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation.

 

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1.

Call to Order

2.

Council Announcements

3.

Introduction of Emergency/Time Sensitive Matters

4.

Adoption of Agenda

5.

Disclosures of Pecuniary Interest and General Nature Thereof

6.

Identification of Items Requiring Separate Discussion

7.

Adoption of the Remainder of Agenda Items

8.

Public Hearing(s)

9.

Presentation(s)

9.1

Presentation by Darryl Gray, Director, Education and Training, and Dr. Victoria Kramkowski, Senior Manager, Government and Community Relations, Peel-York Watersheds, TRCA, regarding an update on TRCA Projects and Programs in Richmond Hill

(Please note this is a 20-minute presentation)

9.2

Presentation by Craig Binning, Partner, Hemson Consulting, regarding the City of Richmond Hill Financial Plan - (refer to Item 11.6)

(Please note this is a 20-minute presentation)

10.

Delegation(s)

11.

Committee and Staff Reports

11.1

SRCS.26.02 - 2025 Municipal Drinking Water Reporting

• a) That staff report SRCS.26.02 containing various 2025 Municipal Drinking Water Reporting documents including the Summary Report required by Schedule 22 of O.Reg. 170/03 be received;

  b) That the City of Richmond Hill 2025 Drinking Water Annual Report, attached as Appendix 1 to staff report SRCS.26.02, required under Section 11 of O. Reg. 170/03 be received and made available to the public on the City’s website;

  c) That the Quality Management System Report 2025, attached as Appendix 2 to staff report SRCS.26.02, required by the Drinking Water Quality Management Standard, be received;

  d) That the Ministry of the Environment, Conservation and Parks Report 2025, attached as Appendix 3 to staff report SRCS.26.02, be received.

11.2

SRIES.26.001 - Authorization to Execute Servicing Agreements for Sanitary Improvements

• a) That staff report SRIES.26.001 regarding Authorization to Execute Servicing Agreements for Sanitary Improvements, be received;

  b) That upon the written recommendation of the Commissioner of Infrastructure and Engineering Services, the Mayor and the Clerk be authorized to execute servicing agreements with Baif Developments Limited for the construction of Sanitary Improvement Project WW-14;

  c) That the acquisition of lands or easements required pursuant to a condition of the servicing agreements with Baif Developments Limited, be authorized.

11.3

SRPBS.26.010 - Park Naming Report (Millstone Park and Meadowlark Park)

• a) That the proposed name “Millstone Park” be approved in principle for the site described in staff report SRPBS.26.010;

  b) That the proposed name “Meadowlark Park” be approved in principle for the site described in staff report SRPBS.26.010;

  c) That the proposed names “Millstone Park” and “Meadowlark Park” be advertised on the City’s website with request for public comments in accordance with the City’s Policy for Naming and Renaming Parks, Open Space and Recreational Facilities; and

  d) That staff report back to Council regarding public comments on the proposed “Millstone Park” and “Meadowlark Park” names and with a final recommendation for naming the sites.

11.4

SRPBS.26.014 - Request for Approval - Zoning By-law Amendment Application - Leslie Centre Ltd. - 1430 Major Mackenzie Drive East - City File ZBLA-25-0008

• a) That the Zoning By-law Amendment application submitted by Leslie Centre Ltd. for lands municipally known 1430 Major Mackenzie Drive East, City File ZBLA-25-0008, be approved subject to the following:

  1. that the “Community Commercial (CC) Zone” under By-law 38-95, as amended, applicable to the subject lands be further amended with site specific development standards, as outlined in Appendix “B” to staff report SRPBS.26.014;
  2. that the “Neighbourhood Mixed Use (NMU) Zone” under By-law 93-25, as amended, applicable to the subject lands be further amended with site specific development standards, as outlined in Appendix “C” to staff report SRPBS.26.014;
  3. that the draft amending Zoning By-laws attached as Appendices “B” and “C” to staff report SRPBS.26.014 be finalized to the satisfaction of the Commissioner of Planning and Building Services and brought forward to the March 11, 2026 Council meeting for consideration and enactment; and,
  4. that pursuant to Section 34(17) of the Planning Act, Council deem that no further notice be required with respect to any necessary modifications to the draft Zoning By-law Amendment to implement the proposed development on the subject lands.

11.5

SRCFS.26.001 - Development Agreement Surety Bonds Policy Update

• a) That staff report SRCFS.26.001 regarding Development Agreement Surety Bond Policy, be received;

  b) That the updated Development Agreement Surety Bond Policy attached as Appendix “A” to staff report SRCFS.26.001, be received for informational purposes; and

  c) That the Mayor and City Clerk be authorized to execute amending agreements to replace existing securities as set out in the Development Agreement Surety Bond Policy, upon the recommendation of the Commissioner of Corporate and Financial Services.

11.6

SRCFS.26.002 - City of Richmond Hill Financial Master Plan

• a) That staff report SRCFS.26.002 regarding the City of Richmond Hill Financial Master Plan, be received;

  b) That the Financial Master Plan (FMP) prepared by Hemson Consulting Ltd. (Hemson), attached as Appendix "A" to staff report SRCFS.26.002, be received;

  c) That Council approve the strategic direction to guide the City’s longterm financial sustainability framework, including:

  1. Continued refinement of capital planning processes and prioritization of major capital investments;
  2. Strengthening financial management practices by establishing enhanced Reserves & Reserve Funds policies;
  3. Consideration of strategic debt financing as part of future capital budget processes, while being prudent of the financial impact on taxpayers;
  4. A gradual increase to the Capital Asset Sustainability (CAS) levy over time toward a 3% target, to help balance infrastructure needs with affordability.

11.7

SRCFS.26.006 - 2025 Council and Committee Remuneration and Expenses

• a) That staff report SRCFS.26.006 regarding 2025 Council and Committee Remuneration and Expenses, be received.

12.

Other Business

13.

Emergency/Time Sensitive Matters

14.

Adjournment