Budget Committee of the Whole Meeting
Agenda

BCW#01-22

Tuesday, June 28, 2022 at 1:30 P.m. - 3:30 P.m.

Council Chambers

225 East Beaver Creek Road

Richmond Hill, Ontario

Chair, Joe DiPaola, Regional and Local Councillor

PUBLIC NOTICE

City facilities are open to the public to attend Council and Committee meetings beginning on March 22, 2022. The public can observe meetings of Council and Committees by attending in-person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s website (Richmondhill.ca) or on the City’s YouTube page (linked from the City’s homepage).

Public Comments: The public may submit written correspondence regarding agenda matters by email to [email protected]. Written correspondence must be submitted by 12:00 p.m. the day before the meeting. Comments submitted will be provided to all Members of Council, considered as public information and noted in the public record.

Delegations: Any person who wishes to speak to Council on agenda items must pre-register with the Office of the Clerk by 12 p.m. (noon) the day before the meeting. Applications to appear as a delegation can be submitted by email to [email protected] or by using the on-line application form found on Richmondhill.ca. Delegations can be in person, or electronic by video conference or telephone. The Office of the Clerk will provide instructions on appearing as a delegation.

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1.

Adoption of Agenda

2.

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Delegations

4.

Scheduled Business

4.1

SRCFS.22.011 - Year-End Operating Results as of December 31, 2021

- Presentation by Gigi Li, Director of Financial Services and Treasurer

• a) That the 2021 Operating Results overview be received for information purposes;

  b) That the 2021 Operating Budget carryforward items of $340,200 listed in Appendix “B” be approved and carried over to the 2022 Operating Budget;

  c) That the 2021 Operating Fund Covid-related deficit of $2,773,900 be fully funded from Safe Restart Agreement monies; and

  d) That the surplus allocation detailed in Appendix “C” be approved:

  • 2021 Operating Fund Surplus of $2,806,700 be transferred to the Tax Rate Stabilization Reserve
  • 2021 Water & Wastewater Related Surplus of $3,405,500 be transferred to the Water Rate Stabilization Reserve ($1,702,800) and the Water Quality Protection Reserve Fund ($1,702,700)
  • 2021 Stormwater Related Surplus of $131,200 be transferred to the Water Quality Protection Reserve Fund

4.2

SRCFS.22.014 – 2021 Investment Portfolio Results

- Presentation by Gigi Li, Director of Financial Services and Treasurer

• a)That staff report SRCFS.22.014 regarding 2021 Investment Portfolio Results be received for information purposes.

4.3

SRCFS.22.022 - 2021 Development Charges, Cash in Lieu of Parkland and Section 37 Community Benefits Reserve Funds Statement

- Presentation by Gigi Li, Director of Financial Services and Treasurer

• a) That Council receive staff report SRCFS.22.022 for information purposes; and

  b) That the 2021 Development Charges, Cash in Lieu of Parkland and Section 37 Community Benefits Reserve Funds Statement be made available to the public on the City of Richmond Hill website as outlined in the report.

4.4

SRCFS.22.015 - 2021 Reserve and Reserve Fund Status

- Presentation by Gigi Li, Director of Financial Services and Treasurer

• a) That staff report SRCFS.22.015 regarding 2021 Reserve and Reserve Fund Status be received for information purposes.

4.5

SRCFS.22.012 - 2022 Operating Forecast 

- Presentation by Gigi Li, Director of Financial Services and Treasurer

• a) That staff report SRCFS.22.012 regarding 2022 Operating Forecast be received for information purposes.

4.6

SRCFS.22.017 – 2023 Capital & Operating Budget Strategy

- Presentation by Gigi Li, Director of Financial Services and Treasurer

• a) That report SRCFS.22.017 be received;

  b) That staff present a 2023 Draft Capital Budget & Forecast that:

  i. Continues to manage the City’s capital program reflective of corporate priorities;

  ii. Maximizes all funding from external sources, development charges and reserve funding;

  iii. Incorporates Capital Sustainability Committee Outcomes;

  iv. Continues to leverage the Enterprise Asset Management / Asset Management Plan to help inform the prioritization of core asset investment needs; and

  v. Incorporates fiscal responsibility in addressing the City’s Infrastructure funding gap.

  c) That staff present a 2023 Draft Operating Budget that:

  i. Supports Council priorities; and

  ii. The operating budget considerations outlined in report SRCFS.22.017 be used as a guideline in the development of the 2023 Operating Budget.

  d) That staff present a 2023 Draft Water, Wastewater & Stormwater Budget that reflects the wholesale rate increase from Region of York and reflects approved factors from the Water/Wastewater Financial Plan as well as the Stormwater Financial Plan and Rate Update; and

  e) That staff be directed to proceed with the 2023 Budget process in accordance with the timetable outlined in Appendix “A” and guidelines described in SRCFS.22.017.

4.7

SRCS.22.14 - Monitoring of Lake Wilcox Park Pay Parking

• a) That Staff Report SRCS.22.14 regarding monitoring of the pay parking system at Lake Wilcox Park be received.

4.8

SRCFS.22.018 – Tariff of Fees Update

- Presentation by Gigi Li, Director of Financial Services and Treasurer

• a) That the amended fees for Recreation & Culture Services Schedule C Section B Outdoor Parks and Sports Fields and for Community Standards Division Schedule E set out in draft By-law 98-22 (Appendix “B”) be adopted.

  b) That the proposed fees set out in draft By-law 83-22 (Appendix “F”) be adopted.

  c) That the proposed fees be subject to an additional convenience fee in line with charges incurred, for online payments where applicable.

5.

Adjournment