Committee of the Whole Meeting

Minutes

Meeting #:	CW#09-19
Date:	Tuesday, June 04, 2019 at 1:00 P.m. - 4:00 P.m.
Location:	Council Chambers 225 East Beaver Creek Road Richmond Hill, Ontario

Committee Members Present:

• Mayor Barrow
• Regional and Local Councillor DiPaola
• Regional and Local Councillor Perrelli
• Councillor Beros
• Councillor Muench
• Councillor Liu
• Councillor West
• Councillor Chan

Regrets:

• Councillor Cilevitz

 

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1.

Call to Order

The Chair called the meeting to order at 1:00 p.m.

Committee consented to recess the meeting at the following times:

2:26 p.m. to 2:38 p.m.;

4:47 p.m. to 5:09 p.m.;

6:12 p.m. to 7:45 p.m.

On a motion of Regional and Local Councillor Perrelli, Committee adopted a motion to proceed beyond 11 p.m.

2.

Council Announcements

Mayor Barrow extended congratulations to Councillor Chan for his re-election to the Federation of Canadian Municipalities Board of Directors and thanked him for his continued involvement and efforts.

Councillor Chan noted that he was humbled and honoured to be re-elected to the Board and looked forward to his continued contributions.

Mayor Barrow acknowledged the attendance of Jim Jones, City of Markham Regional Councillor, at today’s meeting.

Councillor Muench advised that a Member of Council had a family member pass away and on behalf of himself and Members of Council extended heartfelt condolences.

Councillor Beros advised of his attendance at the 778 Banshee Squadron, Royal Canadian Air Cadets, 50^th annual Ceremonial Review held on June 2^nd. He noted cadet attendance and event highlights including, Reviewing Officer, Brigadier-General Moritsugu and his cadet career, and extended thanks to Richmond Hill Branch 375, Royal Canadian Legion for their years of sponsoring the 778 Banshee Squadron.

3.

Introduction of Emergency/Time Sensitive Matters

• Moved by: Regional and Local Councillor DiPaola

  a) That consideration of a Member Motion submitted by Regional and Local Councillor DiPaola regarding the Langstaff/Richmond Hill Urban Growth Area be added to the agenda as a Time Sensitive Matter.

  Carried

4.

Adoption of Agenda

• Moved by: Councillor Beros

  That the agenda be adopted as distributed by the Clerk with the following additions:

  a) Proclamation - BUILT GREEN Day - June 5, 2019 - (Item 11.11)

  b) Replacement of page 4 to Appendix B to staff report SRCM.19.02 - (Item 11.12)

  c) Emergency/Time Sensitive Matter - Member Motion submitted by Regional and Local Councillor DiPaola - Langstaff/Richmond Hill Urban Growth Area - (Item 11.13)

  d) Update Request - Policy for Naming and Renaming Town Parks, Open Space and Recreation Facilities - (Item 11.14)

  Carried

5.

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures of pecuniary interest by members of Council under the Municipal Conflict of Interest Act.

6.

Identification of Items Requiring Separate Discussion

Committee consented to separate Items 11.1, 11.3, 11.4, 11.5, 11.8, 11.9, 11.10, 11.11, 11.12, 11.13 and 11.14 for discussion.

7.

Adoption of Remainder of Agenda Items

On a motion of Councillor West, Committee adopted those items not identified for separate discussion.

8.

Public Hearing

There were no public hearings.

9.

Presentations

9.1

Presentation by Lise Conde, Manager, Policy and Inter-Governmental Affairs, and Martin Hrobsky, Vice President, Ipsos Public Affairs, regarding the 2019 Community Survey - (refer to Item 11.3)

Lise Conde, Manager, Policy and Intergovernmental Affairs, provided a brief overview of the 2019 Community Survey and introduced the consultant, Martin Hrobsky, Vice President, Ipsos Public Affairs to present the 2019 Community Survey results.

Martin Hrobsky, Vice President, Ipsos Public Affairs, made a presentation to Committee and reviewed the community survey results including, methodology; resident satisfaction as a place to live; most appealing aspects of Richmond Hill; important issues; Richmond Hill as a welcoming community and key strengths; and reviewed the quality of services provided by the City. Mr. Hrobsky concluded the presentation by summarizing the key findings of the 2019 Community Survey.

10.

Delegations

There were no delegations.

11.

Committee and Staff Reports

11.1

Minutes - Capital Sustainability Steering Committee meeting CSSC#01-19 held April 17, 2019

• Moved by: Regional and Local Councillor DiPaola

  a) That the minutes of the Capital Sustainability Steering Committee meeting CSSC#01-19 held April 17, 2019 be adopted as circulated.
• Moved by: Regional and Local Councillor Perrelli

  An amendment was:

  That clause a) of the Main Motion be amended to read as follows:

  That a Member of the Capital Sustainability Steering Committee make a presentation at the June 11, 2019 Council Meeting without any time restriction.

  Carried Unanimously
• Moved by: Regional and Local Councillor DiPaola

  The Main Motion as amended:

  That a Member of the Capital Sustainability Steering Committee make a presentation at the June 11, 2019 Council Meeting without any time restriction.

  Carried Unanimously

11.2

Minutes - Youth Action Committee meeting held May 1, 2019

• Moved by: Councillor West

  a) That the minutes of the Youth Action Committee meeting held May 1, 2019 be adopted as circulated.

  Carried Unanimously

11.3

SRCM.19.04 - 2019 Community Survey

• Moved by: Mayor Barrow

  a) That staff report SRCM.19.04 and the results of the 2019 Community Survey, attached as Appendix A to staff report SRCM.19.04, be received.
• Moved by: Councillor Beros

  An amendment was:

  That the Main Motion be amended to include clause b) as follows:

  b) That staff be directed to remove the Community Survey in its present form from future budgets and staff report back on alternatives.

  Carried
• Moved by: Mayor Barrow

  Main Motion as amended:

  a) That staff report SRCM.19.04 and the results of the 2019 Community Survey, attached as Appendix A to staff report SRCM.19.04, be received;

  b) That staff be directed to remove the Community Survey in its present form from future budgets and staff report back on alternatives.

  In favour: (6)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Beros, Councillor Muench, and Councillor Chan
  Opposed: (1)	Councillor West

  Carried (6 to 1)

11.4

SRCM.19.02 - Revised Delegation Policy

• Moved by: Regional and Local Councillor DiPaola

  a) That the Revised Delegation Policy as described in revised Appendix B to staff report SRCM.19.02 be approved;

  b) That the Clerk be authorized to maintain a list of delegated authorities and to update such list upon the approval, revision or revocation of any delegation by Council;

  c) That staff be authorized to place by-laws on a Council agenda without prior staff reports, to effect any required revisions to City by-laws to align delegated authorities with organizational changes made by Council or by the current City Manager;

  d) That the current City Manager be delegated the authority to approve the entry into, and to execute, confidentiality agreements and other agreements or documents where the current City Manager deems the subject-matter of the agreements or documents to be of a minor nature;

  e) That the Clerk be authorized to complete and execute the Alcohol and Gaming Commission of Ontario (AGCO) prescribed forms in connection with the approval of a liquor license subject to consultation with other appropriate City staff;

  f) That the current City Manager report back to Council on a semi-annual basis with respect to the delegated authority;

  g) That staff be required to place a notation on the Council agenda when by-laws are brought forward relating to delegated authority.
• Moved by: Regional and Local Councillor Perrelli

  An amendment was:

  That clauses c), d), and f) of the main motion be amended to read as follows:

  That the words "current City Manager" be replaced with "current City Manager as of June 4, 2019".

  In favour: (5)	Mayor Barrow, Regional and Local Councillor Perrelli, Councillor Beros, Councillor West, and Councillor Chan
  Opposed: (2)	Regional and Local Councillor DiPaola, and Councillor Muench

  Carried (5 to 2)
• Moved by: Regional and Local Councillor DiPaola

  Main Motion as amended:

  a) That the Revised Delegation Policy as described in revised Appendix B to staff report SRCM.19.02 be approved;

  b) That the Clerk be authorized to maintain and a list of delegated authorities to update such list upon the approval, revision or revocation of any delegation by Council;

  c) That staff be authorized to place by-laws on a Council agenda without prior staff reports, to effect any required revisions to City by-laws to align delegated authorities with organizational changes made by Council or by the current City Manager as of June 4, 2019;

  d) That the current City Manager as of June 4, 2019, be delegated the authority to approve the entry into, and to execute, confidentiality agreements and other agreements or documents where the current City Manager as of June 4, 2019, deems the subject-matter of the agreements or documents to be of a minor nature;

  e) That the Clerk be authorized to complete and execute the Alcohol and Gaming Commission of Ontario (AGCO) prescribed forms in connection with the approval of a liquor license subject to consultation with other appropriate City staff;

  f) That the current City Manager as of June 4, 2019 report back to Council on a semi-annual basis with respect to the delegated authority;

  g) That staff be required to place a notation on the Council agenda when by-laws are brought forward relating to delegated authority.

  In favour: (6)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Beros, Councillor West, and Councillor Chan
  Opposed: (1)	Councillor Muench

  Carried (6 to 1)

11.5

SRCFS.19.027 - Treasurer Write Off, Municipal Act, 2001, Section 354

• Moved by: Regional and Local Councillor Perrelli

  Motion to Refer:

  That consideration of SRCFS.19.027 regarding Treasurer Write Off, Municipal Act, 2001, Section 354 be referred to the June 11, 2019 Council Meeting and the author of the report and any applicable staff be in attendance to answer any and all questions regarding this report.

  Carried Unanimously

11.6

SRCFS.19.023 - Final Levy By-law and Tax Rates

• Moved by: Councillor West

  a) That By-law 67-19 be enacted in the form of the draft By-law attached to staff report SRCFS.19.023 to establish and adopt tax rates for 2019 on the assessment in each property class;

  b) That the billing and collection of taxes, special assessments, defaulted fines and fees including the tax installment due dates for residential and non-residential properties be authorized;

  c) That the Mayor and Clerk be authorized to execute an agreement with the Regional Municipality of York with respect to the addition of defaulted fines for the Provincial Offences Act, to the tax roll, upon the recommendation of the Treasurer.

  Carried Unanimously

11.7

SRPRS.19.093 – Request for Approval – Zoning By-law Amendment Application – Mr. A. Troiano in trust of the Estate of G.M. Troiano, 2099685 Ontario Inc. and 2173558 Ontario Inc. – 491 Elgin Mills Road West - File D02-18024

• Moved by: Councillor West

  a) That the Zoning By-law Amendment application submitted by Mr. A. Troiano in trust of the Estate of G.M. Troiano, 2099685 Ontario Inc. and 2173558 Ontario Inc. for the lands known as Part of Lot 28, Plan 1999 and Blocks 62 and 63, Plan 65M-4403 (Municipal Address: 491 Elgin Mills Road West), City File D02-18024, be approved, subject to the following:

  i) that the subject lands be rezoned from Single Family Six (R6) Zone to Single Family Seven (R7) Zone under By-law 2523, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.19.093;

  ii) that the amending Zoning By-law be brought forward to a regular meeting of Council for consideration and enactment.

  Carried Unanimously

11.8

SRPRS.19.104 – Request for Approval – Draft Plan of Subdivision Application – King South-East Developments 74A Inc. – 74A Bond Crescent - File D03-18004

• Moved by: Councillor Beros

  a) That the Draft Plan of Subdivision application submitted by King South-East Developments 74A Inc. for the lands known as Part of Lot 41, Plan 136 (Municipal Address: 74A Bond Crescent), City File D03-18004, be approved, subject to the following:

  (i) that the Plan of Subdivision as depicted on Map 4 to staff report SRPRS.19.104 be draft approved subject to the conditions as set out in Appendix “B” to staff report SRPRS.19.104;
  (ii) that prior to draft plan approval being granted, the applicant pay the applicable processing fee in accordance with the City’s Tariff of Fees By-law;

  b) That 14.04 persons equivalent of servicing allocation be assigned to the subject lands, to be released by the Commissioner of Planning and Regulatory Services in accordance with By-law 109-11, as amended.

  Carried

11.9

SRPRS.19.106 – Naming of Parks – Follow Up

• Moved by: Councillor Beros

  Motion to Refer:

  That Staff report SRPRS.19.106 regarding the naming of parks be referred back to staff for consultation with the Richmond Hill Royal Canadian Legion and the Richmond Hill Historical Society.

  In favour: (6)	Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Beros, Councillor Muench, and Councillor Chan
  Opposed: (1)	Councillor West

  Carried (6 to 1)

11.10

SRPRS.19.081 - Request for Approval – Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision Applications – Elbay Developments Inc. – 930 Elgin Mills Road East - Files D01-17004, D02-14017 and D03-14004 (Related File D06-17042)

• Moved by: Regional and Local Councillor DiPaola

  a) That the Official Plan Amendment, Zoning By-law Amendment and draft Plan of Subdivision applications submitted by Elbay Developments Inc. for lands known as Part of Lots 26 and 27, Concession 2, E.Y.S. (Municipal Address: 930 Elgin Mills Road East), Files D01-17004, D02-14017 and D03-14004 be approved, subject to the following:

  i) that the subject lands be re-designated from “Low Density Residential” to “Medium/High Density Residential” in the North Leslie Secondary Plan, and that the Official Plan Amendment establish site specific policies as outlined in staff report SRPRS.19.081;

  ii) that the Official Plan Amendment be forwarded to a regular meeting of Council for consideration and adoption;

  iii) that the subject lands be rezoned from Rural Residential Four (RR4) Zone under By-law 2325-68, as amended, and Residential Wide Shallow Two (RWS2) Zone under By-law 55-15, as amended, to Residential Multiple Family One (RM1) Zone, Residential Wide Shallow Two (RWS2) Zone, Environmental Protection Two (EPA2) Zone and Open Space (O) Zone under By-law 55-15, as amended, and that the amending Zoning By-law establish site specific development standards as outlined in staff report SRPRS.19.081;

  iv) that prior to forwarding the amending Zoning By-law to Council for consideration and enactment, the applicant pay the applicable processing fee in accordance with the City’s Tariff and Fees By-law, and the applicant’s related Site Plan application (File D06-17042) be substantially completed to the satisfaction of the Commissioner of Planning and Regulatory Services;

  v) that the Plan of Subdivision as depicted on Map 5 to staff report SRPRS.19.081 be draft approved subject to the conditions set out in Appendix “E” to staff report SRPRS.19.081;

  vi) that prior to draft approval being granted, the applicant pay the applicable processing fee in accordance with the City’s Tariff of Fees By-law;

  b) That the authority to assign servicing allocation to the proposed development to be constructed on the subject lands be delegated to the Commissioner of Planning and Regulatory Services subject to the criteria in the City's Interim Growth Management Strategy, and that the assigned servicing allocation be released in accordance with the provisions of By-law 109-11;

  c) That all comments concerning the applicant’s related Site Plan application (City File D06-17042) be referred back to staff.

  Carried Unanimously

11.11

Proclamation - BUILT GREEN Day - June 5, 2019

• Moved by: Regional and Local Councillor Perrelli

  a) That the Proclamation Request submitted by Built Green Canada not be approved.

  In favour: (7)

  Mayor Barrow, Regional and Local Councillor DiPaola, Regional and Local Councillor Perrelli, Councillor Beros, Councillor Muench, Councillor West, and Councillor Chan

  Carried (7 to 0)

11.12

SRCM.19.02 - Revised Delegation Policy - (Revised Appendix B)

11.13

Emergency/Time Sensitive Matter - Member Motion - Regional and Local Councillor DiPaola - Langstaff/Richmond Hill Growth Area

• Moved by: Regional and Local Councillor DiPaola

  Whereas the Province of Ontario designated Langstaff / Richmond Hill Centre as an urban growth centre in 2006; and

  Whereas the City of Richmond Hill supports the Province of Ontario’s decision to upload the responsibility for subway construction and urges the Province to proceed as expeditiously as possible to construct the Yonge Street Subway extension; and

  Whereas the Provincial Government will be responsible for the planning, design and building for all new subway construction projects; and

  Whereas on April 10, 2019, the Provincial Government announced that the Yonge Subway extension will be 1 of the 4 projects benefitting from Provincial investment in higher order transit; and

  Whereas the Provincial Government has accelerated the target completion date for the Yonge Subway to be shortly after 2027; and

  Whereas geotechnical and design work for the Yonge Subway extension has already commenced;

  Now therefore be it resolved:

  That the Province of Ontario be requested to work in conjunction with the local municipalities and transit authorities to review and assess the following:

  1. Existing and proposed infrastructure, including the feasibility of relocating storm water ponds, reconfiguring the Highway 407 interchange ramps for an urban and pedestrian friendly environment;
  2. The land value uplift arising from greater intensification and to maximize the return on investment for public lands and infrastructure;
  3. Opportunities for a public-private partnership including an unsolicited bid for the integrated transit destination hub and other government lands;
  4. The potential re-designation of the lands west of Yonge Street, south of 407, for Transit Oriented Development (TOD) versus the proposed 2,000-car parking lot;
  5. The benefits of a world class integrated development engaging a “best-in-class” architectural, engineering, planning and urban design firms;
  6. Participating in a steering committee to coordinate development and infrastructure;

  And further that the City of Richmond Hill requests the Provincial Government, as part of the environmental assessment updates for both the 407 Transitway (go to rail) and the Yonge Subway Extension, including the design and construction, consider the following:

  An environmental assessment to bury the high-voltage hydro transmission lines from east of Bayview Avenue to west of Yonge Street to south of Highway 407 to create greater flexibility in urban planning and release additional development opportunity to the benefit of the province of Ontario;

  That the Province of Ontario be requested to study the feasibility of a revised Yonge Subway Extension and take appropriate action, including revisions to the environmental assessment process, to maximize the return on investment of public-sector infrastructure and land in the Langstaff/Richmond Hill area; and further,

  That the Province of Ontario undertake these considerations without any delay to the planning, construction and delivery of the Yonge Subway Extension;

  And forward this motion to the City of Markham and City of Vaughan Councils for their endorsement;

  And further that a copy of this resolution be circulated to:

  The Hon Doug Ford, Premier of Ontario,

  The Hon Christine Elliott, Deputy Premier,

  The Hon Victor Fedeli, Minister of Finance,

  The Hon Jeff Yurek, Minister of Transportation,

  The Hon Greg Rickford, Minister of Energy, Northern Development and Mines,

  The Hon Todd Smith, Minister of Economic Development, Job Creation and Trade,

  The Hon Steve Clark, Minister of Municipal Affairs and Housing,

  The Hon Monte McNaughton, Minister of Infrastructure Ontario,

  The Hon Rod Phillips, Minister of the Environment, Conservation and Parks,

  All York Region MPPs, and

  The Regional Municipality of York Council.
• Moved by: Regional and Local Councillor Perrelli

  Motion to Refer:

  That the Emergency/Time Sensitive Matter Agenda Item 11.13 be referred to the June 11, 2019 Council Meeting and City of Markham Regional Councillor Jim Jones and David Wilson be provided an unlimited amount of time for their presentation to Council with thanks.

  Carried

11.14

Update Request - Policy for Naming and Renaming Town Parks, Open Space and Recreation Facilities

• Moved by: Councillor Beros

  That staff be directed to update the Policy for Naming and Renaming Town Parks, Open Space and Recreation Facilities, and include consultation with the Richmond Hill Royal Canadian Legion and Richmond Hill Historical Society.
• Moved by: Councillor West

  An amendment was:

  That the Main Motion be amended to read as follows:

  That staff bring back a staff report and Terms of Reference to Council for approval prior to updating the Policy for Naming and Renaming Town Parks, Open Space and Recreation Facilities, and consultation with the Richmond Hill Royal Canadian Legion and Richmond Hill Historical Society.

  Carried Unanimously
• Moved by: Councillor Beros

  The Main Motion as amended:

  That staff bring back a staff report and Terms of Reference to Council for approval prior to updating the Policy for Naming and Renaming Town Parks, Open Space and Recreation Facilities, and consultation with the Richmond Hill Royal Canadian Legion and Richmond Hill Historical Society.

  Carried Unanimously

12.

Other Business

There were no other business items.

13.

Emergency/Time Sensitive Matters

Council consented to consider an emergency/time sensitive matter respecting a Member Motion submitted by Regional and Local Councillor DiPaola regarding the Langstaff/Richmond Hill Growth Area - Agenda Item 11.13.

14.

Closed Session

There were no closed session items.

15.

Adjournment

• Moved by: Councillor West

  That the meeting be adjourned 

  The meeting was adjourned at 10:43 p.m.

  Carried Unanimously