Council Meeting
Agenda

C#03-23

Wednesday, January 25, 2023 at 9:30 A.m. - 1:30 P.m.

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Mayor David West

PUBLIC NOTICE

 

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

 

Public Comments: The public may submit written correspondence regarding agenda items by email to [email protected]. Written correspondence must be submitted by 12 p.m. (noon) one business day before the meeting. Comments submitted will be provided to all Members of Council, are considered as public information and will be included on the public agenda posted to the City’s website.

 

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronically by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation. 

 

Public Forum: Any person who wishes to speak to Council on a matter not on the agenda must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Persons wanting to address Council during the Public Forum portion of the meeting must register by sending an email to [email protected] or by using the on-line form found on Richmondhill.ca. Public Forum participation can be in-person, or electronically by video conference or telephone. A maximum of five persons will be allowed to register for the Public Forum on a first come first serve basis.

 

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1.

Call to Order/National Anthem

2.

Public Forum (not to exceed 15 minutes) 

2.1

Diarmuid Salvadori, Richmond Hill Soccer Club, regarding a grant awarded by the Ontario Trillium Foundation 

3.

Council Announcements

4.

Introduction of Emergency/Time Sensitive Matters

5.

Adoption of Agenda

6.

Disclosures of Pecuniary Interest and General Nature Thereof

7.

Adoption of Previous Council Minutes

7.1

Special Council Education and Training Meeting C#38-22 held November 29, 2022

7.2

Special Council Education and Training Meeting C#39-22 held December 1, 2022

7.3

Council Meeting C#40-22 held December 7, 2022

7.4

Council Public Meeting C#41-22 held December 7, 2022

8.

Identification of Items Requiring Separate Discussion

9.

Adoption of Remainder of Agenda Items

10.

Public Hearings

11.

Presentations

12.

Delegations

13.

Committee and Staff Reports

13.1

SRCM.23.01 - Delegated Authority Winter Recess Accounting - Reference By-law 86-20 as amended by Bylaw 113-20 (December 19, 2022 to January 13, 2023)

• a) That SRCM.23.01 regarding Delegated Authority Winter Recess Accounting be received for information.

13.2

SRPI.23.003 - Request for Approval - Zoning By-law Amendment and Draft Plan of Subdivision Applications - 2539144 Ontario Inc. - 15 Colesbrook Road -  City Files D02-18021 and D03-18010 (Related Files D05-18004 and D06-18036)

• a) That the revised Zoning By-law Amendment and draft Plan of Subdivision applications submitted by 2539144 Ontario Inc. for the lands known as Part of Lot 13, Plan 4667 (Municipal Address: 15 Colesbrook Road), City Files D02-18021 and D03-18010, be approved, subject to the following:

  (i) that the subject lands be rezoned from Residential Single Family Four (R4) Zone and Residential Single Family Four (Hold) (R4(H)) Zone to Residential Multiple Family One (RM1) Zone under By-law 190-87, as amended, with site specific exceptions as set out in Appendix “B” to Staff Report SRPI.23.003;

  (ii) that prior to forwarding the amending Zoning By-law to Council for consideration and enactment, the following take place:

  1. 1. that the applicant’s draft amending Zoning By-law as set out in Appendix “B” be finalized to the satisfaction of the Commissioner of Planning and Infrastructure;
     2. that the applicant’s Site Plan application (City File D06-18036) be substantially completed to the satisfaction of the Commissioner of Planning and Infrastructure;
     3. that confirmation be received that the applicant has registered restrictions over the subject lands under Section 118 of the Land Titles Act;

  (iii) that pursuant to Section 34(17) of the Planning Act, Council deem that no further notice be required with respect to any necessary modifications to the draft amending Zoning By-law to implement the proposed development on the subject lands;

  (iv) that the Plan of Subdivision as depicted on Map 5 to Staff Report SRPI.23.003 be draft approved, subject to the conditions as set out in Appendix “C”;

  (v) that prior to draft approval being granted, the applicant pay the applicable processing fee in accordance with the City’s Tariff of Fees By-law 83-22, as amended;

  b) That the authority to assign servicing allocation to the proposed development to be constructed on the subject lands be delegated to the Commissioner of Planning and Infrastructure subject to the criteria in the City’s Interim Growth Management Strategy, and that the assigned servicing allocation be released in in accordance with By-law 109-11; and,

  c) That all comments pertaining to the applicant’s related Site Plan application (City File D06-18036) be referred back to Staff.

13.3

SRCFS.23.003 - Status Update - Pending Items List

• a) That Staff Report SRCFS.23.003 regarding a status update on pending items from the 2010 to 2014, 2014 to 2018 and 2018 to 2022 Terms of Council be received for information;

  b) That all pending items from the 2010 to 2014 Term of Council (Appendix A to Staff Report SRCFS.23.03) be deemed closed except for items specifically identified by Council;

  c) That all pending items from the 2014 to 2018 Term of Council (Appendix B to Staff Report SRCFS.23.03) be deemed closed except for items specifically identified by Council;

  d) That all pending items from the 2018 to 2022 Term of Council (Appendix C to Staff Report SRCFS.23.03), with the exception of items 5 and 6, be deemed closed unless specifically identified by Council; and

  e) That the City Clerk be directed to include items 5 and 6 from the 2018 to 2022 Term of Council Pending Items List, and any other items specifically identified by Council, on the 2022 to 2026 Term of Council Pending Items List.

14.

Other Business

14.1

Member Motion - Regional and Local Councillor Chan - Service Charter

Moved by: Regional and Local Councillor Chan

• WHEREAS the City of Richmond Hill Council and staff are committed to providing exceptional public service to our community as the Mission;

  WHEREAS a Service Charter codifies the commitment to deliver services to the public in an accountable, open and transparent manner;

  WHEREAS a Service Charter sets out clear expectations of service standards, turnaround times of applications, requests or complaints; rights and responsibilities of staff and customers or users;

  WHEREAS a Service Charter embraces the principles and practices of equitable and inclusive services to serve the diverse population respectfully and responsibility;

  WHEREAS a Service Charter demonstrates the promotion of user-centric service culture, and strives for continuous improvement to deliver exceptional public service; and

  WHEREAS a Service Charter complements the initiatives that have been undertaken to further strengthen the City’s service delivery;

  NOW THEREFORE BE IT RESOLVED THAT:

  Staff be directed to review the best practices in delivering services that promote customer satisfaction and operational efficiency and report findings at an appropriate time that aligns with the strategic planning process, operational transformation, and diversity, inclusion and equity strategy with a draft Service Charter for consideration.

14.2

Member Motion - Councillor Cilevitz - Federation of Canadian Municipalities (FCM)

Moved by: Councillor Cilevitz

• Whereas the Federation of Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction;

  Whereas  FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government; and

  Whereas the City of Richmond Hill has been represented at the FCM Board of Directors for a number of years;

  NOW THEREFORE BE IT RESOLVED THAT:

  Council of the City of Richmond Hill endorse Deputy Mayor Godwin CHAN to stand for election on FCM’s Board of Directors for the duration of the term; and

  Council assumes all costs associated with Deputy Mayor Godwin CHAN, if elected or appointed, attending FCM’s Board of Directors and Committee meetings. 

14.3

Member Motion - Councillor Liu - Renaming of Bayview Hill Community Centre Renaissance Room to “Mul Raj Sethi Room”

Moved by: Councillor Liu

• WHEREAS Mr. Mul Raj Sethi is a long time Richmond Hill resident;

  WHEREAS Mr. Mul Raj Sethi is the Founder and President of York Region Indian Seniors Club since 2006;

  WHEREAS Mr. Mul Raj Sethi is the recipient of numerous community awards including Richmond Hill Volunteer Achievement Awards; Ontario Volunteer Service Award; Portraits of Giving Lifetime Achievement Award; Queen’s Diamond Jubilee Medal and more;

  WHEREAS Mr. Mul Raj Sethi is a passionate Richmond Hill resident who is dedicated to serve the community especially seniors;

  WHEREAS Mr. Mul Raj Sethi is heavily involved in participating various local community and social organizations, who devoted to make Richmond Hill a better place;

  WHEREAS Mr. Mul Raj Sethi who celebrated his 90^th birthday in 2022 and is still working full-time as a volunteer in various organizations in Richmond Hill and York Region;

  WHEREAS Mr. Mul Raj Sethi is a tireless champion in the community and should be honoured to recognize his dedicated volunteer services and contribution to Richmond Hill.

  NOW THEREFORE BE IT RESOLVED THAT: Staff to initiate the process of renaming Bayview Hill Community Centre’s Renaissance Room to “Mul Raj Sethi Room”.

15.

Emergency/Time Sensitive Matters

16.

By-laws

16.1

By-law 1-23 - A By-law to Amend By-law 170-08, as amended, being a by-law to Repeal and Replace Chapter 96 of the Municipal Code (Richmond Hill Business Improvement Area)

Explanation: Approved by Council at its meeting held December 7, 2022 - (Staff Report SRCFS.22.041)

16.2

By-law 2-23 - A By-law to Adopt Amendment 38 to the Richmond Hill Official Plan

Explanation: Approved by Council at its meeting held December 7, 2022 (Staff Report SRPI.22.112)

16.3

By-law 3-23 - A By-law to Amend By-law 66-71, as amended, of The Corporation of the City of Richmond Hill

Explanation: Approved by Council at its meeting held December 7, 2022 (Staff Report SRPI.22.109)

16.4

By-law 4-23 - A By-law to Amend By-law 255-96, as amended, of The Corporation of the City of Richmond Hill

Explanation: Approved by Council at its meeting held December 7, 2022 (Staff Report SRPI.22.113) 

16.5

By-law 5-23 - A By-law to Remove Certain Lands from Part Lot Control

Explanation: Sedgewick Property Inc. - 70, 72, 74, 76, 78, 80, 82, 84, 86, 88, 90, 92, 94, 96, 98, 100 and 102 Tempel Street - City File PLC-22-0009

16.6

By-law 6-23 - A By-law to Remove Certain Lands from Part Lot Control

Explanation: Sedgewick Property Inc. - 26, 28, 30, 32, 34, 36, 38, 40, 42, 44, 46, 48, 50 and 52 Schmeltzer Crescent - City File PLC-22-0009

16.7

By-law 7-23 - A By-law to Remove Certain Lands from Part Lot Control

Explanation: Sedgewick Property Inc. - 1, 3, 5, 7, 9, 11, 15, 17, 19, 21, 23, 25, 27, 29, 31, 33, 35, 37 and 39 Schmeltzer Crescent and 6, 8, 10, 12, 14 and 16 Mace Avenue - City File PLC-22-0009

16.8

By-law 8-23 - A By-law to Remove Certain Lands from Part Lot Control

Explanation: Virtual Developments Inc. - 51, 53, 55, 57, 59, 61, 63, 65 William F. Bell Parkway and 6, 8, 10, 12, 14, 16, 18, 20, 22, 24, 26, 28, 30, 32, 34, 36 McAlister Avenue - City File PLC-22-0011

16.9

By-law 10-23 - A By-law to Remove Certain Lands from Part Lot Control

Explanation: Sedgewick Property Inc. - 3, 5 and 7 Hercules Club Drive and 2, 6 and 8 Schmeltzer Crescent and 91, 93, 95, 97, 99, 101, 103, 105, 107, 109, 111 and 115 Tempel Street - City File PLC-22-0008

16.10

By-law 11-23 - A By-law to Remove Certain Lands from Part Lot Control

Explanation: Sedgewick Property Inc. - 9, 11, 15, 17, 33, 35, 37, 39, 41, 43, 45, 47, 49, 51, 55 and 57 Hercules Club Drive and 10, 12, 14 and 16 Schmeltzer Crescent - City File PLC-22-0008

16.11

By-law 13-23 - A By-law to Adopt Amendment 39 to the Richmond Hill Official Plan

Explanation: Approved by Council at its meeting held on December 7, 2022 (Staff Report SRPI.22.117)

16.12

By-law 15-23 - A By-law to Remove Certain Lands from Part Lot Control

Explanation: Duchess of Oxford LP - 9, 11, 12, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 29, 31, and 33 Direzze Court - City File PLC-22-0012

16.13

By-law 22-23 - A By-law to Remove Certain Lands from Part Lot Control

Explanation: Country Wide Homes at King South Inc. - 1, 3, 5, 7, 11, 15, 17 and 19 Drizzel Crescent - City File PLC-23-0001 

17.

Closed Session

17.1

Resolution to Move into Closed Session and General Nature Thereof:

• That Council move into closed session:

  a) To consider matters relating to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and to receive advice that is subject to solicitor-client privilege, including communications necessary for that purpose, related to a proposed Ontario Land Tribunal Settlement, pursuant to Sections 239(2)(e) and (f) of the Municipal Act, 2001;

  b) To consider personal matters about an identifiable individual, including municipal or local board employees, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, related to the agreement with the Integrity Commissioner, pursuant to Sections 239(2)(b) and (k) of the Municipal Act, 2001;

  c) To consider personal matters about identifiable individuals, including municipal or local board employees, with respect to Citizen Appointments to the Accessibility Advisory Committee for the 2022 to 2026 Term of Council (Section 239(2)(b) of the Municipal Act, 2001);

  d) To consider matters related to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and related to litigation affecting the municipality before the Ontario Superior Court of Justice - Court File No. CV-22-00002095-0000, The City of Richmond Hill ats. Regional and Local Councillor Carmine Perrelli (Section 239(2)(e) and (f) of the Municipal Act, 2001, S.O. 2001, c. 25);

  e) To consider matters related to the receiving of advice that is subject to: solicitor-client privilege, including communications necessary for that purpose; and related to litigation affecting the municipality before the Ontario Superior Court of Justice - Divisional Court, Court File Nos. 196/19 and 1230/20, The Corporation of the City of Richmond Hill et al. ats. Karen Cilevitz (Section 239(2)(e) and (f) of the Municipal Act, 2001, S.O. 2001, c. 25).

17.2

Resolution to Reconvene in Open Session

17.3

Adoption of Recommendations Arising from the Closed Session Meeting

18.

By-law to Confirm the Proceedings of Council at this Meeting

18.1

By-law 25-23

19.

Adjournment